Planning

Building Management System

THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX

This public procurement record has 2 releases in its history.

PlanningUpdate

01 Sep 2025 at 12:16

UK2 - Preliminary Market Engagement Notice
Planning

27 Aug 2025 at 08:21

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process for the Building Management System has been initiated by The Police, Fire and Crime Commissioner for Essex, alongside The Police and Crime Commissioner for Kent. This opportunity is classified within the services category, specifically involving energy and related services, building and facilities management, and software packages for facility management. The process is currently in the planning stage and centred in the regions of Essex and Kent in the United Kingdom. Business entities interested in this tender must register their interest by providing detailed responses concerning their experience and capabilities in servicing specific BMS control systems, with a deadline for initial engagement set for 10th September 2025.

This tender presents significant growth opportunities for businesses specialising in building management systems, energy management, and related services. The need for swift service response times across Essex and Kent signals potential work volume, making it ideal for companies with efficient operation models, possibly favouring SMEs due to suitability requirements. The contract offers a chance for ongoing engagement, with a potential renewal extending up to 2033, facilitating sustained business relationships with public authorities and expanding service portfolios within the public sector. Additionally, firms adept in handling both YORK BMS and Trend BMS control systems will find themselves well-positioned to meet the requirements set forth by the commissioning authorities.

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Notice Information

Notice Title

Building Management System

Notice Description

The authorities are seeking a supplier that is able to service and maintain the existing BMS across Kent and Essex Police.

Planning Information

Please register your interest in this project by providing your response to the following questions to Becky.Canfield@cambs.police.uk Essex Police 1. Can you demonstrate experience in fault finding and servicing of YORK BMS control systems? 2. Can you demonstrate experience in fault finding, servicing and installation of Trend BMS control systems? 3. Can you demonstrate the capability to provide a 2-hour response time to all areas of Essex? Kent Police 1. Can you demonstrate experience in fault finding and servicing of Allen Martin BMS control systems? 2. Can you demonstrate experience in fault finding, servicing and installation of Trend BMS control systems? 3. Can you demonstrate the capability to provide a 2-hour response time to all areas of Kent? Please feel free to provide any commentary regarding the feasibility and the deliverability of the requirements. The Authority uses an e-tendering platform for all tender activity.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058e29
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052799-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48421000 - Facilities management software package

71314000 - Energy and related services

71314200 - Energy-management services

71315300 - Building surveying services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
1 May 20263 months to go
Award Date
Not specified
Contract Period
30 Jul 2026 - 30 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX
Additional Buyers

THE POLICE AND CRIME COMMISSIONER FOR KENT

Contact Name
Not specified
Contact Email
becky.canfield@cambs.police.uk
Contact Phone
Not specified

Buyer Location

Locality
WITHAM
Postcode
CM8 3HB
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLH3 Essex, TLJ4 Kent
Local Authority
Maidstone
Electoral Ward
Park Wood & Mangravet
Westminster Constituency
Faversham and Mid Kent

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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