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Retained Availability Management System and OnCall Payment

Cambridgeshire and Peterborough Fire Authority

This public procurement record has 3 releases in its history.

Award

25 Nov 2025 at 10:59

UK7 - Contract Details Notice
Award

21 Oct 2025 at 15:39

UK6 - Contract Award Notice
Award

21 Oct 2025 at 15:30

UK5 - Transparency Notice
Summary of the contracting process

The procurement process initiated by Cambridgeshire and Peterborough Fire Authority involved the award of a contract for a 'Retained Availability Management System and OnCall Payment.' This falls under the 'services' industry category, focusing on industry-specific software packages and IT services. The process was a direct award given the pre-established working relationship with Gartan Technologies, an SME based in Ireland. The procurement stage has reached the 'Award' phase, with the contract details confirmed on 25th November 2025. The contract period extends from 1st January 2026 to 31st May 2029, with a gross value of £346,461.60.

This tender offers significant business growth opportunities for companies specialising in software development and cloud solutions, especially those dealing with public authority services. SMEs that can integrate interdependent systems, such as mobilising and payroll systems for fire and rescue services, would be well-suited to compete in such tenders. The transition to a cloud-based solution invites IT service providers capable of offering seamless system migrations as well.

How relevant is this notice?

Notice Information

Notice Title

Retained Availability Management System and OnCall Payment

Notice Description

The new contract will include Availability, Roster & Payroll modules. During the life of the contract it will be migrated to Cloud Hosting.

Procurement Information

Additional or repeat goods, services or works - extension or partial replacement CFRS has been working with Gartan Technologies Limited for a number of years for the provision of Rostering and Availability and these modules are fully embedded into the other Authority interdependent systems for example Mobilising System. CFRS now intends to include as an additional module a payroll system designed specifically for fire and rescue services as this will directly link to the Availability module and pull all relevant information. At this point a new contract will commence for 44 months and will move the current hosted system to a Cloud based solution.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d0e1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076766-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48100000 - Industry specific software package

48600000 - Database and operating software package

48800000 - Information systems and servers

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£288,718 £100K-£500K
Contracts Value
£288,718 £100K-£500K

Notice Dates

Publication Date
25 Nov 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Oct 202510 months ago
Contract Period
1 Jan 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cambridgeshire and Peterborough Fire Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUNTINGDON, UNITED KINGDOM
Postcode
PE29 2NA
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Huntingdonshire
Electoral Ward
Brampton
Westminster Constituency
Huntingdon

Supplier Information

Number of Suppliers
1
Supplier Name

Gartan Technologies

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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