Notice Information
Notice Title
Mental Health and Community Information System (MHCS) Programme
Notice Description
1.Legacy Data Viewer The Mental Health and Community Information System (MHCS) Programme within CAV UHB Digital and Health Intelligence is seeking to commission a legacy data viewer solution for circa 176 clinical services within Mental Health, community Health and Therapies services ahead of the approaching end of contract with the current EPR supplier. Due to the volume of clinical information and the bespoke nature of structured data within the current EPR, migrating the entirety of this data to a new EPR is not viable. Legacy data will need to be stored in a 'Legacy Data Viewer' solution accessible to services in an in-context launch. This solution entails the need to commission a dedicated team to deliver planning and designing, developing and testing a legacy data viewer solution within the current 2025/26 financial year. 2. Business Analysis: Service Mapping & Transformation Readiness The Mental Health and Community Information System (MHCS) Programme within CAV UHB Digital and Health Intelligence is seeking to commission Business Analysis expertise to apply best practices in preparing service readiness for an upcoming digital transformation project, including effectively documenting the 'As Is' business process/patient journey of 176 clinical services through service mapping templates and transferring this this BA toolkit to the team. Outputs will include requirements specification for service readiness documentation, service mapping plan, a bespoke process map template to apply to all MHCS services and ensure BA standardisation with comprehensive information to capture workflows and processes and a system integration map to ensure the network of integrations between the EPR in use and other systems is suitably captured. 3. Clinical Safety The Mental Health and Community Information System (MHCS) Programme within CAV UHB Digital and Health Intelligence is seeking to commission clinical safety expertise to apply DCB0129 and DCB0160 clinical safety standards to assess and inform the design and build of a data archive/viewer for accessing a legacy EPR. Requirements also include the transfer of clinical safety knowledge and best practices to the project team. This will entail working closely with the team involved in planning and deploying this solution, as well as the project team for knowledge transfer and training.
Planning Information
Cardiff and Vale UHB require evidence of previous work completed similar to the scope set out. Please could you provide a list of details from previous contracts including timeframes, pricing etc. If you require any further information regarding this notice please contact the contract manager.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05aae3
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/063416-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72200000 - Software programming and consultancy services
72600000 - Computer support and consultancy services
Notice Value(s)
- Tender Value
- £300,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 8 Oct 20254 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 20 Oct 2025Expired
- Award Date
- Not specified
- Contract Period
- 23 Oct 2025 - 30 Mar 2026 1-6 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
- Contact Name
- Lowri Crossman
- Contact Email
- lowri.crossman@wales.nhs.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF14 4HH
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL22 Cardiff and Vale of Glamorgan
-
- Local Authority
- Cardiff
- Electoral Ward
- Heath
- Westminster Constituency
- Cardiff North
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/063416-2025
8th October 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05aae3-2025-10-08T16:04:40+01:00",
"date": "2025-10-08T16:04:40+01:00",
"ocid": "ocds-h6vhtk-05aae3",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PXWV-6492-CGMN",
"name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
"identifier": {
"scheme": "GB-PPON",
"id": "PXWV-6492-CGMN"
},
"address": {
"streetAddress": "Woodland House, Maes-y-coed rd",
"locality": "Cardiff",
"postalCode": "CF14 4HH",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL22"
},
"contactPoint": {
"name": "Lowri Crossman",
"email": "lowri.crossman@wales.nhs.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthorityCentralGovernment",
"description": "Public authority - central government"
},
{
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"id": "GB-WLS",
"description": "Welsh devolved regulations apply"
}
]
}
}
],
"buyer": {
"id": "GB-PPON-PXWV-6492-CGMN",
"name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "Cardiff and Vale UHB require evidence of previous work completed similar to the scope set out. Please could you provide a list of details from previous contracts including timeframes, pricing etc. If you require any further information regarding this notice please contact the contract manager.",
"dueDate": "2025-10-15T23:59:59+01:00",
"status": "scheduled"
}
],
"documents": [
{
"id": "063416-2025",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/063416-2025",
"datePublished": "2025-10-08T16:04:40+01:00",
"format": "text/html"
}
]
},
"tender": {
"id": "ocds-h6vhtk-05aae3",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Mental Health and Community Information System (MHCS) Programme",
"description": "1.Legacy Data Viewer The Mental Health and Community Information System (MHCS) Programme within CAV UHB Digital and Health Intelligence is seeking to commission a legacy data viewer solution for circa 176 clinical services within Mental Health, community Health and Therapies services ahead of the approaching end of contract with the current EPR supplier. Due to the volume of clinical information and the bespoke nature of structured data within the current EPR, migrating the entirety of this data to a new EPR is not viable. Legacy data will need to be stored in a 'Legacy Data Viewer' solution accessible to services in an in-context launch. This solution entails the need to commission a dedicated team to deliver planning and designing, developing and testing a legacy data viewer solution within the current 2025/26 financial year. 2. Business Analysis: Service Mapping & Transformation Readiness The Mental Health and Community Information System (MHCS) Programme within CAV UHB Digital and Health Intelligence is seeking to commission Business Analysis expertise to apply best practices in preparing service readiness for an upcoming digital transformation project, including effectively documenting the 'As Is' business process/patient journey of 176 clinical services through service mapping templates and transferring this this BA toolkit to the team. Outputs will include requirements specification for service readiness documentation, service mapping plan, a bespoke process map template to apply to all MHCS services and ensure BA standardisation with comprehensive information to capture workflows and processes and a system integration map to ensure the network of integrations between the EPR in use and other systems is suitably captured. 3. Clinical Safety The Mental Health and Community Information System (MHCS) Programme within CAV UHB Digital and Health Intelligence is seeking to commission clinical safety expertise to apply DCB0129 and DCB0160 clinical safety standards to assess and inform the design and build of a data archive/viewer for accessing a legacy EPR. Requirements also include the transfer of clinical safety knowledge and best practices to the project team. This will entail working closely with the team involved in planning and deploying this solution, as well as the project team for knowledge transfer and training.",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72200000",
"description": "Software programming and consultancy services"
},
{
"scheme": "CPV",
"id": "72600000",
"description": "Computer support and consultancy services"
}
],
"deliveryAddresses": [
{
"region": "UKL22",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 360000,
"amount": 300000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"lots": [
{
"id": "1",
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2025-10-24T00:00:00+01:00",
"endDate": "2026-03-30T23:59:59+01:00"
},
"status": "planning"
}
],
"communication": {
"futureNoticeDate": "2025-10-20T23:59:59+01:00"
},
"status": "planning"
},
"language": "en"
}