Notice Information
Notice Title
Contract for Conservation and Collections Management support (Paperbased collections to Hartlepool Borough Council as part of the Museum of Hartlepool's Tides of Change project.
Notice Description
Hartlepool Borough Council (HBC) Museum and Gallery Team are seeking a qualified and experienced collections specialist as part of the 'Tides of Change: Revitalising the Museum of Hartlepool and PS Wingfield Castle' project. Context for the Brief We are seeking an experienced paper conservator or collections specialist to support the assessment, conservation, and long-term care of our paper-based collections during the Development and Delivery Phases of the 'Tides of Change' project - subject to a successful Delivery Phase award. Our paper-based collections include works on paper (drawings, watercolours, and prints), photographs, maps, documents, certificates, and archival materials. A key component is the Robert Wood Collection, named after local historian Robert Wood, who compiled over 40,000 items of historical printed ephemera. These include posters, memorial cards, advertisements, and business stationery salvaged from local printers. The collection provides vital insight into Hartlepool's social, commercial, and civic life from the 19th century onward. Due to their fragility and cultural significance, items within this collection require assessment, conservation, and in some cases facsimile reproduction to enable future display and access. Tides of Change is made possible thanks to support from The National Lottery Heritage Fund and National Lottery players.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-059b9d
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/068651-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- SME, VCSE
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
73 - Research and development services and related consultancy services
80 - Education and training services
90 - Sewage, refuse, cleaning and environmental services
92 - Recreational, cultural and sporting services
-
- CPV Codes
73000000 - Research and development services and related consultancy services
80000000 - Education and training services
90700000 - Environmental services
92500000 - Library, archives, museums and other cultural services
Notice Value(s)
- Tender Value
- £11,000 Under £100K
- Lots Value
- £11,000 Under £100K
- Awards Value
- Not specified
- Contracts Value
- £11,000 Under £100K
Notice Dates
- Publication Date
- 27 Oct 20251 months ago
- Submission Deadline
- 1 Oct 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 22 Oct 20251 months ago
- Contract Period
- 27 Oct 2025 - 26 Jan 2026 1-6 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HARTLEPOOL BOROUGH COUNCIL
- Contact Name
- Not specified
- Contact Email
- procurement@hartlepool.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- HARTLEPOOL
- Postcode
- TS24 8AY
- Post Town
- Cleveland
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC3 Tees Valley
- Small Region (ITL 3)
- TLC31 Hartlepool and Stockton-on-Tees
- Delivery Location
- TLC11 Hartlepool and Stockton-on-Tees
-
- Local Authority
- Hartlepool
- Electoral Ward
- Victoria
- Westminster Constituency
- Hartlepool
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/068651-2025
27th October 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/057071-2025
16th September 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-059b9d-2025-10-27T15:27:46Z",
"date": "2025-10-27T15:27:46Z",
"ocid": "ocds-h6vhtk-059b9d",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PTCQ-5564-CHJP",
"name": "Hartlepool Borough Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PTCQ-5564-CHJP"
},
"address": {
"streetAddress": "Civic Centre, Victoria Road",
"locality": "Hartlepool",
"postalCode": "TS24 8AY",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKC11"
},
"contactPoint": {
"email": "procurement@hartlepool.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.hartlepool.gov.uk",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-FTS-164888",
"name": "Artworks Conservation Limited",
"address": {
"streetAddress": "Burnside, Wormald Green",
"locality": "Harrogate, North Yorkshire",
"postalCode": "HG3 3PS",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE22"
},
"contactPoint": {
"email": "info@artworksconservation.co.uk"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"vcse": false
}
}
],
"buyer": {
"id": "GB-PPON-PTCQ-5564-CHJP",
"name": "Hartlepool Borough Council"
},
"tender": {
