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Hard FM - Building Fabric Repairs, Maintenance and Minor works Contract - Corporate Estate

London Borough of Lewisham

This public procurement record has 2 releases in its history.

Tender

11 Sep 2026 at 14:49

UK4 - Tender Notice
Planning

10 Sep 2025 at 16:37

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Lewisham is procuring hard facilities management services for building fabric repairs, maintenance and minor works across its corporate property estate in southeast London. The requirement covers approximately 70 sites, including offices, libraries, community buildings, children’s centres and other operational properties. Services include planned and reactive repairs, fault diagnosis, emergency out-of-hours response, minor alterations and fabric-related installations, planned building-fabric maintenance including roof safety equipment, and technical advice. The work spans carpentry, joinery, doors and windows, roofing, guttering, plastering, painting, glazing, masonry, bricklaying, waterproofing, tiling, flooring, wall coverings, fencing, fire-prevention installations and other building-completion activities. The contract is for services and is suitable for small and medium-sized enterprises and voluntary, community or social enterprises.

The procurement has reached tender: the council invited suppliers to submit offers through an open procedure, with electronic submission via the London Tenders portal. This is a single-lot requirement. The estimated value is £2,916,666.67 excluding VAT, or £3,500,000 including VAT. The contract is scheduled to run from 1 December 2026 to 30 November 2029, with a possible two-year renewal to 30 November 2031. Enquiries had to be submitted by 28 September 2026 at 12:00 noon, and tenders by 9 October 2026 at 12:00 noon. The intended award decision date is 6 November 2026. Offers are evaluated on price at 45%, quality at 45% and social value at 10%. Economic and technical participation requirements apply.

This opportunity suits building maintenance and property-services contractors able to manage a varied corporate estate and deliver both planned work and responsive repairs. Relevant capability includes diagnosing building-fabric faults, achieving first-time fixes, carrying out minor alterations and installations, maintaining roofs and roof-safety equipment, and providing technical advice. Suppliers need the operational capacity to provide emergency response outside normal hours, including 24/7 attendance to make sites safe or resolve problems where possible. The broad trade scope favours businesses with in-house multi-trade teams or reliable specialist supply-chain coverage across carpentry, joinery, roofing, masonry, plastering, decorating, glazing, flooring, tiling, waterproofing, fencing and fire-prevention work. The requirement is explicitly suitable for SMEs and VCSEs, while bidders must meet the economic and technical conditions in the tender documents.

How relevant is this notice?

Notice Information

Notice Title

Hard FM - Building Fabric Repairs, Maintenance and Minor works Contract - Corporate Estate

Notice Description

London Borough of Lewisham invite Suppliers to tender for a Hard Facilities Management Contract for the provision of Building Fabric Repair, Maintenance and Minor Works Services for its Corporate Property Estate. The contract will have provision for a range of planned and reactive Building Fabric services for approximately 70 sites including a wide range of properties from offices, libraries, community use buildings, children's centres and other operational buildings. Lewisham is a vibrant and diverse borough in southeast London and has a total area of approximately 35 km2. It encompasses a mix of urban and green spaces, rich cultural heritage, and a dynamic community. These core Services include: * Reactive repairs - Fault diagnosis and repair of building fabric and assets to restore to safe and effective operation with an emphasis on first time fix. * Emergency out of hours response - 24/7 emergency response to emergency situations to make safe and/or resolve issues where possible. * Undertake minor alterations and fabric related installations. * Provision of some Planned Maintenance Activities relating to building fabric including roof safety equipment. * Provision of technical advice relating to building fabric and related assets.

Planning Information

London Borough of Lewisham invite suitable companies that provide Hard Facilities Management Services for Electrical Services to attend an engagement session at Old Town Hall (opposite Laurence House), 2nd Floor, 1 Catford Road, London, SE6 4RU on Thursday 25th September 2025. The event will run from 09:30am to 12:00pm. Members of the Council's Facilities Management, Procurement, and Social Value teams will be in attendance to discuss the details of the opportunity, services required and the procurement process. Please note that the market engagement session will consist of a presentation. Suppliers are expected to have fully read the Market Engagement Pack prior to the event. The session will be via a "drop in" session where attendees will have the opportunity to ask questions on a one-to-one basis. Dependant on market interest you may be allocated a specific time slot to "drop in". If you are interested in attending this market engagement event, please contact us at lewisham.procurement@lewisham.gov.uk no later than 12:00 p.m. on Monday, 22 September 2025. Upon registration, we will provide you with the Market Engagement Pack, which outlines the details of the opportunity, the services required, and the associated social value and procurement process. Please ensure you include the names and job titles of the attendees (max of 2 attendees per company) and a contact telephone number and email address. The Council will then issue a confirmation. Bidders will not be able to join the session if they have not had a confirmation from the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0597f8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086506-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45233200 - Various surface works

45260000 - Roof works and other special trade construction works

45261300 - Flashing and guttering work

45261420 - Waterproofing work

45261900 - Roof repair and maintenance work

45262500 - Masonry and bricklaying work

45262520 - Bricklaying work

45342000 - Erection of fencing

45343000 - Fire-prevention installation works

45400000 - Building completion work

45410000 - Plastering work

45421000 - Joinery work

45421100 - Installation of doors and windows and related components

45422000 - Carpentry installation work

45430000 - Floor and wall covering work

45431000 - Tiling work

45440000 - Painting and glazing work

45450000 - Other building completion work

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£2,916,666 £1M-£10M
Lots Value
£2,916,666 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20261 months ago
Submission Deadline
9 Oct 2026Expired
Future Notice Date
10 Nov 2025Expired
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Lewisham
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CATFORD
Postcode
SE6 4RU
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI44 Lewisham and Southwark
Local Authority
Lewisham
Electoral Ward
Rushey Green
Westminster Constituency
Lewisham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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