Notice Information
Notice Title
Retained Availability Management System and OnCall Payment
Notice Description
The new contract will include Availability, Roster & Payroll modules. During the life of the contract it will be migrated to Cloud Hosting.
Procurement Information
Additional or repeat goods, services or works - extension or partial replacement CFRS has been working with Gartan Technologies Limited for a number of years for the provision of Rostering and Availability and these modules are fully embedded into the other Authority interdependent systems for example Mobilising System. CFRS now intends to include as an additional module a payroll system designed specifically for fire and rescue services as this will directly link to the Availability module and pull all relevant information. At this point a new contract will commence for 44 months and will move the current hosted system to a Cloud based solution.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05d0e1
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/076766-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48100000 - Industry specific software package
48600000 - Database and operating software package
48800000 - Information systems and servers
72222300 - Information technology services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £288,718 £100K-£500K
- Contracts Value
- £288,718 £100K-£500K
Notice Dates
- Publication Date
- 25 Nov 20252 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 19 Oct 20254 months ago
- Contract Period
- 1 Jan 2026 - 31 May 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CAMBRIDGESHIRE AND PETERBOROUGH FIRE AUTHORITY
- Contact Name
- Not specified
- Contact Email
- procurement@cambsfire.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- HUNTINGDON, UNITED KINGDOM
- Postcode
- PE29 2NA
- Post Town
- Peterborough
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH4 Cambridgeshire and Peterborough
- Small Region (ITL 3)
- TLH42 Cambridgeshire CC
- Delivery Location
- Not specified
-
- Local Authority
- Huntingdonshire
- Electoral Ward
- Brampton
- Westminster Constituency
- Huntingdon
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/076766-2025
25th November 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/067180-2025
21st October 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/067170-2025
21st October 2025 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05d0e1-2025-11-25T10:59:08Z",
"date": "2025-11-25T10:59:08Z",
"ocid": "ocds-h6vhtk-05d0e1",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PGGB-6726-GMBJ",
"name": "Cambridgeshire and Peterborough Fire Authority",
"identifier": {
"scheme": "GB-PPON",
"id": "PGGB-6726-GMBJ"
},
"address": {
"streetAddress": "Hinchingbrooke Cottage",
"locality": "Huntingdon, United Kingdom",
"postalCode": "PE29 2NA",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKH12"
},
"contactPoint": {
"email": "procurement@cambsfire.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.cambsfire.gov.uk/",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-PPON-PPRN-1126-ZPCN",
"name": "Gartan Technologies",
"identifier": {
"scheme": "GB-PPON",
"id": "PPRN-1126-ZPCN"
},
"address": {
"streetAddress": "Enterprise Fund Business Centre",
"locality": "Letterkenny",
"postalCode": "F92 PT73",
"country": "IE",
"countryName": "Ireland",
"region": "IE"
},
"contactPoint": {
"email": "tom.foden@totalmobile.co.uk"
},
"roles": [
"supplier"
],
"details": {
"url": "https://www.totalmobile.com/",
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PGGB-6726-GMBJ",
"name": "Cambridgeshire and Peterborough Fire Authority"
},
"tender": {
"id": "ocds-h6vhtk-05d0e1",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Retained Availability Management System and OnCall Payment",
"description": "The new contract will include Availability, Roster & Payroll modules. During the life of the contract it will be migrated to Cloud Hosting.",
"status": "complete",
"procurementMethod": "direct",
"procurementMethodDetails": "Direct award",
"procurementMethodRationale": "Additional or repeat goods, services or works - extension or partial replacement CFRS has been working with Gartan Technologies Limited for a number of years for the provision of Rostering and Availability and these modules are fully embedded into the other Authority interdependent systems for example Mobilising System. CFRS now intends to include as an additional module a payroll system designed specifically for fire and rescue services as this will directly link to the Availability module and pull all relevant information. At this point a new contract will commence for 44 months and will move the current hosted system to a Cloud based solution.",
"lots": [
{
"id": "1",
"status": "complete",
"suitability": {
"sme": true
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
}
],
"procurementMethodRationaleClassifications": [
{
"id": "additionalRepeatExtensionPartialReplacement"
}
]
},
"awards": [
{
"id": "1",
"status": "active",
"value": {
"amountGross": 346461.6,
"amount": 288718,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-PPON-PPRN-1126-ZPCN",
"name": "Gartan Technologies"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48100000",
"description": "Industry specific software package"
},
{
"scheme": "CPV",
"id": "48600000",
"description": "Database and operating software package"
},
{
"scheme": "CPV",
"id": "48800000",
"description": "Information systems and servers"
},
{
"scheme": "CPV",
"id": "72222300",
"description": "Information technology services"
}
],
"relatedLot": "1",
"deliveryAddresses": [
{
"region": "IE",
"country": "IE",
"countryName": "Ireland"
}
]
}
],
"contractPeriod": {
"startDate": "2026-01-01T00:00:00Z",
"endDate": "2029-05-31T23:59:59+01:00"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "067170-2025",
"documentType": "awardNotice",
"noticeType": "UK5",
"description": "Transparency notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/067170-2025",
"datePublished": "2025-10-21T15:30:51+01:00",
"format": "text/html"
},
{
"id": "067180-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/067180-2025",
"datePublished": "2025-10-21T15:39:21+01:00",
"format": "text/html"
}
],
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-10-31T23:59:59Z",
"status": "scheduled"
}
],
"date": "2025-10-20T00:00:00+01:00",
"standstillPeriod": {
"endDate": "2025-10-30T23:59:59+00:00"
}
}
],
"language": "en",
"contracts": [
{
"id": "1",
"awardID": "1",
"status": "active",
"period": {
"startDate": "2026-01-01T00:00:00Z",
"endDate": "2029-05-31T23:59:59+01:00"
},
"value": {
"amountGross": 346461.6,
"amount": 288718,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2025-10-31T00:00:00Z",
"noAgreedMetricsRationale": ".",
"documents": [
{
"id": "076766-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/076766-2025",
"datePublished": "2025-11-25T10:59:08Z",
"format": "text/html"
}
]
}
]
}