"id": "OPEN23102025131916",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Contract for Conservation and Collections Management support (Paperbased collections to Hartlepool Borough Council as part of the Museum of Hartlepool's Tides of Change project.",
"description": "Hartlepool Borough Council (HBC) Museum and Gallery Team are seeking a qualified and experienced collections specialist as part of the 'Tides of Change: Revitalising the Museum of Hartlepool and PS Wingfield Castle' project. Context for the Brief We are seeking an experienced paper conservator or collections specialist to support the assessment, conservation, and long-term care of our paper-based collections during the Development and Delivery Phases of the 'Tides of Change' project - subject to a successful Delivery Phase award. Our paper-based collections include works on paper (drawings, watercolours, and prints), photographs, maps, documents, certificates, and archival materials. A key component is the Robert Wood Collection, named after local historian Robert Wood, who compiled over 40,000 items of historical printed ephemera. These include posters, memorial cards, advertisements, and business stationery salvaged from local printers. The collection provides vital insight into Hartlepool's social, commercial, and civic life from the 19th century onward. Due to their fragility and cultural significance, items within this collection require assessment, conservation, and in some cases facsimile reproduction to enable future display and access. Tides of Change is made possible thanks to support from The National Lottery Heritage Fund and National Lottery players.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "73000000",
"description": "Research and development services and related consultancy services"
},
{
"scheme": "CPV",
"id": "80000000",
"description": "Education and training services"
},
{
"scheme": "CPV",
"id": "90700000",
"description": "Environmental services"
},
{
"scheme": "CPV",
"id": "92500000",
"description": "Library, archives, museums and other cultural services"
}
],
"deliveryAddresses": [
{
"region": "UKC11",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 13200,
"amount": 11000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Below threshold - open competition",
"mainProcurementCategory": "services",
"aboveThreshold": false,
"submissionMethodDetails": "The NEPO E-Procurement Portal is being used for this Tender. In order to express your interest please register as a supplier on the NEPO portal https://www.open-uk.org/ Home - Open | Developed by Nepo Once you have registered please browse the opportunities. The reference for this tender is as follows:- Open Reference No. OPEN20251613 Completed submissions must be returned via the NEPO E-Procurement Portal not later than 2pm on Wednesday, 1st October 2025.",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"tenderPeriod": {
"endDate": "2025-10-01T14:00:00+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 13200,
"amount": 11000,
"currency": "GBP"
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2025-10-20T00:00:00+01:00",
"endDate": "2029-03-31T23:59:59+01:00"
},
"awardCriteria": {
"description": "30% Price 70% Quality"
}
}
],
"documents": [
{
"id": "057071-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/057071-2025",
"datePublished": "2025-09-16T16:38:46+01:00",
"format": "text/html"
}
]
},
"language": "en",
"awards": [
{
"id": "1",
"status": "active",
"mainProcurementCategory": "services",
"suppliers": [
{
"id": "GB-FTS-164888",
"name": "Artworks Conservation Limited"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "73000000",
"description": "Research and development services and related consultancy services"
},
{
"scheme": "CPV",
"id": "80000000",
"description": "Education and training services"
},
{
"scheme": "CPV",
"id": "90700000",
"description": "Environmental services"
},
{
"scheme": "CPV",
"id": "92500000",
"description": "Library, archives, museums and other cultural services"
}
],
"deliveryAddresses": [
{
"region": "UKC11",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "Contract for Conservation and Collections Management support (Paperbased collections to Hartlepool Borough Council as part of the Museum of Hartlepool's Tides of Change project.",
"status": "active",
"period": {
"startDate": "2025-10-27T00:00:00Z",
"endDate": "2026-01-26T23:59:59Z"
},
"value": {
"amountGross": 13200,
"amount": 11000,
"currency": "GBP"
},
"aboveThreshold": false,
"dateSigned": "2025-10-23T00:00:00+01:00",
"documents": [
{
"id": "068651-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/068651-2025",
"datePublished": "2025-10-27T15:27:46Z",
"format": "text/html"
}
]
}
]
}