Notice Information
Notice Title
Integrated Project Management Information System (PMIS) RFI
Notice Description
The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with best practice system specification for an integrated Project Management Information System (PMIS) contract. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University's strategy for an integrated PMIS contract. It is important to note that this PIN / RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification / selection process or a current tender opportunity. Potential service providers will need to express an interest in any future tender opportunity once a Contract Notice (or equivalent) is published. Please note that all information provided in this RFI is indicative only and subject to change. The University reserves the right, at its absolute discretion, to modify this information at any time and for any reason. Information requested at this stage is not for evaluation purposes. This RFI is intended as an awareness, communication and information-gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise.
Lot Information
Lot 1
In line with the PIN, Ulster University is carrying out market research to understand the current marketplace for an integrated Project Management Information System (PMIS) to replace our existing Project Online (POL) system. We are seeking to better understand the minimum industry standards and options available to the University currently available in the market to include - - Strategic alignment, prioritisation and what-if analysis; - Portfolio, programme and project management; - Project planning, management, and execution; - Task management; - Financial management; - Reporting and analytics; - Benefits management; - Risk and issue management; - Change request management; - Dependency management; - POL Migration process; and - Intuitive User Experience and Interface. Additional information: Following Microsoft's recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for alternative solutions from potential service providers in the marketplace.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05a369
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/060231-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
72200000 - Software programming and consultancy services
72224100 - System implementation planning services
72250000 - System and support services
72260000 - Software-related services
72263000 - Software implementation services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 26 Sep 20254 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 25 Sep 2025Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF ULSTER
- Contact Name
- Not specified
- Contact Email
- procurement_enquiries@ulster.ac.uk
- Contact Phone
- +44 02870124227
Buyer Location
- Locality
- COLERAINE
- Postcode
- BT52 1SA
- Post Town
- Northern Ireland
- Country
- Northern Ireland
-
- Major Region (ITL 1)
- TLN Northern Ireland
- Basic Region (ITL 2)
- TLN0 Northern Ireland
- Small Region (ITL 3)
- TLN0C Causeway Coast and Glens
- Delivery Location
- TLN0 Northern Ireland
-
- Local Authority
- Causeway Coast and Glens
- Electoral Ward
- University
- Westminster Constituency
- East Londonderry
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05a369-2025-09-26T15:01:09+01:00",
"date": "2025-09-26T15:01:09+01:00",
"ocid": "ocds-h6vhtk-05a369",
"description": "Appendix 1 and Appendix 2 of this RFI should be fully completed by interested potential service providers and returned via eSourcingNI no later than 3pm on Friday 10th October 2025 (RFI Submission Date).",
"initiationType": "tender",
"tender": {
"id": "EXP2305 / project_28878 / PQQ_4683",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Integrated Project Management Information System (PMIS) RFI",
"status": "planned",
"classification": {
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
},
"mainProcurementCategory": "services",
"description": "The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with best practice system specification for an integrated Project Management Information System (PMIS) contract. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University's strategy for an integrated PMIS contract. It is important to note that this PIN / RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification / selection process or a current tender opportunity. Potential service providers will need to express an interest in any future tender opportunity once a Contract Notice (or equivalent) is published. Please note that all information provided in this RFI is indicative only and subject to change. The University reserves the right, at its absolute discretion, to modify this information at any time and for any reason. Information requested at this stage is not for evaluation purposes. This RFI is intended as an awareness, communication and information-gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise.",
"lots": [
{
"id": "1",
"description": "In line with the PIN, Ulster University is carrying out market research to understand the current marketplace for an integrated Project Management Information System (PMIS) to replace our existing Project Online (POL) system. We are seeking to better understand the minimum industry standards and options available to the University currently available in the market to include - - Strategic alignment, prioritisation and what-if analysis; - Portfolio, programme and project management; - Project planning, management, and execution; - Task management; - Financial management; - Reporting and analytics; - Benefits management; - Risk and issue management; - Change request management; - Dependency management; - POL Migration process; and - Intuitive User Experience and Interface. Additional information: Following Microsoft's recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for alternative solutions from potential service providers in the marketplace.",
"status": "planned"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
},
{
"scheme": "CPV",
"id": "72200000",
"description": "Software programming and consultancy services"
},
{
"scheme": "CPV",
"id": "72224100",
"description": "System implementation planning services"
},
{
"scheme": "CPV",
"id": "72250000",
"description": "System and support services"
},
{
"scheme": "CPV",
"id": "72260000",
"description": "Software-related services"
},
{
"scheme": "CPV",
"id": "72263000",
"description": "Software implementation services"
}
],
"deliveryAddresses": [
{
"region": "UK"
},
{
"region": "UKN0"
}
],
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2025-09-26T00:00:00+01:00"
},
"coveredBy": [
"GPA"
]
},
"parties": [
{
"id": "GB-FTS-14372",
"name": "University of Ulster",
"identifier": {
"legalName": "University of Ulster"
},
"address": {
"streetAddress": "Block X Room X031, Cromore Road",
"locality": "Coleraine",
"region": "UKN",
"postalCode": "BT52 1SA",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 02870124227",
"email": "procurement_enquiries@ulster.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.ulster.ac.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
}
}
],
"buyer": {
"id": "GB-FTS-14372",
"name": "University of Ulster"
},
"language": "en"
}