Planning

Supply and installation of HVO storage containers, associated software and ongoing supply of HVO fuel

DERBYSHIRE DALES DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Planning

02 Oct 2025 at 09:34

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process is being conducted by Derbyshire Dales District Council, located in Matlock, United Kingdom. The contract pertains to the “Supply and installation of HVO storage containers, associated software and ongoing supply of HVO fuel”, classified within the industry category of fuels and related storage and maintenance services. The procurement is currently at the planning stage, with a preliminary market engagement that includes a questionnaire scheduled to be completed by 23 October 2025. The main procurement category is goods, and it is above the threshold for such contracts. Delivery is expected in the UKF13 region, with the contract anticipated to commence on 16 March 2026 for an initial two-year period, potentially extendable for up to three additional years.

This tender presents significant opportunities for businesses specialising in the supply, installation, and ongoing replenishment of fuel storage solutions, particularly those experienced in Hydrotreated Vegetable Oil (HVO) fuels. Small and Medium Enterprises (SMEs) are particularly encouraged to participate, as the procurement process considers their suitability. Companies with capabilities in fuel supply, installation of oil storage tanks, along with maintenance and software provision for monitoring purposes, are well-positioned to compete for this contract. Engaging in this procurement could facilitate business growth for companies looking to expand within the East Midlands region or further develop their client portfolio with a public authority.

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Notice Information

Notice Title

Supply and installation of HVO storage containers, associated software and ongoing supply of HVO fuel

Notice Description

Derbyshire Dales District Council (the Council) is planning to procure a contract for the supply of Hydrotreated Vegetable Oil (HVO) fuel, storage containers and associated monitoring and replenishment software and is conducting preliminary market engagement to help inform the procurement procedure. The contract is for the supply and installation of 2 x 10,000 litre containers (the council will consider the supply of the containers via hire agreement or purchase). The contract will also include the provision of associated monitoring software and the continual supply of the HVO fuel itself. The contract is estimated to commence March 2026, the intention is that the initial contract period will be 2 years with the option to extend for a further period of up to 3 years.

Planning Information

The Preliminary Market Engagement (PME) consists of a Pre Market Engagement Questionnaire. The PME is being managed electronically, using the councils e-tendering system. Interested parties should register on https://procontract.due-north.com/Advert?advertId=c532e656-df9e-f011-813a-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21 and express their interest in the Opportunity DDPT062 (Id DN792727) no later than 12:00, 22 October 2025. The Pre-Market Engagement Questionnaire must be completed together with any supporting documents, and submitted through the ProContract system by the return deadline 12:00 noon on 23 October 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a66c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061578-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

09100000 - Fuels

44611410 - Oil-storage tanks

50510000 - Repair and maintenance services of pumps, valves, taps and metal containers

51810000 - Installation services of tanks

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
5 Jan 2026Expired
Award Date
Not specified
Contract Period
16 Mar 2026 - 15 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE DALES DISTRICT COUNCIL
Contact Name
Sherry Russell
Contact Email
procurement@derbyshiredales.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MATLOCK
Postcode
DE4 3NN
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF13 South and West Derbyshire
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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