Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Distribution of Ward Newsletters & Leaflets

Hull City Council

This public procurement record has 2 releases in its history.

Tender

21 Jul 2026 at 12:01

UK4 - Tender Notice
Planning

01 Oct 2025 at 14:54

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hull City Council is procuring a ward newsletter and leaflet distribution service. The requirement covers the printing and distribution of newsletters and leaflets to support communications with residents across the council’s wards. It falls within postal, mailing, newspaper and periodical distribution, and printing and distribution services. The council is seeking organisations able to provide an end-to-end service rather than a standalone printing or courier operation. The procurement will establish a closed framework for the council’s future distribution requirements, with suppliers appointed to deliver call-off services under the framework. This is a service contract suited to businesses operating in local postal distribution, leaflet delivery, community communications, mailing, print fulfilment or related logistics.

The process has reached tender: Hull City Council invited offers through a below-threshold open competition. It is a single-lot procurement for a closed framework with up to two suppliers, with call-offs made on a ranked basis without reopening competition. The tender submission deadline was 19 August 2026 at 11:00, and the deadline for enquiries was 14 August 2026 at 11:00. The framework is expected to run from 1 October 2026 to 30 September 2030, with renewal rights and a maximum extent date of 31 January 2030 stated for the lot. Its estimated value is £112,000 excluding VAT (£134,400 including VAT). Evaluation is weighted 70% technical quality and 30% price. A 1% fee applies to invoices paid to awarded suppliers.

The opportunity suits small and medium-sized enterprises and voluntary, community or social enterprises, as well as established postal, mailing, print-distribution and leaflet-delivery providers. Suppliers should be able to demonstrate the technical capability and experience needed to deliver newsletters and leaflets reliably, meet specified delivery requirements and manage sufficient capacity for council call-offs. The framework structure favours a supplier able to take first position in the ranking: the highest-ranked provider will normally be approached first, while the second supplier acts as reserve where the first lacks capacity, fails to meet key performance requirements or cannot satisfy delivery needs. Bidders should therefore be prepared to evidence operational resilience, consistent service quality, performance monitoring and dependable local distribution arrangements.

How relevant is this notice?

Notice Information

Notice Title

Distribution of Ward Newsletters & Leaflets

Notice Description

Hull City Council (the Authority) invites tenders from suitably qualified and experienced organisations for the provision of a Ward Newsletter and Leaflet Distribution Service. The procurement will establish a closed framework of up to two suppliers for a period of four years. The contract is expected to commence October 2026. The estimated framework value is PS28,000 per annum, with a total estimated framework value of PS112,000 over the four-year term. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the scope of tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98646&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a60b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068654-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

64100000 - Post and courier services

64110000 - Postal services

64111000 - Postal services related to newspapers and periodicals

79571000 - Mailing services

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
£112,000 £100K-£500K
Lots Value
£112,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20261 months ago
Submission Deadline
19 Aug 2026Expired
Future Notice Date
16 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hull City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HULL
Postcode
HU1 2AA
Postcode Area
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE11 Kingston upon Hull, City of
Delivery Location
TLE11 Kingston upon Hull, City of
Local Authority
Kingston upon Hull, City of
Electoral Ward
St Andrew's & Docklands
Westminster Constituency
Kingston upon Hull West and Haltemprice

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...