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Middleware for Digital Health Records Transformation Project

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

This public procurement record has 1 release in its history.

Award

10 Sep 2025 at 16:33

UK5 - Transparency Notice
Summary of the contracting process

The procurement process for the "Middleware for Digital Health Records Transformation Project" was undertaken by the NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust. The project is classified under the software package and information systems industry category, and is located in Cardiff, United Kingdom. The procurement stage has been completed with an award date of 10th September 2025. This direct award contract, choosing Ricoh UK Ltd as the supplier, will have an initial duration of two years starting 1st October 2025, with a possibility of three one-year extensions, potentially extending to 31st October 2030. The value of the contract is £253,249.38, highlighting its significance and the scope of services required.

This procurement presents a notable business opportunity for companies specialising in software integration that enables efficient electronic document management. The project is specifically designed to enhance the digital health records system within the Hywel Dda University Health Board. Businesses with experience in middleware solutions, especially those focused on interoperability with document scanners and electronic document record management systems, might have found this contract highly relevant. Such projects inherently support business growth by engaging in long-term contracts with public sector health organisations, showcasing expertise in handling sensitive healthcare data and complex system integrations.

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Notice Information

Notice Title

Middleware for Digital Health Records Transformation Project

Notice Description

Award of a two (2) year contract with three annual extensions (2+1+1+1) for middleware that supports the digital health records transformation project within Hywel Dda University Health Board (HDUHB). As HDUHB works towards digitalising patient health records, middleware is required to bridge the document scanners to the electronic document record management system (EDRMS). Without the middleware, documents scanned will not be converted and uploaded for storing in the EDRMS, resulting in error-prone and time-consuming manual uploads. Through integrating middleware, the file formatting and uploading is an automated process, allowing for a greater volume of documents to be scanned and uploaded, making the patient health record project more efficient and effective.

Procurement Information

Due to technical reasons, including interoperability reliance on the middleware to work with both document scanners and EDRMS, a code will be developed by the provider, which results in intellectual property. As such, there is only a single supplier who can fulfil this contract requirement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0597f5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055555-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£211,041 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 202511 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Sep 202511 months ago
Contract Period
1 Oct 2025 - 31 Oct 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Ricoh UK Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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