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ID 6152874 - PSNI - Managed Uniform Service

Police Service of Northern Ireland

This public procurement record has 5 releases in its history.

TenderUpdate

07 Sep 2026 at 10:24

UK4 - Tender Notice
TenderUpdate

03 Sep 2026 at 11:03

UK4 - Tender Notice
Tender

27 Aug 2026 at 16:29

UK4 - Tender Notice
PlanningUpdate

13 Oct 2025 at 09:14

UK2 - Preliminary Market Engagement Notice
Planning

09 Oct 2025 at 10:31

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police Service of Northern Ireland is procuring a comprehensive managed uniform service covering police uniforms, protective clothing, special workwear and related accessories. The supplier will manage the end-to-end solution, including sourcing garments, raw materials and components; planning and producing standard and made-to-measure items; quality checking; storage; stock management; picking, packing and delivery; logistics; handling existing stock; and collecting incorrect or rejected orders. The service also includes robust quality assurance and account management. Delivery is required across Northern Ireland, including to PSNI sites. The procurement combines the supply of goods with associated services, and is intended for an experienced organisation able to manage professionally controlled, socially responsible, ethical and environmentally sustainable supply chains.

The procurement has reached tender: the buyer invited offers through an open competitive flexible procedure under the Procurement Act 2023. Suppliers must submit an initial tender and Conditions of Participation response electronically; the authority may award on initial tenders or use dialogue before final tenders. Clarifications were due by 3pm on 22 September 2026, and tenders are due by 3pm on 7 October 2026. The estimated value is £10,000,000 excluding VAT (£12,000,000 including VAT). The contract is scheduled to run from 1 July 2027 to 30 June 2032, with optional extensions of three years and two years, giving a possible duration to 30 June 2037. Evaluation is based on price (30%) and quality, including product supply, uniform services, implementation, supply-chain continuity, contract management and social value (70%).

This opportunity suits a supplier with proven experience integrating and managing a complex uniform supply operation, rather than a business providing garments alone. Strong candidates will need dependable sourcing and manufacturing arrangements, including made-to-measure production, together with the capacity to hold substantial stock, absorb existing inventory and fulfil both scheduled and reactive orders. Relevant capability includes secure warehousing, inventory control, bulk transport, picking and packing, site delivery, reverse logistics and prompt handling of rejected items. The requirement also favours suppliers with robust quality assurance, business-continuity planning and a professional account-management structure. Ethical and environmentally sustainable supply chains, social value delivery and effective communication are important areas of competition. Small and medium-sized enterprises are identified as suitable to participate, provided they can demonstrate the required technical capability.

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Notice Information

Notice Title

ID 6152874 - PSNI - Managed Uniform Service

Notice Description

The Police Service of Northern Ireland (PSNI) seeks to appoint an experienced Supplier for the provision of a comprehensive Managed Uniform Service (MUS). The appointed Supplier must be capable of integrating and managing the PSNI end-to-end Uniform solution, underpinned by the consistent, uninterrupted supply of a wide range of diverse Uniform product through professionally controlled, socially responsible, ethical and environmentally sustainable supply chains. All aspects of the Supply Chain are included: 1. Sourcing of garments, raw materials, and ready-made parts where applicable, e.g. fastenings. 2. Planning and managing the production of standard and made-to-measure uniform items to agreed specifications. 3. Bulk transport of uniform items from manufacturing go to the supplier for quality checking and storage and then onto PSNI sites as and when required. 4. Secure storage of uniform to fulfil scheduled and reactive orders. 5. Picking and packing of uniform for delivery. 6. Management of stock levels to fulfil requirements. 7. Absorption of existing stock into stockholding. 8. Logistics. 9. Collection and return of incorrect/rejected orders. 10. Robust quality control and assurance. 11. Provision of a robust Account Management support structure

Lot Information

Lot 1

Renewal: The Contract will comprise of an initial period of 5 years with two optional extension periods. The first optional extension will comprise of 3 years, and second optional extension comprising of 2 years. The total Contract duration will be 10 years.

Planning Information

Any Suppliers wishing to participate in the Contracting Authority's Preliminary Market Engagement for this requirement, must complete the questionnaire available via eTendersNI under ID 6101124. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline date and time detailed above. Please note a supplier information day will be held on 24 October 2025 information on this is contained in the above mentioned document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ab4e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084236-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

35 - Security, fire-fighting, police and defence equipment

CPV Codes

18100000 - Occupational clothing, special workwear and accessories

35113400 - Protective and safety clothing

35811200 - Police uniforms

Notice Value(s)

Tender Value
£10,000,000 £10M-£100M
Lots Value
£10,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 months ago
Submission Deadline
7 Oct 2026Expired
Future Notice Date
26 Feb 2026Expired
Award Date
Not specified
Contract Period
1 Jul 2027 - 30 Jun 2032 Over 5 years
Recurrence
2036-09-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Police Service of Northern Ireland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT5 6LE
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Sandown
Westminster Constituency
Belfast East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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