Planning

Request for Information - Information Disclosure Management System Build

THE POLICE AND CRIME COMMISSIONER FOR SURREY

This public procurement record has 1 release in its history.

Planning

14 Oct 2025 at 10:31

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process, currently in the planning stage, is managed by the Police and Crime Commissioner for Surrey and aims to develop an Information Disclosure Management System focusing on the processing of DBS checks. The authority, classified under sub-central government, is seeking information from vendors for the potential design and development of a software system pertinent to this initiative. The procurement title is "Request for Information - Information Disclosure Management System Build", and it falls under the category of software packages and information systems. Key dates include the market engagement notice published on 14th October 2025, with the engagement milestone set for 5th November 2025. The project is anticipated to cover various regions across the United Kingdom, including UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, and UKK, with a contract period expected from April 2026 to March 2030, with the possibility of renewal.

This tender presents a significant opportunity for businesses specialising in software development, particularly those with expertise in creating management systems for information processing. Companies that can offer innovative solutions to streamline DBS check processes would be well-suited to compete. Involvement in this project allows businesses to amplify their portfolio within the public sector and foster long-term relationships with governmental entities. Given the broad geographic scope and substantial contract period, enterprises aiming for growth and expansion across the UK public sector would find this an attractive opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Request for Information - Information Disclosure Management System Build

Notice Description

Surrey Police and Sussex Police are inviting vendors to provide information on the potential for a system to be designed and developed to manage the processing of DBS checks.

Planning Information

All infromation regarding this RfI can be accessed through the Authority's e-tendering portal https://sell2.in-tend.co.uk/blpd/home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05cc18
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/065102-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
5 Jan 2026Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR SURREY
Additional Buyers

THE POLICE & CRIME COMMISSIONER FOR SUSSEX

Contact Name
Jenna Spink
Contact Email
jointprocurementservice@surrey.police.uk
Contact Phone
Not specified

Buyer Location

Locality
GUILDFORD
Postcode
GU3 1YJ
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Lewes
Electoral Ward
Lewes Bridge
Westminster Constituency
Lewes

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05cc18-2025-10-14T11:31:13+01:00",
    "date": "2025-10-14T11:31:13+01:00",
    "ocid": "ocds-h6vhtk-05cc18",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PTBH-8315-RNZP",
            "name": "The Police and Crime Commissioner for Surrey",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTBH-8315-RNZP"
            },
            "address": {
                "streetAddress": "PO Box 412",
                "locality": "Guildford",
                "postalCode": "GU3 1YJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ25"
            },
            "contactPoint": {
                "name": "Jenna Spink",
                "email": "JointProcurementService@Surrey.Police.UK"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://sell2.in-tend.co.uk/blpd/home",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PPLN-2959-YWYQ",
            "name": "The Police & Crime Commissioner for Sussex",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPLN-2959-YWYQ"
            },
            "address": {
                "streetAddress": "Sackville House, Brooks Close",
                "locality": "Lewes",
                "postalCode": "BN7 2FZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ22"
            },
            "contactPoint": {
                "email": "JointProcurementService@Surrey.Police.UK"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://sell2.in-tend.co.uk/blpd/home",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTBH-8315-RNZP",
        "name": "The Police and Crime Commissioner for Surrey"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "All infromation regarding this RfI can be accessed through the Authority's e-tendering portal https://sell2.in-tend.co.uk/blpd/home",
                "dueDate": "2025-11-05T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "065102-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/065102-2025",
                "datePublished": "2025-10-14T11:31:13+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "JPS1471-",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Request for Information - Information Disclosure Management System Build",
        "description": "Surrey Police and Sussex Police are inviting vendors to provide information on the potential for a system to be designed and developed to manage the processing of DBS checks.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKD",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-04-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-05T23:59:59Z"
        },
        "status": "planning"
    },
    "language": "en"
}