EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0595a2-2025-09-08T11:25:05+01:00",
    "date": "2025-09-08T11:25:05+01:00",
    "ocid": "ocds-h6vhtk-0595a2",
    "description": "Modification to this contract to enable the addition and introduction of an e-Invoicing Module to the iFS system. The introduction of this Module will involve the addition of PS988,666.00 to the Overall Contract Value. The revised overall contract value would then be PS40,188,666.00 There was a previous modification to this contract in June 2021. This modification under Reg 72(1)(b) was approved and awarded after publishing a VEAT and a Modification Notice in June 2021.",
    "initiationType": "tender",
    "tender": {
        "id": "40622",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)",
        "classification": {
            "scheme": "CPV",
            "id": "72250000",
            "description": "System and support services"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Education.",
                "contractPeriod": {
                    "durationInDays": 3600
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
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                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "054578-2025-40622-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-00096056",
                    "name": "Fujitsu Services Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-116632",
            "name": "the Education Authority",
            "identifier": {
                "legalName": "the Education Authority",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "region": "UKN06",
                "postalCode": "BT12NQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Colin Morrison",
                "telephone": "+44 2890564000",
                "email": "ict.procure@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.eani.org.uk/"
            }
        },
        {
            "id": "GB-COH-00096056",
            "name": "Fujitsu",
            "identifier": {
                "legalName": "Fujitsu",
                "id": "00096056",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Bracknell",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-159167",
            "name": "The UK does not currently have any such bodies with responsibilities for appea/mediation procedures",
            "identifier": {
                "legalName": "The UK does not currently have any such bodies with responsibilities for appea/mediation procedures"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
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            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-116632",
        "name": "the Education Authority"
    },
    "contracts": [
        {
            "id": "054578-2025-40622-1",
            "awardID": "054578-2025-40622-1",
            "status": "active",
            "value": {
                "amount": 40188666,
                "currency": "GBP"
            },
            "dateSigned": "2015-11-30T00:00:00Z",
            "period": {
                "durationInDays": 3600
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "72250000",
                        "description": "System and support services"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKN"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "Modify this contract to enable the addition and introduction of an e-Invoicing Module to the iFS system. The introduction of this Module will involve the addition of PS988,666.00 to the Overall Contract Value. The revised overall contract value would then be PS40,188,666.00 There was a previous modification to this contract in June 2021. This modification under Reg 72(1)(b) was approved and awarded after publishing a VEAT and a Modification Notice in June 2021.",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: The introduction of the module will aid EA to comply with its legal requirements as detailed below: - To align with the EU directive 'Electronic Invoice Directive 2014/55/EU'. This directive mandates that all public administrations in Europe must be capable of receiving and processing B2G (Business to Government) invoices in electronic format from their suppliers. - In May 2019, the UK government implemented the EU directive on e-Invoicing for public procurement via The Public Procurement (Electronic Invoices, etc.) Regulations 2019. Now, anyone involved in public tender procedures must receive and process suppliers' invoices that follow an e-Invoicing standard established under the Directive - The Procurement Act 2034 (section68(2)) requires that 100% undisputed invoices are paid within 30 days. EA currently has a Prompt Payment target to pay invoices within 30 days, and achievement of this is dependent on having an efficient way of processing invoices. The e-Invoicing module will aid in the efficient processing of invoices."
                }
            ]
        }
    ],
    "links": [
        {
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            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:434558-2015:TEXT:EN:HTML"
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    "language": "en"
}