Tender

Term Service Contract for the Installation, Maintenance, Periodic Inspection and Testing of Security Systems

EAST RIDING OF YORKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Tender

23 Oct 2025 at 14:00

UK4 - Tender Notice
Summary of the contracting process

The East Riding of Yorkshire Council is currently in the Tender stage for a Term Service Contract focused on the installation, maintenance, periodic inspection, and testing of security systems across its various operational properties within the East Riding of Yorkshire. The procurement is classified under the services category, particularly focusing on security equipment maintenance and systems such as intruder alarms and access control. This open procedure, with a gross value of £1,764,000, has key deadlines, including the end of the tender period on 27th November 2025 and the final submissions for enquiries by 21st November 2025. The contract is set to commence on 1st April 2026 and has a potential duration until 31st March 2032, subject to renewals.

This tender provides substantial growth opportunities for businesses specialising in security system services, particularly SMEs and VCSEs, due to the open procurement method and its inclusion under the General Procurement Agreement (GPA). The contract, which spans a strategic time frame, allows firms to create long-term service relationships with a large municipal buyer. Businesses adept in technical and economic execution as outlined in the tender documents stand a strong chance to thrive, given the 70% emphasis on pricing and 30% on quality in the award criteria, offering the chance for firms to differentiate themselves through competitive pricing and superior quality standards.

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Notice Information

Notice Title

Term Service Contract for the Installation, Maintenance, Periodic Inspection and Testing of Security Systems

Notice Description

Installation, maintenance and periodic inspection and testing of Security Systems in various occupied operational council properties located within the geographical boundaries of the East Riding of Yorkshire. For the purposes of this contract Security Systems are defined as Intruder Alarm, Hold-up Alarm and Access Control Systems. The East Riding of Yorkshire Council owns or controls approximately 243 Security Systems within its buildings throughout the County, of various sizes and complexity. The contract scope of work includes the collation and verification of as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that systems meet operational and safety standards.

Lot Information

Lot LOT-0000

Renewal: Initial 3 year term with 3 optional 12 month extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d2a1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067883-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

31625300 - Burglar-alarm systems

42961100 - Access control system

50600000 - Repair and maintenance services of security and defence materials

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
£1,470,000 £1M-£10M
Lots Value
£1,470,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20254 months ago
Submission Deadline
27 Nov 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST RIDING OF YORKSHIRE COUNCIL
Contact Name
Not specified
Contact Email
construction.management@eastriding.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BEVERLEY
Postcode
HU17 9BA
Post Town
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE12 East Riding of Yorkshire
Delivery Location
TLE Yorkshire and The Humber
Local Authority
East Riding of Yorkshire
Electoral Ward
St Mary's
Westminster Constituency
Beverley and Holderness

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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