IT Managed Services 2025 - 2028

{
    "tag": [
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    "id": "ocds-h6vhtk-05cc1e-2025-10-14T11:44:15+01:00",
    "date": "2025-10-14T11:44:15+01:00",
    "ocid": "ocds-h6vhtk-05cc1e",
    "description": "Please ensure that you comprehensively read and understand all the IIT and associated documents as failure to complete these correctly and as requested may result in you being removed from the tender process. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=813026. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: See the attached ITT (SC Ref:813026)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-05cc1e",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "IT Managed Services 2025 - 2028",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50312600",
            "description": "Maintenance and repair of information technology equipment"
        },
        "mainProcurementCategory": "services",
        "description": "IT Managed Services Support",
        "lots": [
            {
                "id": "1",
                "description": "Berwickshire Housing is seeking a collaborative, experienced IT managed service and support provider to work with us for the period of the contract. Additional information: See ITT",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70%"
                        },
                        {
                            "name": "Cost of Service",
                            "type": "cost",
                            "description": "30%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for a further 2 x 12 month extensions to the contract to a maximum of 5 years. The extension of the contract will be entirely at the discretion of BHA. The contract is subject to re-appointment annually following the initial period."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
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                    {
                        "scheme": "CPV",
                        "id": "50312600",
                        "description": "Maintenance and repair of information technology equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72222300",
                        "description": "Information technology services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50312620",
                        "description": "Repair of information technology equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50312610",
                        "description": "Maintenance of information technology equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM91"
                    }
                ],
                "deliveryLocation": {
                    "description": "Duns, Berwickshire"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "All as outlined in the attached ITT and associated documents",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "All as outlined in the attached ITT and associated documents"
                }
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        },
        "documents": [
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                "id": "economic",
                "documentType": "economicSelectionCriteria"
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        ],
        "contractTerms": {
            "performanceTerms": "KPIs as per the ITT",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-11-14T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2025-11-14T12:00:00Z"
        },
        "bidOpening": {
            "date": "2025-11-14T12:00:00Z",
            "address": {
                "streetAddress": "Duns, Berwickshire"
            }
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "At the end of the contract period"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-4865",
            "name": "Berwickshire Housing Association Ltd",
            "identifier": {
                "legalName": "Berwickshire Housing Association Ltd"
            },
            "address": {
                "streetAddress": "55 Newtown Street, Duns",
                "locality": "Berwickshire",
                "region": "UKM91",
                "postalCode": "TD11 3AU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1361884000",
                "email": "info@bhagroup.co.uk",
                "faxNumber": "+44 1361883404",
                "url": "http://www.publiccontractsscotland.gov.uk"
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            "details": {
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                "buyerProfile": "http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15982",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-9336",
            "name": "Dumfries Sheriff Court",
            "identifier": {
                "legalName": "Dumfries Sheriff Court"
            },
            "address": {
                "locality": "Dumfries",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "http://www.bhagroup.org.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-4865",
        "name": "Berwickshire Housing Association Ltd"
    },
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    "language": "en"
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