Planning

Procurement Portal and Transparency Register

CITY OF YORK COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

26 Aug 2025 at 14:35

UK2 - Preliminary Market Engagement Notice
Planning

26 Aug 2025 at 14:29

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The City of York Council is currently in the planning stage of a procurement process for a project titled "Procurement Portal and Transparency Register." This initiative focuses on market engagement to inform an options appraisal for the council's procurement and transparency requirements. Situated in York, United Kingdom, the procurement falls under the industry categories of document management, financial analysis, procurement, and IT software and services. A notable deadline includes a Request for Information (RFI) engagement deadline scheduled for 8th September 2025, which invites suppliers for potential demos. The procurement is updating its planning considerations, with future engagement notices expected by 1st August 2026.

This tender offers significant opportunities for businesses that specialize in software and services including document management, financial analysis, procurement platforms, and database management. Small and Medium-sized Enterprises (SMEs) and Voluntary, Community, and Social Enterprises (VCSEs) are encouraged to participate, as the procurement specifically identifies their suitability for involvement. The contract comes with the potential for renewal beyond its initial period from 2027 to 2032, potentially extending until 2036, positioning it as a promising avenue for sustained business growth and partnership with the City of York Council.

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Notice Information

Notice Title

Procurement Portal and Transparency Register

Notice Description

Preliminary Market Engagement to inform an options appraisal on CYC's procurement portal and transparency register requirements. RFI is available on YORtender: reference 102762 https://yortender.eu-supply.com

Planning Information

The engagement deadline indicates the closure of the current RFI. However, there is a question asking if suppliers would be interested in providing demos based on the information contained in the RFI document. This will extend beyond the deadline given in this notice. RFI is available on YORtender: reference 102762 https://yortender.eu-supply.com

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058de8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051333-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48311000 - Document management software package

48440000 - Financial analysis and accounting software package

48490000 - Procurement software package

48600000 - Database and operating software package

72212311 - Document management software development services

72212490 - Procurement software development services

72222300 - Information technology services

72260000 - Software-related services

72320000 - Database services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
1 Aug 20266 months to go
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF YORK COUNCIL
Contact Name
Not specified
Contact Email
procurement@york.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
YORK
Postcode
YO1 6GA
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE Yorkshire and The Humber
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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