Planning

Provision of a PEMS Solution

FINANCIAL CONDUCT AUTHORITY

This public procurement record has 1 release in its history.

Planning

26 Sep 2025 at 16:39

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Financial Conduct Authority (FCA), located in London, UK, is in the planning stage of a public procurement process titled "Provision of a PEMS Solution." This procurement pertains to the service industry, specifically IT software packages and services such as consulting, software development, and support. The focus is on securing a Property and Evidence Management System (PEMS) with features like electronic capture and storage, secure access management, remote search data capture, and AI enhancements. An important date to note is 17th October 2025, which is the due date for interested parties to engage in preliminary market engagement via the FCA's Atamis portal. The contract, valued at approximately £350,000 to £420,000, is planned to commence on 2nd June 2026 and conclude by 1st June 2029, with possible extensions until 30th May 2031.

This tender presents significant growth opportunities for IT businesses, particularly those with expertise in developing and supplying advanced software solutions and services. Small and medium enterprises (SMEs) are encouraged to participate, as there is a suitability assessment that favours them. By engaging in the preliminary market engagement, companies can align themselves with the FCA's procurement objectives, helping to shape future procurement specifications and requirements. This opportunity is ideal for businesses with capabilities in property management systems, evidence handling, and AI-driven solutions, looking to partner with a central government entity.

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Notice Information

Notice Title

Provision of a PEMS Solution

Notice Description

The FCA has a requirement for a Property and Evidence Management System (PEMS). The PEMS we are seeking must be capable of delivering the following core outcomes: * Electronic Capture and Storage: Ability to electronically capture and store physical exhibits information. * Exhibit Access Management: Secure and configurable access control for maintaining chain of custody. * Remote Search Data Capture: Functionality to record enforcement search details remotely in real time. * AI-Enhanced Features: Integration of AI tools to streamline evidence handling and reduce manual input. The objectives of this Pre-Market Engagement is to: * Develop FCAs requirements for a possible future procurement * Support the design of the procedure, conditions or participation or award criteria for a possible future procurement * Identifying suppliers that may be able to supply the services required for a possible future procurement If you are interested in participating in this PME, please register on FCA's Atamis portal to view the RFI documentation : https://atamis-fca.my.site.com/s/Welcome

Planning Information

If you are interested in participating in this PME, please register on FCA's Atamis portal to view the RFI documentation and timetable: https://atamis-fca.my.site.com/s/Welcome

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a39d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060319-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48517000 - IT software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Sep 20254 months ago
Submission Deadline
Not specified
Future Notice Date
17 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Jun 2026 - 1 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FINANCIAL CONDUCT AUTHORITY
Contact Name
FCA Procurement Team
Contact Email
fcaprocurement@fca.org.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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