University of York HR, Payroll & Finance Transformation Technical Implementation Partner

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05a59c-2025-10-01T10:55:12+01:00",
    "date": "2025-10-01T10:55:12+01:00",
    "ocid": "ocds-h6vhtk-05a59c",
    "initiationType": "tender",
    "tender": {
        "id": "UY PROC 1178",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "University of York HR, Payroll & Finance Transformation Technical Implementation Partner",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "mainProcurementCategory": "services",
        "description": "Call-off agreement under CCS framework RM6193 - Software design and implementation services. The University is undertaking a transformation of its HR, Payroll, Finance and Procurement functions, across people, process, data and technology. The key drivers for undertaking change at this time are systems reaching the end of licence or support, systems and data constraining organisational agility and labour intensive ways of working. The University intends to embrace an 'adopt not adapt' principle to optimise the use of new technologies to support standardisation, simplification and operational efficiencies. The University is seeking a Technical Implementation Partner to enable our HR, Payroll, Finance and Procurement transformation programme. The transformation will be enabled with a Tier 1 ERP product. The University requires direct contract(s) between it and the relevant product vendor, for supply, licence and, if required by the University, maintenance and support. The Technical Implementation Partner will be responsible for providing the vendor's terms and conditions as part of the bid submitted as part of the further competition, and for ensuring the vendor enters into the relevant direct contract(s) with the University. As part of the further competition the University may stipulate requirements for the terms and conditions, such as that the vendor will accept instructions from the Technical Implementation Partner during the Services period. During the period of time in which the Technical Implementation Partner is providing its Services and the Deliverables, the Technical Implementation Partner will also be solely responsible for instructing and managing the vendor of the Tier 1 ERP product, and related supply chains (including licensors of Licensed Software, and providers of maintenance and support services in relation to Licensed Software, as well as Subcontractors) which are required for the performance of the Services and provision of the Deliverables.",
        "lots": [
            {
                "id": "1",
                "description": "Transformation consultancy Implementation consultancy Provision of Tier 1 ERP solution 10 years Associated services Additional information: A PIN was issued to conduction Preliminary Market Consultation: F01: Prior information notice (prior information only) Notice identifier: 2024/S 000-028324 Procurement identifier (OCID): ocds-h6vhtk-049821 Published 4 September 2024, 4:51pm Subsequently a second round of Preliminary Market Engagement was undertaken via the CCS e-procurement portal under RM6193, our reference UY PROC 1134. Finally a further competition was undertaken following receipt of expressions of interest under RM6193, again using the CCS e-procurement portal.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "33"
                        },
                        {
                            "name": "Technical merit",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Aesthetics and functional characteristics",
                            "type": "quality",
                            "description": "8"
                        },
                        {
                            "name": "Technical assistance",
                            "type": "quality",
                            "description": "7"
                        },
                        {
                            "name": "Aftersales service",
                            "type": "quality",
                            "description": "6"
                        },
                        {
                            "name": "Period of completion",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Social value",
                            "type": "quality",
                            "description": "1"
                        },
                        {
                            "name": "Price implementation cost",
                            "type": "cost",
                            "description": "25"
                        },
                        {
                            "name": "Price licence cost",
                            "type": "cost",
                            "description": "5"
                        },
                        {
                            "name": "Cost effectiveness and milestone payments",
                            "type": "cost",
                            "description": "2"
                        }
                    ]
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48400000",
                        "description": "Business transaction and personal business software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE21"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "A competition was undertaken following receipt of expressions of interest via the CCS portal accessing the Framework identified in this notice."
    },
    "awards": [
        {
            "id": "061203-2025-UY PROC 11178-1",
            "relatedLots": [
                "1"
            ],
            "title": "Transformation and Implementation Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-OC301540",
                    "name": "KPMG LLP"
                }
            ]
        },
        {
            "id": "061203-2025-UY PROC 1178-2",
            "relatedLots": [
                "1"
            ],
            "title": "Licences and training",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-162640",
                    "name": "Workday Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-UKPRN-100007167",
            "name": "University of York",
            "identifier": {
                "legalName": "University of York",
                "id": "100007167",
                "scheme": "GB-UKPRN"
            },
            "address": {
                "streetAddress": "Heslington",
                "locality": "York",
                "region": "UKE21",
                "postalCode": "YO105DD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Rachel",
                "email": "rachel.devaney@york.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.york.ac.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-OC301540",
            "name": "KPMG LLP",
            "identifier": {
                "legalName": "KPMG LLP",
                "id": "OC301540",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "15 Canada Square",
                "locality": "London",
                "region": "UKI4",
                "postalCode": "E14 5GL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-162640",
            "name": "Workday Limited",
            "identifier": {
                "legalName": "Workday Limited",
                "id": "521013",
                "schemeEntered": "Companies Registration Office Ireland"
            },
            "address": {
                "streetAddress": "The Kings Building 152-155 Church Street Smithfield",
                "locality": "Dublin 7",
                "region": "IE05",
                "postalCode": "D07 AOTN",
                "countryName": "Ireland"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-88832",
            "name": "University of York - Legal Services",
            "identifier": {
                "legalName": "University of York - Legal Services"
            },
            "address": {
                "locality": "York",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-UKPRN-100007167",
        "name": "University of York"
    },
    "contracts": [
        {
            "id": "061203-2025-UY PROC 11178-1",
            "awardID": "061203-2025-UY PROC 11178-1",
            "title": "Transformation and Implementation Services",
            "status": "active",
            "value": {
                "amount": 7996000,
                "currency": "GBP"
            },
            "dateSigned": "2025-09-30T00:00:00+01:00"
        },
        {
            "id": "061203-2025-UY PROC 1178-2",
            "awardID": "061203-2025-UY PROC 1178-2",
            "title": "Licences and training",
            "status": "active",
            "value": {
                "amount": 7476000,
                "currency": "GBP"
            },
            "dateSigned": "2025-09-30T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "3",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 6
            }
        ]
    },
    "language": "en"
}