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ID 6152874 - PSNI - Managed Uniform Service

Police Service of Northern Ireland

This public procurement record has 3 releases in its history.

Tender

27 Aug 2026 at 16:29

UK4 - Tender Notice
PlanningUpdate

13 Oct 2025 at 09:14

UK2 - Preliminary Market Engagement Notice
Planning

09 Oct 2025 at 10:31

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police Service of Northern Ireland is procuring a comprehensive managed uniform service covering police uniforms, protective and safety clothing, occupational clothing and related accessories. The requirement combines goods and supporting services. The supplier will manage the end-to-end uniform solution, including sourcing garments, raw materials and components; planning and producing standard and made-to-measure items; quality checking; secure storage; stock management; picking, packing and delivery; logistics; absorption of existing stock; and collection and return of incorrect or rejected orders. The service also requires robust quality assurance and account management. Delivery and service activity will take place across Northern Ireland, for PSNI sites and operational requirements. CPV classifications include 18100000, 35113400 and 35811200.

The process has reached tender: the buyer invited offers through an open competitive flexible procedure under the Procurement Act 2023. Initial tenders and Conditions of Participation responses are required, with possible dialogue before final tenders; the authority may award on initial tenders. Enquiries were due by 15 September 2026 at 3:00pm, and tenders by 23 September 2026 at 3:00pm. The award decision is due by 1 January 2027. The contract is planned from 1 July 2027 to 30 June 2032, with optional extensions taking the maximum end date to 30 June 2037. Its estimated value is £10,000,000 excluding VAT, or £12,000,000 including VAT, across one lot. Evaluation is 70% quality and 30% price, with quality covering implementation, supply, uniform services, continuity, management and social value.

This opportunity suits an experienced uniform or workwear provider able to integrate manufacturing, sourcing, warehousing, fulfilment and logistics under one managed service. Strong candidates will need capacity to supply diverse uniform ranges consistently, produce standard and made-to-measure garments to specification, maintain secure stockholding and respond to both scheduled and reactive orders. Relevant capability includes supply-chain oversight, ethical and environmentally sustainable sourcing, business-continuity planning, quality control and assurance, and reliable delivery to multiple PSNI sites. The requirement also favours suppliers with established account-management and communication arrangements, together with the resources to absorb existing stock and manage returns. Small and medium-sized enterprises are identified as suitable to participate, although bidders must meet the technical conditions set out for the tender.

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Notice Information

Notice Title

ID 6152874 - PSNI - Managed Uniform Service

Notice Description

The Police Service of Northern Ireland (PSNI) seeks to appoint an experienced Supplier for the provision of a comprehensive Managed Uniform Service (MUS). The appointed Supplier must be capable of integrating and managing the PSNI end-to-end Uniform solution, underpinned by the consistent, uninterrupted supply of a wide range of diverse Uniform product through professionally controlled, socially responsible, ethical and environmentally sustainable supply chains. All aspects of the Supply Chain are included: 1. Sourcing of garments, raw materials, and ready-made parts where applicable, e.g. fastenings. 2. Planning and managing the production of standard and made-to-measure uniform items to agreed specifications. 3. Bulk transport of uniform items from manufacturing go to the supplier for quality checking and storage and then onto PSNI sites as and when required. 4. Secure storage of uniform to fulfil scheduled and reactive orders. 5. Picking and packing of uniform for delivery. 6. Management of stock levels to fulfil requirements. 7. Absorption of existing stock into stockholding. 8. Logistics. 9. Collection and return of incorrect/rejected orders. 10. Robust quality control and assurance. 11. Provision of a robust Account Management support structure

Lot Information

Lot 1

Renewal: The Contract will comprise of an initial period of 5 years with two optional extension periods. The first optional extension will comprise of 3 years, and second optional extension comprising of 2 years. The total Contract duration will be 10 years.

Planning Information

Any Suppliers wishing to participate in the Contracting Authority's Preliminary Market Engagement for this requirement, must complete the questionnaire available via eTendersNI under ID 6101124. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline date and time detailed above. Please note a supplier information day will be held on 24 October 2025 information on this is contained in the above mentioned document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ab4e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081935-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

35 - Security, fire-fighting, police and defence equipment

CPV Codes

18100000 - Occupational clothing, special workwear and accessories

35113400 - Protective and safety clothing

35811200 - Police uniforms

Notice Value(s)

Tender Value
£10,000,000 £10M-£100M
Lots Value
£10,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Aug 20265 days ago
Submission Deadline
23 Sep 20263 weeks to go
Future Notice Date
26 Feb 2026Expired
Award Date
Not specified
Contract Period
1 Jul 2027 - 30 Jun 2032 Over 5 years
Recurrence
2036-09-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Police Service of Northern Ireland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT5 6LE
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Sandown
Westminster Constituency
Belfast East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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