Award

Grounds Maintenance, Winter Services and Arboricultural Tree Surveys

WEST YORKSHIRE FIRE AND RESCUE AUTHORITY

This public procurement record has 3 releases in its history.

Award

03 Feb 2026 at 14:28

Tender

07 Nov 2025 at 15:56

Planning

24 Oct 2025 at 13:47

Summary of the contracting process

The West Yorkshire Fire and Rescue Authority has completed the procurement process for their contract titled "Grounds Maintenance, Winter Services, and Arboricultural Tree Surveys." This procurement, centered on the services industry, engages in the upkeep of the grounds across all WYFRS sites, including aspects like grass cutting, tree pruning, and winter services specifically at their FSHQ site in Bradford, United Kingdom. The procurement follows an open process, with the awarding stage completed as of 3rd February 2026. Two lots were awarded: one to N T Killingley and the other to UK Landscapes Ltd, with the contract period set to begin on 1st April 2026 and potentially extending until 31st March 2031 through renewals.

This tender presents significant opportunities for businesses involved in grounds maintenance and related services. With a contract value exceeding £715,000, small and medium enterprises (SMEs) focused on landscaping, tree management, or winter maintenance services could greatly benefit from securing such contracts. The nature of the work requires expertise in seasonal ground maintenance and arboricultural assessments, making it ideal for businesses with the capacity to manage varied seasonal impacts. The open procedure used for procurement ensures a transparent bidding process, encouraging SMEs to participate and potentially expand their service offerings regionally.

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Notice Title

Grounds Maintenance, Winter Services and Arboricultural Tree Surveys

Notice Description

WYFRS wishes to appoint a contractor for the provision of Grounds Maintenance, Winter Services, and Arboricultural Tree Surveys across all WYFRS sites during the different seasons of the year. The scope of the services includes general upkeep of the grounds across all WYFRS sites including (but not limited to) grass cutting, removal of weeds and moss including from all hard standing areas, removal of leaves, maintenance of shrubberies, flower beds, hedges and tree pruning. Winter Services are also required at FSHQ. During the first Planned Maintenance visit the Contractor may be required to undertake a verification survey of the sites. This will require the Contractor to identify, verify, and record the works required. Arboricultural tree surveys will be required in year one of the contract and year 4, with any recommendations to be identified.

Lot Information

Lot 1 Grounds Maintenance and Winter Services

Grounds Maintenance and Winter Services. WYFRS wishes to appoint a contractor for the provision of Grounds Maintenance, and Winter Services, across all WYFRS sites during the different seasons of the year. The scope of the services includes general upkeep of the grounds across all WYFRS sites including (but not limited to) grass cutting, removal of weeds and moss including from all hard standing areas, removal of leaves, maintenance of shrubberies, flower beds, hedges and tree pruning. Winter Services are also required at FSHQ. During the first Planned Maintenance visit the Contractor may be required to undertake a verification survey of the sites. This will require the Contractor to identify, verify, and record the works required.

Renewal: 3 x 12 month extensions

Lot 2 Arboricultural Tree Surveys.

Arboricultural tree surveys will be required in year one of the contract and year 4, with any recommendations to be identified.

Renewal: 3 x 12 month extensions

Planning Information

The tender is expected to be issued in November 2025, with a contract start date of April 2026. The contract term will last a minimum of 2 years, with options to extend for 3 x 1 year periods, bringing the total duration to a maximum of 5 years. The estimated cost for the full contract term is between £650,000 and £715,000. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 06/11/2025, and if possible, provide the following information: • Main contact name, email, and phone number for follow-up communication. • Any frameworks you are currently associated with. • Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term, including implementation by April 2026 • A link to your website. • Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: https://sell2.in-tend.co.uk/blpd/homeIn-tend portal.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d384
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009504-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£715,000 £500K-£1M
Lots Value
£715,000 £500K-£1M
Awards Value
£389,087 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20262 weeks ago
Submission Deadline
12 Dec 2025Expired
Future Notice Date
7 Nov 2025Expired
Award Date
21 Jan 20261 months ago
Contract Period
31 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
2030-07-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE FIRE AND RESCUE AUTHORITY
Contact Name
Not specified
Contact Email
tenders@westyorksfire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Post Town
Bradford
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE44 Calderdale and Kirklees

Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Supplier Information

Number of Suppliers
2
Supplier Names

N T KILLINGLEY

UK LANDSCAPES

Open Contracting Data Standard (OCDS)

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