Planning

Shaped For Me Provider Collaborative Clinical System

OXFORD HEALTH NHS FOUNDATION TRUST

This public procurement record has 2 releases in its history.

PlanningUpdate

20 Oct 2025 at 16:12

UK2 - Preliminary Market Engagement Notice
Planning

20 Oct 2025 at 16:07

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Oxford Health NHS Foundation Trust is in the planning phase for the procurement of a new clinical information system for the "Shaped For Me" Provider Collaborative in the Thames Valley and Wessex regions. This initiative falls under the industry category of IT services, specifically focusing on consulting, software development, internet, and support for medical software. The procurement process involves preliminary market engagement (PME) to explore innovative solutions, with the goal of replacing the current system by March 2026. A workshop is open for feedback on the current requirements documentation, concluding by 7th November 2025. The total value for this procurement is approximately £400,000, with the contract expected to run from March 2026 to February 2031, and potential renewals extending until 2033. This planning milestone targets engaging suppliers who can offer technologically advanced solutions within the mental health care domain, encouraging collaboration across the government and private sectors.

This procurement presents substantial prospects for businesses specialising in clinical information systems, particularly those capable of supporting the integration of mental health services across multiple care systems. Companies experienced in developing versatile IT solutions that cater to healthcare interoperability and enhancement of patient pathways stand to benefit significantly. SMEs are encouraged to participate, as the procurement is designed to be inclusive, enabling them to bring forward state-of-the-art technologies and innovative approaches that align with the strategic goals of the Provider Collaborative. Successful bidders will contribute to improved service delivery for a wide-reaching population of approximately 5.5 million, further establishing their market presence within the UK health sector.

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Notice Information

Notice Title

Shaped For Me Provider Collaborative Clinical System

Notice Description

Oxford Health NHS Foundation Trust ("OHFT", "the Trust") wishes to undertake Preliminary Market Engagement ("PME") for a patient flow clinical information system. This system shall be used in the "Shaped for Me" Thames Valley and Wessex Adult Secure Provider Collaborative ("the Provider Collaborative") - https://tvwadultsecurepc.nhs.uk/. A Provider Collaborative is a collaboration of public, private, and voluntary sector organisations that aim to deliver unified care across one or more Integrated Care Systems (ICS) irrespective of organisational boundaries. ICSs operate at "system" level, while Provider Collaboratives are a way of organising providers at "place" or "neighbourhood" level to actually deliver services. Their purpose is to: - **Coordinate care at scale** - working across multiple trusts to reduce unwarranted variation in services and outcomes. - **Share resources and expertise** - for example, specialist clinical staff, digital systems, or estates. - **Deliver efficiency and value** - by pooling procurement, back-office functions, or clinical services. - **Improve patient pathways** - so that patients experience more consistent, timely, and equitable care. Provider collaboratives can be subdivided as follows. For the avoidance of doubt, this process is for a Mental Health Provider Collaborative: - **Acute provider collaboratives** - usually groups of hospitals working together (e.g. elective hubs, cancer pathways). - **Mental health provider collaboratives** - often formed first, managing specialised commissioning budgets (e.g. for CAMHS Tier 4 beds, forensic services). - **Community and ambulance collaboratives** - less common but emerging, focusing on joined-up out-of-hospital care and urgent response. Provider Collaboratives can meet their goals through the following activities: - Run managed clinical networks across their member trusts. - Agree joint governance and shared leadership (boards, committees). - Take on delegated budgets from NHS England/ICSs to manage specialised services. - Lead on service transformation programmes, e.g. reducing waiting lists, setting up shared digital records, or improving discharge processes. The Shaped for Me Provider Collaborative is a partnership of seven mental health service providers (NHS Trusts and independent sector providers) working across five Integrated Care Systems, with a total population of around 5.5 million people. It delivers low and medium adult secure mental health services, including: - Low and medium secure care for adult patients with forensic mental health needs. - Low and medium secure care for adult patients with forensic mental health needs and Learning Disability and/or Autistic Spectrum Condition. - Forensic Community Mental Health services. The Trust is the Lead Provider in the Provider Collaborative. It is contractually obliged to procure, manage and maintain a suitable digital clinical system to all providers within the collaborative. The Trust entered into a contract with for its incumbent solution on the 13th October 2021 to provide a patient flow solution that could be further configured to meet the Trust's needs. This was deployed in the Provider Collaborative's Forensic services but not in Adult Eating Disorders ("AED") or Child and Adolescent Mental Health Services ("CAMHS"). The solution has been classified as end-of-life in October 2026 on the expiry of the current contract. The Trust must procure and deploy a new solution (transition for Forensics and new implementation in AED and CAMHS) to replace the incumbent solution.

Planning Information

There is no Provider Collaborative specific solution in the market that the Trust is aware of. The Trust needs to undertake this PME to identify how different solutions could meet its required outcomes. This PME process will help to inform the Trust about the current state of the market, available systems and solutions, and investigate procurement options. The Trust wishes to collaborate with a range of suppliers specifically the review its requirements documentation and offer suppliers the opportunity to feedback and comment on our documentation to date. At this stage, the Trust is not looking to enter straight into a procurement process. The main aim of this PME is to understand the technical options available to meet its strategic needs. Further PME processes may be required, and a procurement will take place in due course. The Trust wishes to receive responses from the marketplace about its capabilities and expertise. It is particularly interested in understanding both the: - "State of the Art" - the market's current skills and available technologies; and, - "Art of the Possible" - how skills and technologies can be applied to achieve the Trust's required outcomes. At present, there are not plans for demonstrations or face-to-face meetings; however the Trust reserves the right to undertake additional rounds of PME which may include such activities. Interested parties can access all relevant documents via the Atamis system at: https://atamis-1928.my.site.com/s/Welcome

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d02b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/066875-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48180000 - Medical software package

48814400 - Clinical information system

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20256 months ago
Submission Deadline
Not specified
Future Notice Date
12 Jan 2026Expired
Award Date
Not specified
Contract Period
2 Mar 2026 - 28 Feb 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORD HEALTH NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX4 4XN
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Oxford
Electoral Ward
Littlemore
Westminster Constituency
Oxford East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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