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Provision of a Learner Management System (LMS) for the RAF Apprenticeships Programme

Defence Equipment and Support

This public procurement record has 2 releases in its history.

Tender

13 Aug 2026 at 19:00

UK4 - Tender Notice
Planning

02 Oct 2025 at 16:04

UK3 - Planned Procurement Notice
Summary of the contracting process

Defence Equipment and Support is seeking a learner management system for the Royal Air Force Apprenticeships Programme. The service is an online platform for apprenticeship training and the remote management of learner progression through to the End Point Assessment Gateway. The scope includes a Digital Enrolment System, Apprenticeships Management Information System, e-portfolio, and End Point Assessment Management Information System. It must support secure transfer of apprentice records, documents and other electronic evidence to external stakeholders, including End Point Assessment Organisations, for external quality assurance. This is a technology and managed service requirement, classified primarily as a database-management system service, with delivery across the United Kingdom. The procurement is being run by a central government defence organisation.

The procurement has reached tender: the buyer invited offers through an open procedure. It is a single-lot services contract, with electronic submissions permitted in English through the Ministry of Defence’s contracts portal. Enquiries were due by 1 September 2026 at 14:00, and tender submissions were due by 14 September 2026 at 14:00. The contract is intended to run from 1 December 2026 to 30 November 2029, with the award decision due by 13 October 2026 at 23:59. The estimated value is £750,000 excluding VAT, or £900,000 including VAT. Evaluation is based entirely on quality, divided equally across eight criteria covering service delivery, the Digital Enrolment System, management information, e-portfolio and assessment management, business continuity, transition, Department for Education alignment, and training.

This opportunity suits software providers and managed service organisations able to deliver a complete apprenticeship learning and administration platform rather than a standalone training tool. Strong candidates will be able to combine learner enrolment, management information, e-portfolios and End Point Assessment administration, with secure data exchange for external assessment and quality assurance. The requirement calls for reliable access outside normal UK working hours, robust business continuity, and a controlled migration from a legacy system while maintaining data integrity and service continuity. Suppliers should be able to manage compliance with Ministry of Defence data-handling requirements and keep the solution aligned with changing Department for Education standards. Ongoing stakeholder training is required, including adapting training materials when the service changes. Small and medium-sized enterprises are identified as suitable participants.

How relevant is this notice?

Notice Information

Notice Title

Provision of a Learner Management System (LMS) for the RAF Apprenticeships Programme

Notice Description

The provision of a Learner Management System (LMS,) specifically designed to provide an online platform which supports online apprenticeship training and remote management of apprentice progression up to End Point Assessment (EPA) Gateway. The provision will include a Digital Enrolment System, (DES,) Apprenticeships Management Information System, AMIS,) Eportfolio and End Point Assessment Management, (EPAIS,) Information System. This will include secure transfer of data to external stakeholders, including End Point Assessment Organisations, (EPAOs,) to facilitate the secure transfer of apprentice documentation and other necessary electronic evidence for external quality assurance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a738
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077443-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

75 - Administration, defence and social security services

CPV Codes

48612000 - Database-management system

75221000 - Military defence services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20261 weeks ago
Submission Deadline
14 Sep 20263 weeks to go
Future Notice Date
13 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Defence Equipment and Support
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HIGH WYCOMBE
Postcode
HP14 4UE
Postcode Area
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
Not specified
Local Authority
Buckinghamshire
Electoral Ward
Ridgeway East
Westminster Constituency
Mid Buckinghamshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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