Rail Winterisation Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-058ba7-2025-08-20T16:48:18+01:00",
    "date": "2025-08-20T16:48:18+01:00",
    "ocid": "ocds-h6vhtk-058ba7",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-03007939",
            "name": "THE CHILTERN RAILWAY COMPANY LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03007939"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PNPV-7838-DRMN"
                }
            ],
            "address": {
                "streetAddress": "1 Admiral Way",
                "locality": "Sunderland",
                "postalCode": "SR3 3XP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC23"
            },
            "contactPoint": {
                "email": "iain.alexander@chilternrailways.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "privateUtility",
                        "description": "Private utility"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-03007939",
        "name": "THE CHILTERN RAILWAY COMPANY LIMITED"
    },
    "tender": {
        "id": "ocds-h6vhtk-058ba7",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Rail Winterisation Services",
        "description": "CHILTERN is conducting this Procurement to select a supplier for the provision Rail Winterisation Services to railway platforms, car parks, walkways, over bridges, access paths, etc, at railway stations and depots, and associated public spaces, across the CHILTERN network from its central London terminus at London Marylebone along the M40 corridor to destinations in Buckinghamshire, Oxfordshire and Warwickshire. This Procurement also covers East West Railway from Oxford to Bletchley.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "24951310",
                        "description": "De-icing agents"
                    },
                    {
                        "scheme": "CPV",
                        "id": "24951311",
                        "description": "Anti-freezing preparations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34144420",
                        "description": "Salt spreaders"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44113910",
                        "description": "Winter-maintenance materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63711000",
                        "description": "Support services for railway transport"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI7",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1440000,
            "amount": 1200000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This procurement will consist of 5 Stages. Stage 1 - Invitation to Participate (ITP), includes Procurement Specific Questionnaire (PSQ). Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2. Stage 2 - Invitation to Tender. Stage 3 - BAFO. Stage 4 - Preferred Bidder Stage. Stage 5 - Contract Award."
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "https://marketdojo.com/market-dojo-sign-up/ Chiltern use Market Dojo e-sourcing portal for the purposes of this Procurement. Use Invitation Code: 11E56EBBB9 to access the tender documents.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-09-15T12:00:00+01:00",
        "awardPeriod": {
            "endDate": "2025-10-24T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 1440000,
                    "amount": 1200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "Please refer to the Invitation to Tender (DRAFT)",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Legal",
                            "description": "Please refer to the Invitation to Tender (DRAFT)",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial",
                            "description": "Please refer to the Invitation to Tender (DRAFT)",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "maximumCandidates": 3
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "CHILTERN is entitled to terminate the Contract in full by giving not less than 3 months written notice. The Supplier shall have or demonstrate they can obtain the following insurances with a reputable insurer: Employer's liability insurance PS10m Public liability insurance PS10m Professional indemnity insurance PS1m. Comply with the Arriva Code of Conduct. Please see ITP for further details."
                        },
                        {
                            "type": "technical",
                            "description": "Please see ITP for further details."
                        },
                        {
                            "description": "CHILTERN intends that 3 Bidders will be invited to participate in Stage 2 ITT. See ITP for further details",
                            "forReduction": true
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-10-31T00:00:00Z",
                    "endDate": "2028-10-30T23:59:59Z",
                    "maxExtentDate": "2030-10-30T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extensions will be granted dependent on the suppliers performance throughout the contract, including service level criteria."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "050325-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/050325-2025",
                "datePublished": "2025-08-20T16:48:18+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}