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Planned Maintenance of Fire Systems and Emergency Lighting

City of York Council

This public procurement record has 3 releases in its history.

Award

01 Oct 2026 at 09:51

UK7 - Contract Details Notice
Award

27 May 2026 at 08:51

UK6 - Contract Award Notice
Tender

27 Oct 2025 at 12:13

UK4 - Tender Notice
Summary of the contracting process

City of York Council procured planned maintenance services for fire alarm and emergency lighting systems. The work covers inspection, servicing and repair of those building safety installations, with related health and safety services. The procurement was for council requirements in England, with York as the buying organisation. The listed work also includes lighting equipment and fire alarm systems, rather than the supply of general-purpose lighting or unrelated building maintenance. This is a facilities maintenance requirement focused on keeping fire detection and emergency lighting systems operational. It is relevant to contractors with the capability to maintain and repair these systems across a public-sector building estate.

The procurement is complete and a contract has been awarded to ACEDA Limited. The award was made on 22 May 2026 for £1.4 million excluding VAT (£1.68 million including VAT). The contract was signed on 24 September 2026 and runs from 1 October 2026 to 30 September 2029, with two optional 12-month extensions taking the maximum period to 30 September 2031. The council used an open procedure. There was one lot, and tenders were assessed on quality, weighted at 60%, and price, weighted at 40%. The tender deadline was 1 December 2025; the clarification deadline was 24 November 2025. Eighteen bids were received, with 15 at the final stage, all from SMEs.

For suppliers considering a future requirement from City of York Council, this award demonstrates demand for planned maintenance of fire alarm and emergency lighting systems as a substantial, multi-year facilities contract. A credible competitor would need to deliver reliable inspection, servicing and repair of these safety-critical installations, and demonstrate strong technical quality as well as competitive pricing. The evaluation put greater weight on quality than price, so evidence of service standards, competent delivery and effective management would be commercially important. The contract attracted strong SME participation, showing that this scale of council maintenance work can be competed for by smaller businesses as well as larger contractors. Providers able to cover the council’s building estate and support compliant fire and electrical safety maintenance are the closest fit.

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Notice Information

Notice Title

Planned Maintenance of Fire Systems and Emergency Lighting

Notice Description

Planned Maintenance of Fire Systems and Emergency Lighting for CYC

Lot Information

Lot 1

Renewal: The contract's duration is for 3 years with optional extension up to 1 year plus a further 1 year. Please see draft Contract for further details.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d41d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092660-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

03117130 - Plants used for insecticidal purposes

31500000 - Lighting equipment and electric lamps

31625000 - Burglar and fire alarms

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

71317200 - Health and safety services

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
£1,400,000 £1M-£10M
Contracts Value
£1,400,000 £1M-£10M

Notice Dates

Publication Date
1 Oct 20265 days ago
Submission Deadline
1 Dec 2025Expired
Future Notice Date
Not specified
Award Date
22 May 20264 months ago
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of York Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO1 6GA
Postcode Area
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE2 North Yorkshire
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Supplier Information

Number of Suppliers
1
Supplier Name

ACEDA Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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