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Fuel Management System

Leicester City Council

This public procurement record has 4 releases in its history.

ContractTermination

05 Feb 2026 at 14:45

UK11 - Contract Termination Notice
Award

02 Dec 2025 at 15:55

UK7 - Contract Details Notice
Award

27 Nov 2025 at 14:48

UK6 - Contract Award Notice
Tender

02 Oct 2025 at 20:38

UK4 - Tender Notice
Summary of the contracting process

Leicester City Council initiated a tender process for a Fuel Management System aimed at bolstering their fleet of vehicles and machinery, encompassing approximately 850 units, at various locations in Leicester. As of 5th February 2026, the contract was terminated due to tender submissions not meeting mandatory requirements, leading to a review for future market engagement. The original contract, awarded to Triscan Systems Limited for £128,983.00 GBP, is part of the software package and information systems industry category, with planned implementation in the UKF21 region. The council initially sought open competition below the procurement threshold, making it suitable for a diverse range of participants.

This procurement process presents potential opportunities for businesses specialising in integrated IT solutions, fuel management, or software development tailored to municipal needs. Given that the requirements are under review, companies equipped with advanced, adaptable software packages and strong integration capabilities with existing systems may find it advantageous to engage. Small and medium-sized enterprises (SMEs), as well as those capable of providing comprehensive end-to-end support, could benefit significantly from a re-issuance of this tender, positioning themselves as responsive and robust partners in public sector projects.

How relevant is this notice?

Notice Information

Notice Title

Fuel Management System

Notice Description

Leicester City Council have completed a tender exercise for the provision of a Fuel Management System (FMS) to monitor, control and report on fuel usage across its fleet of vehicles and machinery circa 850 vehicles and plant. The solution must be compatible and installed across multiple locations within the Leicester area. The system must enable secure fuel dispensing through authorised methods (e.g. RFID, vehicle tags), provide accurate, real-time tracking of fuel transactions and stock levels; and generate detailed reporting on fuel by vehicle, operator and site. It must also include configurable alerts (e.g. low fuel, anomalies) support environmental and audit reporting, and integrate seamlessly with existing council systems, including the fleet management system.

Lot Information

Lot 1

Renewal: Initial term of three years with the option to extend for one further year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a768
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010551-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK11 - Contract Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£110,000 £100K-£500K
Lots Value
£110,000 £100K-£500K
Awards Value
£128,983 £100K-£500K
Contracts Value
£128,983 £100K-£500K

Notice Dates

Publication Date
5 Feb 20266 months ago
Submission Deadline
20 Oct 2025Expired
Future Notice Date
Not specified
Award Date
27 Nov 20259 months ago
Contract Period
1 Mar 2026 - 28 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Terminated

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
Not specified
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Supplier Information

Number of Suppliers
1
Supplier Name

Triscan Systems Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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