Planning

CWC25091MW - Leisure Management System

WOLVERHAMPTON CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

20 Aug 2025 at 14:50

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process, initiated by Wolverhampton City Council, involves planning for a new Leisure Management System for facilities in Wolverhampton, United Kingdom. The council is exploring modern solutions for managing Aldersley Leisure Village, Bert Williams Leisure Centre, and Central Baths. These facilities require versatile management systems that can efficiently accommodate varying service needs. Currently in the planning stage, this procurement exercise includes preliminary market engagement with a deadline set for midday on 10th September 2025. Interested parties are encouraged to participate in the engagement process to demonstrate their capabilities and offer insights into available technology solutions in this sector.

This tender represents a vital opportunity for businesses specialising in software packages and information systems, particularly those with expertise in leisure management technologies. It is well-suited for small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) capable of providing adaptable "off the shelf" solutions that can be configured to suit specific organisational needs. With a contract period commencing on 1st April 2026, this initiative offers significant prospects for business growth in the Information Technology services sector, fostering innovation and development through participation in this substantial public procurement undertaking by Wolverhampton City Council.

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Notice Information

Notice Title

CWC25091MW - Leisure Management System

Notice Description

WV Active manages 3 facilities in Wolverhampton which include Aldersley Leisure Village, Bert Williams Leisure Centre and Central Baths. These centres have a wide variety of facilities and varying service users which creates varying requirements. We are currently using a Leisure Management solution that was first installed 7 years ago based on requirements at the time. In the intervening period the solution has been updated and added to in order to meet changing requirements of our business and customers. We would like to investigate what solutions and technology exist in the Leisure Management market and what these can offer the business and our customers. Any solution should ideally be available as an "off the shelf" product to enable a speedy implementation but have the flexibility to be amended/configured to meet specific requirements. The new solution should allow for any changes/configuration to be easily actioned by WV Active personnel. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise. If you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The closing date for responses is Midday on Wednesday 10th September 2025

Planning Information

WV Active manages 3 facilities in Wolverhampton which include Aldersley Leisure Village, Bert Williams Leisure Centre and Central Baths. These centres have a wide variety of facilities and varying service users which creates varying requirements. We are currently using a Leisure Management solution that was first installed 7 years ago based on requirements at the time. In the intervening period the solution has been updated and added to in order to meet changing requirements of our business and customers. We would like to investigate what solutions and technology exist in the Leisure Management market and what these can offer the business and our customers. Any solution should ideally be available as an "off the shelf" product to enable a speedy implementation but have the flexibility to be amended/configured to meet specific requirements. The new solution should allow for any changes/configuration to be easily actioned by WV Active personnel. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise. If you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The engagement period ends on midday on Wednesday 10th September 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058b8e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050279-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
10 Sep 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WOLVERHAMPTON CITY COUNCIL
Contact Name
Not specified
Contact Email
sheena.douglas@wolverhampton.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV1 1SH
Post Town
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG39 Wolverhampton
Delivery Location
TLG West Midlands (England)
Local Authority
Wolverhampton
Electoral Ward
St Peters
Westminster Constituency
Wolverhampton West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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