Notice Information
Notice Title
Contract for the provision of a Collections Management System for Archives
Notice Description
Northumberland Archives is the county's archive service, responsible for collecting records relating to the history of Northumberland, its communities and people. We acquire a wide range of archives from both official and private sources relating to almost all aspects of the history of Northumberland, which are made available to the public in our Study Centres. The Archives manages the descriptive catalogue of its holdings through a Collection Management System (CMS), providing both back-end management for staff, and front-end access for the public. Almost the entirety of our holdings (6 miles worth or records stored in over 30,000 boxes) are recorded in our CMS and the front-end catalogue allows our customers to search or browse archival descriptions in order to request material to view in our Study Centres.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05a1cb
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/078017-2025
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK12 - Procurement Termination Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
92 - Recreational, cultural and sporting services
-
- CPV Codes
48000000 - Software package and information systems
92500000 - Library, archives, museums and other cultural services
Notice Value(s)
- Tender Value
- £100,000 £100K-£500K
- Lots Value
- £100,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 28 Nov 20252 months ago
- Submission Deadline
- 24 Oct 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 1 Dec 2025 - 30 Nov 2029 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Cancelled
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NORTHUMBERLAND COUNTY COUNCIL
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- ccps@northumberland.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- MORPETH
- Postcode
- NE61 2EF
- Post Town
- Newcastle upon Tyne
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC42 Northumberland
- Delivery Location
- TLC2 Northumberland, and Tyne and Wear
-
- Local Authority
- Northumberland
- Electoral Ward
- Morpeth Kirkhill
- Westminster Constituency
- North Northumberland
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/078017-2025
28th November 2025 - Procurement termination notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/059576-2025
25th September 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05a1cb-2025-11-28T11:37:13Z",
"date": "2025-11-28T11:37:13Z",
"ocid": "ocds-h6vhtk-05a1cb",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PJJX-1133-JRGV",
"name": "Northumberland County Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PJJX-1133-JRGV"
},
"address": {
"streetAddress": "County Hall",
"locality": "Morpeth",
"postalCode": "NE61 2EF",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKC21"
},
"contactPoint": {
"email": "CCPS@northumberland.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.northumberland.gov.uk",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
}
],
"buyer": {
"id": "GB-PPON-PJJX-1133-JRGV",
"name": "Northumberland County Council"
},
"tender": {
"id": "NCC1604",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Contract for the provision of a Collections Management System for Archives",
"description": "Northumberland Archives is the county's archive service, responsible for collecting records relating to the history of Northumberland, its communities and people. We acquire a wide range of archives from both official and private sources relating to almost all aspects of the history of Northumberland, which are made available to the public in our Study Centres. The Archives manages the descriptive catalogue of its holdings through a Collection Management System (CMS), providing both back-end management for staff, and front-end access for the public. Almost the entirety of our holdings (6 miles worth or records stored in over 30,000 boxes) are recorded in our CMS and the front-end catalogue allows our customers to search or browse archival descriptions in order to request material to view in our Study Centres.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
{
"scheme": "CPV",
"id": "92500000",
"description": "Library, archives, museums and other cultural services"
}
],
"deliveryAddresses": [
{
"region": "UKC2",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 120000,
"amount": 100000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Below threshold - open competition",
"mainProcurementCategory": "services",
"aboveThreshold": false,
"submissionMethodDetails": "Tenders must be submitted electronically via the Open system: www.open.org",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"tenderPeriod": {
"endDate": "2025-10-24T12:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-10-15T12:00:00+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 120000,
"amount": 100000,
"currency": "GBP"
},
"contractPeriod": {
"startDate": "2025-12-01T00:00:00Z",
"endDate": "2029-11-30T23:59:59Z",
"maxExtentDate": "2030-11-30T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "optional 12 month extension"
},
"awardCriteria": {
"description": "Quality Pass/fail Quality 60% Price 40%"
}
}
],
"documents": [
{
"id": "059576-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/059576-2025",
"datePublished": "2025-09-25T11:17:14+01:00",
"format": "text/html"
},
{
"id": "078017-2025",
"documentType": "tenderCancellationNotice",
"noticeType": "UK12",
"description": "Procurement termination notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/078017-2025",
"datePublished": "2025-11-28T11:37:13Z",
"format": "text/html"
}
]
},
"language": "en",
"awards": [
{
"id": "1",
"status": "cancelled",
"statusDetails": "Going back to market with revised specification",
"finalStatusDate": "2025-11-28T00:00:00Z",
"relatedLots": [
"1"
]
}
]
}