Award

T2649 Provision of a Production Management Service

BELFAST CITY COUNCIL

This public procurement record has 3 releases in its history.

Award

17 Dec 2025 at 09:52

Award

08 Dec 2025 at 13:55

Tender

21 Aug 2025 at 13:41

Summary of the contracting process

Belfast City Council has recently concluded the award stage of the procurement process for the production management service, titled "T2649 Provision of a Production Management Service." This tender falls under the services industry category and includes event, entertainment, recreational, cultural, and sporting services, with operations focused in the United Kingdom. The council employed an open procedure method for this process, ensuring transparency and wide participation. The contract, which was signed on 17th December 2025, will begin on 2nd February 2026, with the possibility of extension for a further two years based on performance and funding availability. Belfast City Council serves as the buying organisation, with Show Inc UK being successful in securing the contract valued at £500,000, grossing up to £600,000.

This contract offers substantial opportunities for business growth by allowing specialist production management service providers to expand their operations within the vibrant event and entertainment services sector. Ideal candidates for such tenders are small to medium-sized enterprises (SMEs) with expertise in event organisation and management, capable of delivering high-quality services across various scenarios stipulated by the council. Businesses that can offer flexible staffing solutions for one-off events and handle associated hire costs stand to benefit from the council's right to purchase additional services under this contract. The open procedure followed suggests a competitive landscape, which is beneficial for companies seeking to showcase their capacity and innovation in supporting events aligned with public service missions.

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Notice Title

T2649 Provision of a Production Management Service

Notice Description

Belfast City Council invites Tenders from suitably qualified and experienced economic operators 'Bidders' for the provision of a production management service. This ITT sets out the information which is required by the Council to assess the suitability of Bidders' legal and financial capacity and technical ability 'Conditions of Participation' to meet the ITT

Lot Information

Lot 1

Options: The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional production management services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional events - the Council may require production management services at a range of one off events across the contract period. The Council reserves the right to add or remove items from the Contract in line with the Council's requirements. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024.

Renewal: The Contract shall be effective from the date of award of Contract for an initial period of 2 years. The Council reserves the right to extend/renew the Contract on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058c37
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083637-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services


CPV Codes

79952000 - Event services

92000000 - Recreational, cultural and sporting services

92300000 - Entertainment services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
£500,000 £500K-£1M
Contracts Value
£500,000 £500K-£1M

Notice Dates

Publication Date
17 Dec 20252 months ago
Submission Deadline
19 Sep 2025Expired
Future Notice Date
Not specified
Award Date
8 Dec 20252 months ago
Contract Period
2 Feb 2026 - 1 Feb 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
BELFAST CITY COUNCIL
Contact Name
Emma Morrison
Contact Email
cps@belfastcity.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT2 8DJ
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN06 Belfast

Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

SHOW

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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