Notice Information
Notice Title
Provision of Off Site Storage and Records Management
Notice Description
Provision of Off Site Storage and Records Management - The Contract will be split into three Lots and each awarded to the highest ranked Supplier on that Lot. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 1: includes, * Department for the Economy, * Belfast Met * Department for Infrastructure, * The Executive Office, Department of Health, * Northern Ireland Water, * Translink and * Department of Agriculture Environment and Rural Affairs. This Lot has a requirement date of 1st February 2026. Lot 2: includes, * Department for Communities and the * Department of Education * Education Authority This Lot has a requirement start date of 1st April 2026 and, Lot 3: includes, * Department of Finance This Lot has a requirement start date of 1st November 2026 The buyer reserves the right to amend the contract end dates to facilitate any slippage in the procurement timetable
Lot Information
Lot 1
Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract. Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 1: includes Department for the Economy, Belfast Metropolitan College, Department for Infrastructure, The Executive Office, Department of Health, Northern Ireland Water, Translink and Department of Agriculture Environment and Rural Affairs. This Lot has a requirement start date of 1st February 2026.
Options: The initial contract period for all Lots will be 6 years with two further option periods of 2 years each.
Renewal: 2 Periods of 24 Months
Lot 2Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract. Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 2: includes Department for Communities and the Department of Education and Education Authority. This Lot has a requirement start date of 1st April 2026.
Options: The initial contract period for all Lots will be 6 years with two further option periods of 2 years each.
Renewal: 2 Periods of 24 Months
Lot 3Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract. Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 3: Department of Finance This Lot has a requirement date of 1st November 2026.
Options: The initial contract period for all Lots will be 6 years with two further option periods of 2 years each.
Renewal: 2 Periods of 24 Months
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05ce6e
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/083667-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
63 - Supporting and auxiliary transport services; travel agencies services
-
- CPV Codes
63100000 - Cargo handling and storage services
63120000 - Storage and warehousing services
63121000 - Storage and retrieval services
Notice Value(s)
- Tender Value
- £16,000,000 £10M-£100M
- Lots Value
- £16,000,000 £10M-£100M
- Awards Value
- £16,000,000 £10M-£100M
- Contracts Value
- £16,000,000 £10M-£100M
Notice Dates
- Publication Date
- 17 Dec 20252 months ago
- Submission Deadline
- 18 Nov 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 4 Dec 20252 months ago
- Contract Period
- 1 Nov 2026 - 31 Oct 2032 Over 5 years
- Recurrence
- 2025-12-18
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DEPARTMENT OF FINANCE
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- ssdadmin.cpd@finance-ni.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BELFAST
- Postcode
- BT3 9HB
- Post Town
- Northern Ireland
- Country
- Northern Ireland
-
- Major Region (ITL 1)
- TLN Northern Ireland
- Basic Region (ITL 2)
- TLN0 Northern Ireland
- Small Region (ITL 3)
- TLN06 Belfast
- Delivery Location
- TLN Northern Ireland
-
- Local Authority
- Belfast
- Electoral Ward
- Sydenham
- Westminster Constituency
- Belfast East
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/083667-2025
17th December 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/080004-2025
5th December 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/066105-2025
17th October 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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