Notice Information
Notice Title
Grounds Maintenance, Winter Services and Arboricultural Tree Surveys
Notice Description
WYFRS wishes to appoint a contractor for the provision of Grounds Maintenance, Winter Services, and Arboricultural Tree Surveys across all WYFRS sites during the different seasons of the year. The scope of the services includes general upkeep of the grounds across all WYFRS sites including (but not limited to) grass cutting, removal of weeds and moss including from all hard standing areas, removal of leaves, maintenance of shrubberies, flower beds, hedges and tree pruning. Winter Services are also required at FSHQ. During the first Planned Maintenance visit the Contractor may be required to undertake a verification survey of the sites. This will require the Contractor to identify, verify, and record the works required. Arboricultural tree surveys will be required in year one of the contract and year 4, with any recommendations to be identified.
Lot Information
Lot 1 Grounds Maintenance and Winter Services
Grounds Maintenance and Winter Services. WYFRS wishes to appoint a contractor for the provision of Grounds Maintenance, and Winter Services, across all WYFRS sites during the different seasons of the year. The scope of the services includes general upkeep of the grounds across all WYFRS sites including (but not limited to) grass cutting, removal of weeds and moss including from all hard standing areas, removal of leaves, maintenance of shrubberies, flower beds, hedges and tree pruning. Winter Services are also required at FSHQ. During the first Planned Maintenance visit the Contractor may be required to undertake a verification survey of the sites. This will require the Contractor to identify, verify, and record the works required.
Renewal: 3 x 12 month extensions
Lot 2 Arboricultural Tree Surveys.Arboricultural tree surveys will be required in year one of the contract and year 4, with any recommendations to be identified.
Renewal: 3 x 12 month extensions
Planning Information
The tender is expected to be issued in November 2025, with a contract start date of April 2026. The contract term will last a minimum of 2 years, with options to extend for 3 x 1 year periods, bringing the total duration to a maximum of 5 years. The estimated cost for the full contract term is between £650,000 and £715,000. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 06/11/2025, and if possible, provide the following information: • Main contact name, email, and phone number for follow-up communication. • Any frameworks you are currently associated with. • Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term, including implementation by April 2026 • A link to your website. • Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: https://sell2.in-tend.co.uk/blpd/homeIn-tend portal.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05d384
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/009504-2026
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
77314000 - Grounds maintenance services
Notice Value(s)
- Tender Value
- £715,000 £500K-£1M
- Lots Value
- £715,000 £500K-£1M
- Awards Value
- £389,087 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 3 Feb 20262 weeks ago
- Submission Deadline
- 12 Dec 2025Expired
- Future Notice Date
- 7 Nov 2025Expired
- Award Date
- 21 Jan 20261 months ago
- Contract Period
- 31 Mar 2026 - 31 Mar 2028 2-3 years
- Recurrence
- 2030-07-01
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WEST YORKSHIRE FIRE AND RESCUE AUTHORITY
- Contact Name
- Not specified
- Contact Email
- tenders@westyorksfire.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BRADFORD
- Postcode
- BD11 2DY
- Post Town
- Bradford
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE44 Calderdale and Kirklees
- Delivery Location
- TLE44 Calderdale and Kirklees
-
- Local Authority
- Kirklees
- Electoral Ward
- Birstall and Birkenshaw
- Westminster Constituency
- Spen Valley
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/009504-2026
3rd February 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/072156-2025
7th November 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/068251-2025
24th October 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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