Electrical Installations Repairs & Maintenance (EIRM) Term Contracts

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0590e1-2026-02-05T16:31:05Z",
    "date": "2026-02-05T16:31:05Z",
    "ocid": "ocds-h6vhtk-0590e1",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXTW-7647-VDLV",
            "name": "London Borough of Southwark",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXTW-7647-VDLV"
            },
            "address": {
                "streetAddress": "Southwark Council",
                "locality": "London",
                "postalCode": "SE1 2QH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "contactPoint": {
                "name": "Shona Snow",
                "email": "ampt@southwark.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.southwark.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXTW-7647-VDLV",
        "name": "London Borough of Southwark"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The council intends to hold market engagement meetings in mid-October 2025. Please get in touch with us at ampt@southwark.gov.uk to express an interest in attending one of these events.",
                "dueDate": "2025-10-31T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "052627-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/052627-2025",
                "datePublished": "2025-08-29T22:50:47+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN788393",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Electrical Installations Repairs & Maintenance (EIRM) Term Contracts",
        "description": "This project aims to appoint two term contractors for electrical installations, repairs and maintenance, to start January/February 2027 for an initial period of five years with the option to extend at the council's discretion for up to a further two years in yearly increments. Contract A will serve the north of the borough and Contract B will serve the south of the borough. The successful contractors will act as back-up to each other on their tendered rates to ensure that the council is able to meet its obligations. The scope of works will be: electrical refurbishments to communal landlords systems; landlord lighting and lightning protections systems; installation of fire, smoke and heat detection systems; fire detection system and AOV systems; solar PV systems; generators and Uninterrupted Power Supply (UPS) systems and changeover switch testing; Electrical Installation Condition Reports (EICR) - inspection and reporting of fixed wiring in domestic properties and communal areas.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45310000",
                        "description": "Electrical installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45350000",
                        "description": "Mechanical installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45310000",
                        "description": "Electrical installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45350000",
                        "description": "Mechanical installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 147100800,
            "amount": 122584000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "works",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-02-17T00:00:00+00:00",
                    "endDate": "2032-02-16T23:59:59+00:00",
                    "maxExtentDate": "2034-02-16T23:59:59+00:00"
                },
                "status": "active",
                "title": "1.Contract A - North of the borough",
                "description": "Bermondsey, Rotherhithe, Walworth and Borough and Bankside The proposed scope of works will be; electrical refurbishments to communal landlords systems; landlord lighting and lightning protections systems; installation of fire, smoke and heat detection systems; fire detection system and AOV systems; solar PV systems; generators and Uninterrupted Power Supply (UPS) systems and changeover switch testing; Electrical Installation Condition Reports (EICR) - inspection and reporting of fixed wiring in domestic properties and communal areas.",
                "value": {
                    "amountGross": 73550400,
                    "amount": 61292000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%,",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%,",
                            "numbers": [
                                {
                                    "number": 37,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Social Value",
                            "description": "At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%,",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Equality Diversity and inclusion",
                            "description": "At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%,",
                            "numbers": [
                                {
                                    "number": 3,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council intends to award the contract for an initial term of five (5) years, with the option to extend for up to two (2) additional years. The Council reserves the right, at its sole discretion, not to exercise any extension options if it determines that the services, or any part thereof, are to be brought in-house during the initial term or any extension period, to re-procure the services, or otherwise not to utilise the extension option."
                }
            },
            {
                "id": "2",
                "title": "2.Contract B - South of the Borough",
                "description": "Camberwell, Dulwich, Peckham and Nunhead The proposed scope of works for the new electrical maintenance and installations contract will be; electrical refurbishments to communal landlords systems; landlord lighting and lightning protections systems; installation of fire, smoke and heat detection systems; fire detection system and AOV systems; solar PV systems; generators and Uninterrupted Power Supply (UPS) systems and changeover switch testing; Electrical Installation Condition Reports (EICR) - inspection and reporting of fixed wiring in domestic properties and communal areas.",
                "status": "active",
                "value": {
                    "amountGross": 73550400,
                    "amount": 61292000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%,",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%,",
                            "numbers": [
                                {
                                    "number": 37,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Social Value",
                            "description": "At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%,",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Equality Diversity and inclusion",
                            "description": "At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%,",
                            "numbers": [
                                {
                                    "number": 3,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2027-02-17T00:00:00+00:00",
                    "endDate": "2032-02-16T23:59:59+00:00",
                    "maxExtentDate": "2034-02-16T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council intends to award the contract for an initial term of five (5) years, with the option to extend for up to two (2) additional years. The Council reserves the right, at its sole discretion, not to exercise any extension options if it determines that the services, or any part thereof, are to be brought in-house during the initial term or any extension period, to re-procure the services, or otherwise not to utilise the extension option."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-05-01T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "As part of the Competitive Flexible Procedure, the procurement documents will set out that up to a maximum of six organisations will be selected to be invited to the second stage to tender for the two contracts (Contracts A and B), subsequent to the PSQ. In the event that any applicant achieves a score within two marks of the lowest scoring applicant that is being invited to tender, they will be included in the shortlist and progressed to the Invitation To Tender (ITT) stage as well. Interviews and site visits will form part of the tender evaluation. At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://www.londontenders.org/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-03-10T12:00:00+00:00",
        "enquiryPeriod": {
            "endDate": "2026-02-24T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-11-09T23:59:59+00:00"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 1,
            "maximumLotsAwardedPerSupplier": 1,
            "awardCriteriaDetails": "Bidders will automatically be bidding for both lots and will be eligible for award in either of the two regions (Contract A or Contract B). They are therefore not required to indicate a preferred region. However, only one bid may be submitted per supplier."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "010681-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010681-2026",
                "datePublished": "2026-02-05T16:31:05Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}