Tender

Conferencing System within the Council Chamber and Committee rooms for Bridgend County Borough Council

BRIDGEND COUNTY BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

TenderUpdate

30 Dec 2025 at 16:33

Tender

10 Dec 2025 at 15:36

Planning

08 Oct 2025 at 09:54

Summary of the contracting process

Bridgend County Borough Council is currently in the tendering stage for an updated conferencing system within its Council Chamber and Committee rooms, aimed at facilitating effective hybrid meetings and ensuring sustainability in line with the Local Government and Elections (Wales) Act 2021. The procurement involves goods within the television and radio receivers and audio-visual equipment category, with a project value estimated at £500,000. Interested parties can make submissions until 19th January 2026 at 12:00 PM, with the contract anticipated to start on 16th February 2026 and run until 15th February 2031. Located in Bridgend, UK, this open procedure invites tenders through an electronic submission policy with documents available on the specified tendering portal.

This tender process presents significant opportunities for businesses specialising in audio-visual equipment and conferencing technology solutions. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, as the procurement process is structured to support transparent decision-making, including integrated real-time voting and bilingual capabilities. Companies capable of providing hardware, software, installation, and ongoing support will find this tender highly suitable for showcasing their innovation in hybrid meeting technology, which is pivotal for addressing the council's accessibility and inclusivity objectives.

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Notice Title

Conferencing System within the Council Chamber and Committee rooms for Bridgend County Borough Council

Notice Description

Bridgend Council is procuring an updated conferencing system for its Council Chamber and Committee rooms. The essential aim of the new system will be the facilitation of effective hybrid meetings and future sustainability, via a whole system approach, in line with the requirements of the Local Government and Elections (Wales) Act 2021. The new system needs to enable seamless hybrid meetings (in-person + remote), ensure accessibility and inclusivity, provide high-quality audio-visual experience for all participants and both record and live stream public meetings. The Chamber system also needs to support transparent decision-making with real-time integrated voting and provide real time welsh translation

Planning Information

Premarket engagement opportunity for interested suppliers to visit the chambers and meeting rooms, and for the Authority to engage with said industry experts to help inform the final specification that will future proof this vital function. This event will be happening on the 24th October 2025 at 1:00pm in the Council Chambers, Civic Offices, Angel Street Bridgend CF31 4WB. Interested parties are to email Rachel Keepins Democratic Services Manager to secure a place at this event - Rachel.Keepins@bridgend.gov.uk

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05aa46
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086502-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment


CPV Codes

32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Dec 20251 months ago
Submission Deadline
19 Jan 2026Expired
Future Notice Date
18 Nov 2025Expired
Award Date
Not specified
Contract Period
16 Feb 2026 - 15 Feb 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
BRIDGEND COUNTY BOROUGH COUNCIL
Contact Name
Jo Protheroe
Contact Email
tenders@bridgend.gov.uk
Contact Phone
01656 642518

Buyer Location

Locality
BRIDGEND
Postcode
CF31 4WB
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL17 Bridgend and Neath Port Talbot

Local Authority
Bridgend
Electoral Ward
Bridgend Central
Westminster Constituency
Bridgend

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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