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Contract for Conservation and Collections Management support (Paperbased collections to Hartlepool Borough Council as part of the Museum of Hartlepool's Tides of Change project.

Hartlepool Borough Council

This public procurement record has 2 releases in its history.

Award

27 Oct 2025 at 15:27

UK7 - Contract Details Notice
Tender

16 Sep 2025 at 16:38

UK4 - Tender Notice
Summary of the contracting process

Hartlepool Borough Council recently completed the procurement of services for the "Contract for Conservation and Collections Management support (Paper-based collections to Hartlepool Borough Council as part of the Museum of Hartlepool's Tides of Change project." Situated in Hartlepool, UK, this procurement process falls under the industry categories of research and development, education, environmental services, and cultural services. It moved from the tender stage initiated on 16th September 2025 to the award stage on 27th October 2025, with Artworks Conservation Limited, a small and medium-sized enterprise (SME), being awarded the contract. The procurement was conducted via an open competition, with submissions required by 1st October 2025, signalling a structured planning phase transitioning to contract realisation by early October 2025, continuing until January 2026.

This tender presents substantial avenues for business growth, especially for businesses involved in conservation, collections management, and cultural heritage services. Companies with expertise in handling fragile historical documents and artefacts will find this type of contract particularly valuable, given the focus on the significant Robert Wood Collection. SMEs like Artworks Conservation Limited, which are adept in such niche sectors, are well-suited for opportunities presented by this and similar future contracts. Their specialised skills can aid in the long-term preservation and management of cultural heritage, providing not only commercial gain but also contributing to the local community's historical and cultural value.

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Notice Information

Notice Title

Contract for Conservation and Collections Management support (Paperbased collections to Hartlepool Borough Council as part of the Museum of Hartlepool's Tides of Change project.

Notice Description

Hartlepool Borough Council (HBC) Museum and Gallery Team are seeking a qualified and experienced collections specialist as part of the 'Tides of Change: Revitalising the Museum of Hartlepool and PS Wingfield Castle' project. Context for the Brief We are seeking an experienced paper conservator or collections specialist to support the assessment, conservation, and long-term care of our paper-based collections during the Development and Delivery Phases of the 'Tides of Change' project - subject to a successful Delivery Phase award. Our paper-based collections include works on paper (drawings, watercolours, and prints), photographs, maps, documents, certificates, and archival materials. A key component is the Robert Wood Collection, named after local historian Robert Wood, who compiled over 40,000 items of historical printed ephemera. These include posters, memorial cards, advertisements, and business stationery salvaged from local printers. The collection provides vital insight into Hartlepool's social, commercial, and civic life from the 19th century onward. Due to their fragility and cultural significance, items within this collection require assessment, conservation, and in some cases facsimile reproduction to enable future display and access. Tides of Change is made possible thanks to support from The National Lottery Heritage Fund and National Lottery players.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059b9d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068651-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

73 - Research and development services and related consultancy services

80 - Education and training services

90 - Sewage, refuse, cleaning and environmental services

92 - Recreational, cultural and sporting services

CPV Codes

73000000 - Research and development services and related consultancy services

80000000 - Education and training services

90700000 - Environmental services

92500000 - Library, archives, museums and other cultural services

Notice Value(s)

Tender Value
£11,000 Under £100K
Lots Value
£11,000 Under £100K
Awards Value
Not specified
Contracts Value
£11,000 Under £100K

Notice Dates

Publication Date
27 Oct 202510 months ago
Submission Deadline
1 Oct 2025Expired
Future Notice Date
Not specified
Award Date
23 Oct 202510 months ago
Contract Period
27 Oct 2025 - 26 Jan 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hartlepool Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARTLEPOOL
Postcode
TS24 8AY
Postcode Area
Cleveland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC3 Tees Valley
Small Region (ITL 3)
TLC31 Hartlepool and Stockton-on-Tees
Delivery Location
TLC11 Hartlepool and Stockton-on-Tees
Local Authority
Hartlepool
Electoral Ward
Victoria
Westminster Constituency
Hartlepool

Supplier Information

Number of Suppliers
1
Supplier Name

Artworks Conservation Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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