Tender

NAIC Total Facilities Management (TFM)

UNIVERSITY OF WARWICK

This public procurement record has 1 release in its history.

Tender

24 Sep 2025 at 14:57

UK4 - Tender Notice
Summary of the contracting process

The University of Warwick is undertaking a tender process for the procurement of Total Facilities Management (TFM) services at the National Automotive Innovation Centre (NAIC) located in Coventry, United Kingdom (Region UKG33). This procurement involves a selective procedure with a competitive flexible method designed specifically for the University's requirements. The key dates include an expression of interest deadline of 24th October 2025 and an award period concluding by 20th July 2026. The procurement is in the tender stage, inviting suppliers to engage in a two-stage tendering process. The contract, valued at up to £12.5 million, will initially last three years with an option for a two-year extension based on performance metrics.

This tender presents significant opportunities for businesses specialising in building and facilities management services, including mechanical, electrical, and security services, looking to expand their portfolio in higher education settings. Large and medium-sized enterprises with robust experience in managing extensive facilities and skilled in delivering planned and reactive maintenance would find this contract particularly beneficial. The nature of the services required emphasises collaboration and innovation, aligning well with businesses that foster these values, thereby enabling them to demonstrate their capabilities in a high-profile academic and industrial environment.

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Notice Information

Notice Title

NAIC Total Facilities Management (TFM)

Notice Description

The University of Warwick has a requirement to procure Total Facilities Management services for the National Automotive Innovation Centre (NAIC). NAIC provides a critical mass of research capability combining automotive expertise nationally and internationally. NAIC is a unique resource, with an environment to foster collaboration, cohesion and cross-fertilisation of knowledge. Academic and industrial Research and Development teams work together using state-of-the-art equipment and facilities to develop breakthrough designs, technologies and processes. The NAIC building occupies 33,000m2 on the University of Warwick's central campus. It is designed around a collaborative heart with space for around 1,000 staff from the partner companies, around 150 students attending lectures and using the engineering space and also a public cafe space at the front of the building. Facilities include: * Advanced Powertrain research * Hybrid & Chassis research * Advanced Design studios and showroom spaces * Simulation and Visualisation areas * Collaborative Project areas Suppliers should note that the catering service (the cafe and the provision of a hospitality service) is not part of this tender and the catering service will be provided by the University's Food and Retail team. Services included are: Mechanical and Electrical, Fabric, Handyman, cleaning, porterage, security and reception teams. The service is to be provided under a contract for a period of up to five years (comprising of an initial 3 year term with the option to extend for the additional 2 years), subject to performance against agreed KPIs. Subject to satisfactory performance, the contract will be renewed, up to the full five-year duration. The scope of the given service provisions includes planned and reactive maintenance, associated with building maintenance service, as well as some remedial maintenance works and supply and installation work at the University's discretion.

Lot Information

Lot 1

Renewal: 3 years with the option to extend for the additional 2 years subject to performance against agreed KPIs. Subject to satisfactory performance, the contract will be renewed, up to the full five-year duration.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a166
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/059396-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

79993100 - Facilities management services

Notice Value(s)

Tender Value
£12,500,000 £10M-£100M
Lots Value
£12,500,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20255 months ago
Submission Deadline
17 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
2030-09-30

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF WARWICK
Contact Name
Claire Donnelly
Contact Email
claire.e.donnelly@warwick.ac.uk
Contact Phone
02476575108

Buyer Location

Locality
COVENTRY
Postcode
CV4 8UW
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLG33 Coventry
Local Authority
Coventry
Electoral Ward
Wainbody
Westminster Constituency
Coventry South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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