Planning

AI Policy Tool

CITY OF YORK COUNCIL

This public procurement record has 1 release in its history.

Planning

10 Oct 2025 at 17:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The City of York Council is in the planning stage of procuring an AI Policy Tool specifically designed for its Children's Services department. With the aim of sourcing cutting-edge technology, this tender seeks market input from potential suppliers who have the capability to support the Social Work Team in enhancing policy management and compliance. The procurement process is currently in the planning phase, with a deadline for market engagement responses set for 17 October 2025. This initiative falls under the "Software package and information systems" category and is expected to serve the UK region of UKE21.

This procurement presents an appealing opportunity for businesses specialising in AI solutions and software development, particularly those aiming to support public sector operations. Companies with a focus on creating office and computing machinery, as well as information systems, are well-suited to engage in this opportunity. Additionally, the contract is open to SMEs, providing a platform for smaller enterprises to compete and expand their presence in the public sector market. With a contract period starting in December 2025, interested suppliers should position themselves to enhance the City of York Council’s operational capabilities through innovative technological solutions.

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Notice Information

Notice Title

AI Policy Tool

Notice Description

The City of York Council (CYC) is seeking market information from suppliers who can provide an AI Policy Assistant to support our Children's Services. We are exploring the market to identify potential suppliers. The Policy Assistant will be tailored specifically for the Children's Social Work Team. It will assist the team, in navigating the complexities of our of policies and procedures, ensuring compliance, consistency, and quality in their practice. The engine will streamline policy management, enhance communication, and provide on-demand access to essential guidance, ultimately empowering the team.

Planning Information

RFI via Yortender https://yortender.eu-supply.com May be followed by subsequent engagement. If you are unable to respond or entirely miss the engagement period. Please do not hesitate to contact CYC's Procurement team for further information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ad46
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064393-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
17 Oct 2025Expired
Award Date
Not specified
Contract Period
12 Dec 2025 - 28 Feb 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF YORK COUNCIL
Contact Name
Not specified
Contact Email
procurement@york.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
YORK
Postcode
YO1 6GA
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE21 York
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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