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BBC SaaS Project Management Tool

BBC (British Broadcasting Corporation)

This public procurement record has 4 releases in its history.

Award

02 Jun 2026 at 13:51

UK7 - Contract Details Notice
Award

23 Jan 2026 at 16:10

UK6 - Contract Award Notice
TenderUpdate

01 Oct 2025 at 13:19

UK4 - Tender Notice
Tender

16 Sep 2025 at 14:59

UK4 - Tender Notice
Summary of the contracting process

The BBC (British Broadcasting Corporation) has engaged in a public procurement process to acquire a SaaS Project Management Tool. The award stage is complete, with TMI SYSTEMS being the selected supplier for this contract, which is valued at £650,000 (gross £780,000) and scheduled from February 16, 2026, to February 15, 2030. This initiative falls under the industry category of services, specifically targeting project management software services, with delivery across the United Kingdom. The procurement was conducted using an open competitive flexible procedure, allowing for integration with existing systems like SAP and Jira, to support strategic alignment and risk management across the BBC's various departments. A potential extension for one additional year may further elongate the collaboration.

This procurement presents extensive growth opportunities for businesses involved in project management software and services, particularly those capable of handling comprehensive portfolio management tools. SMEs like TMI SYSTEMS, with capabilities for scalable solutions and cross-departmental collaborations, are well-positioned to benefit. Companies with the expertise to integrate existing enterprise systems and offer robust software development services would be particularly well-suited to compete in similar future tenders, contributing to the operational and strategic efficiencies sought by large organisations like the BBC.

How relevant is this notice?

Notice Information

Notice Title

BBC SaaS Project Management Tool

Notice Description

Across the BBC 100s of projects & programmes costing PS100s of millions are underway concurrently. To effectively manage people and investment capital, risk, maintain alignment with strategy and optimise return on investment, active portfolio management is required. This requires visibility of plans, spend, risks and issues at portfolio level (e.g. BBC Critical Projects Portfolio or Technology and Media Operations Portfolio) as well as more detailed views of these factors at project and programme level. The information needs to 'nest' in such a way as the detailed project/programme view informs the portfolio overview. Currently, project & portfolio management in the BBC relies on multiple distinct tools. The BBC is seeking a common PPM (Project & Portfolio Management) Tool to enable it to build on the introduction of BBC Align - the BBC's standard project management processes and facilitate this overall Portfolio view. By adopting a centralised, scalable software platform that can be used by all projects, programmes and portfolios across the corporation, we will be able to have relevant oversight and therefore more effectively manage risk, issues and resource allocations. Integrate with existing systems (i.e. SAP, Jira etc.) is also a requirement. In this way, the BBC will enhance cross-departmental collaboration, track risks and issues at both company and portfolio levels, monitor benefits realisation and return on investment, as well as ensuring strategic alignment for key initiatives, and enabling more effective management of company level transformation changes. The solution may be utilised by all departments delivering projects within BBC Public Service, including the BBC Transformation Office, Technology & Media Operations, Product Group (for selected projects), Content, News, Nations, CCOG and HR.

Lot Information

Lot 1

Renewal: Initial contract is for four (4) years with an option to extend for a further one (1) year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059b74
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051904-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48331000 - Project management software package

72212331 - Project management software development services

Notice Value(s)

Tender Value
£650,000 £500K-£1M
Lots Value
£650,000 £500K-£1M
Awards Value
£650,000 £500K-£1M
Contracts Value
£650,000 £500K-£1M

Notice Dates

Publication Date
2 Jun 20262 months ago
Submission Deadline
17 Oct 2025Expired
Future Notice Date
Not specified
Award Date
23 Jan 20267 months ago
Contract Period
16 Feb 2026 - 15 Feb 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BBC (British Broadcasting Corporation)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1A 1AA
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
West End
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

TMI SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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