Award

Records Scanning for EDRMS programme

PORTMOUTH HOSPITALS UNIVERSITY NHS TRUST

This public procurement record has 1 release in its history.

Award

14 Oct 2025 at 11:20

Award Notice
Summary of the contracting process

The procurement process for "Records Scanning for EDRMS programme" was initiated by the Portsmouth Hospitals University NHS Trust, focusing on scanning services within the healthcare sector. This contract involved collecting, scanning, and disposing of medical records, with the procurement stage complete as of 14th October 2025. The main procurement category is services under CPV 79999100. While the initial lot was cancelled, an award was directly made to Hugh Symons Information Management Ltd without prior competition, via the ESPO Document Management Solutions framework. Located in the UK South East (UKJ31 and UKJ34), the contract was signed on 1st September 2025 for a value of £5,585,843.

This tender presents significant business opportunities, especially for companies with expertise in secure document management, scanning services, and data handling within the public health industry. The direct award process used indicates possibilities for businesses already positioned within strategic frameworks like ESPO. Large-scale enterprises familiar with the intricacies of NHS procurement processes are well-suited to leverage such contracts, providing top-tier solutions in medical record management and disposal services.

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Notice Information

Notice Title

Records Scanning for EDRMS programme

Notice Description

Scanning services including collection of medical records, scanning and disposal.

Lot Information

Lot 1

Scanning services including collection of medical records, scanning and disposal for a core term of 3 years plus two 12-month optional extension periods.

Options: Two optional extensions periods of 12-months.

Procurement Information

This is a direct award call-off through the ESPO Document Management Solutions framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05cc33
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/065137-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79999100 - Scanning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£5,585,843 £1M-£10M

Notice Dates

Publication Date
14 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Aug 20255 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTMOUTH HOSPITALS UNIVERSITY NHS TRUST
Contact Name
Rupert Hatch
Contact Email
rupert.hatch1@nhs.net
Contact Phone
Not specified

Buyer Location

Locality
COSHAM
Postcode
PO6 3LY
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ31 Portsmouth, TLJ34 Isle of Wight
Local Authority
Portsmouth
Electoral Ward
Cosham
Westminster Constituency
Portsmouth North

Supplier Information

Number of Suppliers
1
Supplier Name

HUGH SYMONS INFORMATION MANAGEMENT

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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