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Tree Management System

Leicester City Council

This public procurement record has 3 releases in its history.

Award

26 Nov 2025 at 12:31

UK7 - Contract Details Notice
Award

25 Nov 2025 at 14:05

UK6 - Contract Award Notice
Tender

22 Sep 2025 at 16:02

UK4 - Tender Notice
Summary of the contracting process

In a recent public procurement exercise, Leicester City Council, a sub-central government authority located in the UKF21 region of Leicester, has successfully completed the award stage for a Tree Management System. This exercise, which was initiated with an open competition under a "below threshold" procurement method, was to manage the 189,000 trees under the Council’s ownership. The procurement falls under the software package and information systems industry category, and the tender was officially awarded on 25th November 2025, with the contract scheduled to start on 1st February 2026 and potentially extend until 31st January 2031. The total contract value is grossly cited as £112,141.

This tender provides a multitude of business growth opportunities, particularly for companies specialising in software systems tailored to municipal needs such as tree management and urban planning. The system aims to incorporate digitalisation elements, thereby opening doors for businesses that can offer innovative solutions in automation, channel adoption, and customer self-service. The authority’s partnership with RA Information Systems, a large enterprise headquartered in Chesterfield, highlights an opportunity for businesses of similar scale and capabilities to engage in such specialised goods provision. The procurement process, with a primary focus on quality (80%), encourages firms with strong expertise in delivering robust, efficient technological solutions to engage with future tenders of this nature.

How relevant is this notice?

Notice Information

Notice Title

Tree Management System

Notice Description

Leicester City Council have completed an RFQ exercise in relation to a Tree Management System. We currently use the Ezytreev system to manage the 189,000 trees within the Council's ownership and the 500 plus Tree Preservation Orders and Conservations Area protected trees within the city. This is a very specialised system which is critical to service delivery and statutory acts, such as Highways, Town & Country Planning - Tree Preservation. Our current system is used to manage all the above areas, which are critical to the city's trees management. The Council is embracing digitalisation moving towards streamlining, automation and channel adoption, with customer self-service at every opportunity.

Lot Information

Lot 1

Renewal: initial term 3 years with the option to extend for a further 2 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059f6e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077216-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£86,000 Under £100K
Lots Value
£86,000 Under £100K
Awards Value
£93,450 Under £100K
Contracts Value
£93,450 Under £100K

Notice Dates

Publication Date
26 Nov 20259 months ago
Submission Deadline
7 Oct 2025Expired
Future Notice Date
Not specified
Award Date
14 Nov 20259 months ago
Contract Period
1 Feb 2026 - 31 Jan 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
Not specified
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Supplier Information

Number of Suppliers
1
Supplier Name

RA Information Systems

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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