Award

Digital Access Management System

SCOTTISH NATURAL HERITAGE

This public procurement record has 2 releases in its history.

Award

29 Aug 2025 at 11:00

Tender

28 Aug 2025 at 08:17

Summary of the contracting process

Scottish Natural Heritage seeks to procure a Digital Access Management System through an open procedure, focusing on IT services such as consulting, software development, and support. The contract, valued at £250,000, aims for an initial period of 36 months with the possibility of extensions up to a total of seven years. The procurement process is currently in the tender stage, with the submission deadline set for 29 September 2025. The system is designed to facilitate the effective management of rich media assets within the UKM region, enabling controlled access for staff, stakeholders, and the public, while adhering to WCAG 2.1 standards. Interested parties should prepare electronic submissions via the Public Contracts Scotland web platform.

This tender presents a lucrative opportunity for businesses specializing in IT services, especially those experienced in developing comprehensive digital management systems that meet accessibility guidelines. By focusing on quality criteria such as sustainability, system implementation, configuration, and functional requirements, businesses with a robust track record in these areas can greatly benefit. Companies capable of delivering innovative solutions that improve asset utilisation and data management would find this project aligned with their growth strategies, providing ongoing opportunities through potential contract extensions.

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Notice Title

Digital Access Management System

Notice Description

NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS). The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years.

Lot Information

Lot 1

Over the years, NatureScot have invested in a large range of rich media assets i.e; Images, video and audio files etc, to support our work across various areas of the business. The storage and management of this media type, requires an appropriate asset management system to access and manage the content accordingly. Our objective is to procure a product which will provide NatureScot with a suitable storage repository and management tool to optimise the use of all our rich media assets. The system must have multiple portals to provide controlled access levels to our media assets for NatureScot staff, stakeholders, partners and members of the public. The system should comply with WCAG (Web Content Accessibility Guidelines) level 2.1 or higher. The contract will be for an initial 3 years with the option to offer two further 2-year extensions. Additional information: Scotland Excel is acting on behalf of NatureScot in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.

Renewal: The initial contract is for 36 months with an option to further extend for an additional 2 x 24-month extensions, totalling a maximum of seven years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058f01
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052406-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Aug 20255 months ago
Submission Deadline
29 Sep 2025Expired
Future Notice Date
Not specified
Award Date
29 Aug 20255 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SCOTTISH NATURAL HERITAGE
Contact Name
Not specified
Contact Email
flexibleprocurement@scotland-excel.org.uk
Contact Phone
+44 1463725097

Buyer Location

Locality
INVERNESS
Postcode
IV3 8NW
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland

Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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