Planning

Preliminary Market Engagement Notice - Fire Prevention - ID690

TRENT AND DOVE HOUSING

This public procurement record has 1 release in its history.

Planning

24 Oct 2025 at 09:04

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Trent and Dove Housing has initiated a planning stage for the upcoming re-procurement of its Fire Prevention Equipment Servicing and Maintenance contract. The contracting process is currently at the preliminary market engagement phase, inviting participation from interested suppliers to aid in shaping the tender's approach. The procurement, managed by GBS Procure Limited on behalf of Trent and Dove Housing, is focused on services related to the inspection, testing, maintenance, and repair of fire safety systems. The procurement will be implemented across Trent and Dove’s housing stock, situated primarily in the UKF region of the United Kingdom. Scheduled to conclude its preliminary stages by 7 November 2025, the contract aims to ensure full compliance with legislative requirements and is valued at approximately £800,000. This contract presents an opportunity for suppliers leading up to the full tender announcement on 1 September 2026. The contract period is expected to start on 1 April 2027 and could last until 31 March 2030, with the possibility of extension up to March 2032.

The procurement represents a substantial opportunity for businesses involved in fire safety systems and maintenance services. It would especially benefit experienced providers capable of delivering high-quality, customer-focused services while demonstrating innovation in preventative maintenance within residential settings. Businesses specialising in fire alarm systems, emergency lighting, technical inspection, and maintenance services with the capacity to integrate digital systems for enhanced efficiency are well-suited to compete. Social value, sustainability, and local workforce development are critical components of this tender, emphasising the potential for businesses committed to these values to contribute positively to the community objectives of Trent and Dove Housing. Smaller enterprises are also encouraged to participate, as the procurement structure is favourable to SMEs.

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Notice Information

Notice Title

Preliminary Market Engagement Notice - Fire Prevention - ID690

Notice Description

Trent & Dove Housing is seeking to engage with the market to inform the upcoming re-procurement of its Fire Prevention Equipment Servicing and Maintenance contract. The service covers the planned inspection, testing, servicing, maintenance and reactive repair of a range of fire safety systems installed across Trent & Dove's housing stock. This includes (but is not limited to) fire alarms and smoke detection systems, emergency lighting, extinguishers, fire blankets, fire curtains and shutters, sprinkler and suppression systems, fire brigade drop key systems, dry and wet risers, and associated controls and sensors. The appointed provider will be expected to ensure all equipment and systems remain fully operational, compliant with current legislation and British Standards, and that certification, testing, and reporting are accurate and timely. The contract will support Trent & Dove's statutory duties for fire safety and compliance across general needs, supported housing, and communal areas. Trent & Dove is committed to maintaining 100% compliance, improving customer satisfaction, and driving efficiency through digital systems integration, automation of work orders, and real-time data sharing. The procurement aims to identify experienced providers who can deliver high-quality, customer-focused services, operate safely within occupied homes, and demonstrate innovation in planned and preventative maintenance. Social value, sustainability, and workforce development are key considerations. Providers will be expected to support local employment and training, minimise environmental impact, and contribute to the wider social and community objectives of Trent & Dove Housing.

Planning Information

Interested suppliers are invited to participate in this pre-market engagement exercise by reviewing and completing the Pre-Market Engagement (PME) Questionnaire provided with this notice. The purpose of this engagement is to gather supplier insight, innovation, and feedback to help Trent & Dove Housing shape the upcoming Fire Prevention Equipment Servicing & Maintenance procurement. This includes servicing, maintenance, and reactive repair of fire safety systems across our housing stock. Suppliers should: Download and complete the PME Questionnaire attached to this notice. Submit their completed response by email to lewis.pavey@trentanddove.org clearly marked “PME Response – Fire Prevention - ID690”. Ensure responses are submitted by the stated closing date. All information gathered will be used solely to inform the future procurement approach and specification. Participation in this exercise is for market research purposes only and does not constitute a formal tender or prequalification. Trent & Dove Housing may use the feedback received to refine its requirements, evaluation approach, and contract structure. Suppliers who engage in this PME will not be advantaged or disadvantaged in any future tender process. Please note: Late submissions may not be considered.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d30d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068058-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

31518200 - Emergency lighting equipment

31625200 - Fire-alarm systems

35110000 - Firefighting, rescue and safety equipment

50413200 - Repair and maintenance services of firefighting equipment

50711000 - Repair and maintenance services of electrical building installations

71317100 - Fire and explosion protection and control consultancy services

71630000 - Technical inspection and testing services

Notice Value(s)

Tender Value
£666,667 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 20267 months to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRENT AND DOVE HOUSING
Additional Buyers

GBS PROCURE LIMITED

Contact Name
Lewis Pavey
Contact Email
lewis.pavey@gbsprocure.com, lewis.pavey@trentanddove.org
Contact Phone
Not specified

Buyer Location

Locality
BURTON-ON-TRENT
Postcode
DE14 1BL
Post Town
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLF East Midlands (England)
Local Authority
Warwick
Electoral Ward
Kenilworth St John's
Westminster Constituency
Kenilworth and Southam

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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