Tender

SEND Cluster Model Transformation

STOKE ON TRENT CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

06 Oct 2025 at 13:13

UK4 - Tender Notice
Planning

21 Aug 2025 at 15:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Stoke on Trent City Council has initiated an open tender process titled "SEND Cluster Model Transformation," focusing on the education sector within the United Kingdom, specifically in Stoke-on-Trent. The tender seeks a provider to design and deliver a comprehensive Special Educational Needs and Disabilities (SEND) School Improvement Programme. It is part of the council's broader transformation agenda aimed at enhancing inclusive practices and reducing statutory and specialist dependency for children and young people with SEND. Interested parties are required to submit their proposals by 5th November 2025, with the contract period slated to commence on 1st January 2026 and conclude by the end of December 2028. This tender is categorised under services with a gross value of £125,000, following an open procurement method below the threshold of regulatory requirements, aiming for quality and price evaluations.

This tender creates significant opportunities for businesses operating in the education and training services sector, especially those experienced in developing and implementing school improvement programmes. Organisations capable of delivering strategic CPD, structured evaluations, and action planning frameworks will find this a viable opportunity for business expansion. It provides a platform to engage with local authorities and gain access to substantial networks of SEND leaders and experts, thereby fostering growth in strategic leadership and system-wide sustainability. Businesses adept in digital solutions for educational improvements and capable of providing both in-person and virtual training resources will be particularly well-suited to compete in this tender, given the project's holistic focus on inclusive education and capacity-building within local communities.

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Notice Information

Notice Title

SEND Cluster Model Transformation

Notice Description

1. Introduction The Children and Families Directorate of Stoke-on-Trent City Council is seeking to commission a provider to design and deliver a comprehensive SEND School Improvement Programme to support the implementation of the locality-based Cluster Model. This work forms part of the Council's wider transformation agenda, aligned with the Stoke-on-Trent SEND Strategy and the DSG Deficit Management Plan. The programme will be funded through the Council's approved Transformation Budget. The aim is to build sustainable capacity within the school system to meet the needs of children and young people with SEND more effectively, reduce reliance on statutory processes and specialist placements, and embed inclusive practice across all settings. 2. Scope The scope of this contract is to deliver a city-wide SEND School Improvement and SEND development programme in Stoke-on-Trent. The programme must be designed and delivered in partnership with the Council and participating settings, including: * Mainstream schools (primary, secondary and further education) * Early years providers * Special schools The provider will be responsible for both the design and delivery of the programme, ensuring it is tailored to the local context and aligned with strategic priorities. The programme must include a strong focus on inclusive leadership, peer collaboration, coaching, and cultural change, and must be underpinned by robust monitoring and evaluation mechanisms. The successful provider will be expected to work in a hybrid model, combining in-person and virtual delivery. The provider must ensure that all staff involved in delivery hold appropriate DBS clearance and adhere to the Council's safeguarding standards. 3. Background Stoke-on-Trent City Council is undertaking a significant transformation of its High Needs Block, part of the DSG. This transformation is driven by the need to address a growing financial deficit and improve outcomes for children and young people with SEND in the city. The SEND Cluster Model is a key component of the Council's SEND and AP Improvement Plan, aiming to embed inclusive practice across mainstream and special schools. The model promotes a values-led, locality-based approach to SEND support, enabling schools to collaborate, share expertise, and build capacity to meet needs earlier and more effectively. 4. Service conditions The provider will be expected to: * The provider will be expected to deliver the programme using a hybrid model, combining in-person and virtual engagement. Some elements, such as launch events, coaching sessions, and peer review activities, must be delivered face-to-face to support relationship-building and cultural change. * All staff involved in delivery must: o Hold an enhanced DBS check. o Comply with the Council's safeguarding policies and procedures. o Demonstrate experience in working with schools, early years settings, and special schools. * Work closely with a named Local Authority lead and the SEND Delivery Group, which will oversee programme governance and strategic alignment. Flexibility will be required to adapt delivery to local needs, school contexts, and evolving priorities. The provider must ensure that all activities are inclusive, accessible, and aligned with the Council's commitment to improving life chances and tackling inequality. The provider must also be able to mobilise quickly following contract award and demonstrate capacity to deliver at pace. 5. Statement of requirements The successful provider will be required to design and deliver a comprehensive, locality-based SEND School Improvement Programme. The programme must be co-designed with the Council and delivered in partnership with schools, early years settings, and special schools. The programme will initially be targeted at education settings in the central locality of the city before being rolled out citywide. The programme must include the following core components: Programme Design and Delivery * A structured, phased programme following a clear timeline * Delivery of launch events, self-evaluation activities, action planning, and feedback cycles. * Integration of Early Years and Preparation for Adulthood strands to ensure continuity across phases. * A strong emphasis on cultural change, shared language, and inclusive leadership. Leadership Development and Coaching * Identification and training of local coaches to support sustainability and increase capacity within the system. * Access to a national coaching network and opportunities for cross-authority learning. * Provision of SENCO supervision, executive coaching, and peer mentoring partnerships. Peer Review and Collaboration * Implementation of a peer review methodology to support inclusive practice and accountability. * Establishment of local peer networks and cluster-based collaboration aligned to the council's SEND cluster model. * Use of Improvement Champions and optional Inclusion Leaders of Education (ILEs) to facilitate school-to-school support. Digital Tools and Monitoring * Provision of a single digital dashboard for the local authority to monitor school-level SEND priorities and progress. * Integration with existing LA systems (e.g. MIS) where possible and compliance with GDPR. * A microsite or platform for resource sharing, CPD tracking, and performance monitoring. Consultancy and Strategic Alignment * Tailored consultancy to align programme delivery with the SEND Strategy, SEND and AP Improvement Plan, and DSG Deficit Management Plan. * Support for embedding inclusive practice into governance and business-as-usual processes. * Strategic planning with LA leads and school boards to build shared ownership and accountability. National Connectivity * Access to a national SEND network for professional development, policy updates, and best practice sharing. * Opportunities for participation in national webinars, forums, and cross-authority learning events. 6. Technology, systems, and management techniques The provider will be expected to: * Use secure, GDPR-compliant systems for data handling and communication. * Apply recognised project and change management methodologies to structure delivery and monitor progress. * Provide access to any proprietary tools or platforms used during the programme, with appropriate training and handover to ensure sustainability. 7. Desired outcomes The programme must deliver measurable improvements in inclusive practice, leadership capability, and system-wide sustainability. The desired outcomes include: * A reduction in Education, Health and Care Needs Assessment (EHCP) requests * A reduction in children transitioning from mainstream to independent specialist provision * Increased parental confidence, with 80% of surveyed parents reporting improved confidence in mainstream provision. * Improved SENCO leadership, with 90% of participating SENCOs reporting increased confidence and capability. * High levels of school engagement, with 95% of schools actively participating in the programme by the end of Year 1. * A demonstrable shift in inclusive culture, evidenced through shared language, collaborative practice, and reduced reliance on statutory processes. 8. Performance Measures and KPIs The provider will be expected to monitor and report on progress against both local indicators and KPIs from the DSG Deficit Management Plan. These will be measured quarterly throughout the delivery period. Performance measures include: KPI Suggested Method of Data Collection Participation rates across schools, early years settings, and special schools Attendance registers from meetings, events, and training sessions; sign-in sheets Completion of self-evaluation and action planning activities Submission tracking via shared platform; checklists or survey confirmation Engagement with coaching, peer review, and network sessions Booking logs, attendance records, feedback forms Progress against EHCP reduction and placement transfer targets LA data on EHCPs and placements; comparison with agreed targets Feedback from schools, parents, and SENCOs on programme impact Online surveys, focus groups, feedback forms after events Evidence of cultural change and improved inclusive practice Case studies, school audits, staff reflections, Ofsted comments 9. Reporting and Governance The successful provider will report to the SEND Delivery Group, which includes representatives from the local authority, schools, early years settings, and other relevant stakeholders. Reporting requirements include: * Monthly progress updates to the Delivery Group, including key achievements, challenges, and proposed adjustments. * Quarterly written reports summarising delivery activity, engagement levels, progress against KPIs, and impact data. * Contribution to evaluation and learning activities, including: o Feedback collection from participants o Case study development o Thematic analysis of qualitative data Reports should include both qualitative and quantitative data, highlight risks and mitigations, and propose any necessary adjustments to delivery. The provider must maintain open communication with the Council and respond promptly to requests for information, clarification, or support.

