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Provision of Off Site Storage and Records Management

Department of Finance

This public procurement record has 3 releases in its history.

Award

17 Dec 2025 at 10:33

UK7 - Contract Details Notice
Award

05 Dec 2025 at 10:04

UK6 - Contract Award Notice
Tender

17 Oct 2025 at 08:27

UK4 - Tender Notice
Summary of the contracting process

The Department of Finance in Northern Ireland is overseeing the procurement for the provision of "Off Site Storage and Records Management" services, utilising an open procedure method. This contract, with a legal basis tied to the UK Procurement Act 2023/54, has concluded its award stage as of 17th December 2025. It encompasses multiple lots, with services intended for various governmental bodies, including the Department for the Economy, Belfast Met, and Translink, across regions in the United Kingdom such as Belfast and Craigavon. Key dates are set for commencement, with Lot 1 starting on 1st February 2026, Lot 2 on 1st April 2026, and Lot 3 on 1st November 2026. Each lot carries a distinct contract period with an option for two-year extensions, reaching a maximum duration until 2036. The procuring entity, CPD - Supplies & Services Division, acts as a central procurement function, ensuring adherence to Northern Irish devolved regulations.

This tender offers significant opportunities for growth for businesses specialising in storage and retrieval services. The awarded contract to OASIS Group NI Ltd highlights the potential for large-scale providers in the storage and records management industry to engage in long-term service agreements. Companies capable of delivering comprehensive cargo handling and storage solutions, especially those familiar with public service mandates, stand to benefit from steady demand across the various government departments affiliated with the contract. With the requirement also specifying adherence to high-quality and cost-efficient service criteria, firms that can guarantee reliability and scalability while meeting stringent industry standards are well-suited to pursue such tenders, leveraging them for substantial sector expansion within the public sector.

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Notice Information

Notice Title

Provision of Off Site Storage and Records Management

Notice Description

Provision of Off Site Storage and Records Management - The Contract will be split into three Lots and each awarded to the highest ranked Supplier on that Lot. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 1: includes, * Department for the Economy, * Belfast Met * Department for Infrastructure, * The Executive Office, Department of Health, * Northern Ireland Water, * Translink and * Department of Agriculture Environment and Rural Affairs. This Lot has a requirement date of 1st February 2026. Lot 2: includes, * Department for Communities and the * Department of Education * Education Authority This Lot has a requirement start date of 1st April 2026 and, Lot 3: includes, * Department of Finance This Lot has a requirement start date of 1st November 2026 The buyer reserves the right to amend the contract end dates to facilitate any slippage in the procurement timetable

Lot Information

Lot 1

Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract. Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 1: includes Department for the Economy, Belfast Metropolitan College, Department for Infrastructure, The Executive Office, Department of Health, Northern Ireland Water, Translink and Department of Agriculture Environment and Rural Affairs. This Lot has a requirement start date of 1st February 2026.

Options: The initial contract period for all Lots will be 6 years with two further option periods of 2 years each.

Renewal: 2 Periods of 24 Months

Lot 2

Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract. Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 2: includes Department for Communities and the Department of Education and Education Authority. This Lot has a requirement start date of 1st April 2026.

Options: The initial contract period for all Lots will be 6 years with two further option periods of 2 years each.

Renewal: 2 Periods of 24 Months

Lot 3

Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract. Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 3: Department of Finance This Lot has a requirement date of 1st November 2026.

Options: The initial contract period for all Lots will be 6 years with two further option periods of 2 years each.

Renewal: 2 Periods of 24 Months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ce6e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083667-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63100000 - Cargo handling and storage services

63120000 - Storage and warehousing services

63121000 - Storage and retrieval services

Notice Value(s)

Tender Value
£16,000,000 £10M-£100M
Lots Value
£16,000,000 £10M-£100M
Awards Value
£16,000,000 £10M-£100M
Contracts Value
£16,000,000 £10M-£100M

Notice Dates

Publication Date
17 Dec 20258 months ago
Submission Deadline
18 Nov 2025Expired
Future Notice Date
Not specified
Award Date
4 Dec 20258 months ago
Contract Period
1 Nov 2026 - 31 Oct 2032 Over 5 years
Recurrence
2025-12-18

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department of Finance
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT3 9HB
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

OASIS Group NI Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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