Planning Information

Stoke-on-Trent City Council is seeking to identify potential providers capable of delivering a locality-wide SEND School Improvement Programme that supports strategic leadership, inclusive practice, and system-wide sustainability. We are specifically seeking responses from organisations that can deliver all of the following elements as part of a single, integrated offer: • Strategic CPD for SENCOs and school leaders focused on whole-school SEND leadership and inclusive culture. • A structured self-evaluation and action planning framework aligned with Ofsted and Local Area SEND Inspection priorities. • A digital dashboard that enables the local authority to monitor school-level SEND priorities and progress. • A local peer network model, including coaching and cluster-based collaboration to share effective practice. • Access to a national network of SEND leaders and experts, including opportunities for cross-authority learning and professional development. • Tailored consultancy to align programme delivery with local SEND strategy and embed sustainable improvement into LA governance and business-as-usual processes. Please confirm whether your organisation can deliver all of the above components as part of a single programme. If so, please provide a brief outline of your approach and evidence of previous delivery at scale. All responses should be sent to Sarah.Halls@stoke.gov.uk by the end of the day on Thursday, 4th September 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058c5f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/062545-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services

CPV Codes

80000000 - Education and training services

Notice Value(s)

Tender Value
£104,170 £100K-£500K
Lots Value
£125,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 20254 months ago
Submission Deadline
5 Nov 2025Expired
Future Notice Date
4 Sep 2025Expired
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STOKE ON TRENT CITY COUNCIL
Contact Name
Not specified
Contact Email
categorymanagement@stoke.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
STOKE-ON-TRENT
Postcode
ST4 1HH
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
TLG23 Stoke-on-Trent
Local Authority
Stoke-on-Trent
Electoral Ward
Hartshill Park & Stoke
Westminster Constituency
Stoke-on-Trent Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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