Tender

Planned Maintenance of Fire Systems and Emergency Lighting

CITY OF YORK COUNCIL

This public procurement record has 1 release in its history.

Tender

27 Oct 2025 at 12:13

UK4 - Tender Notice
Summary of the contracting process

The City of York Council is currently in the tender stage for the procurement of planned maintenance services concerning fire systems and emergency lighting. This process falls under the service category and utilises an open procurement method. Interested parties are invited to submit electronic tenders via the specified submission portal by the deadline of 1st December 2025. The contract, valued at approximately £1,680,000, pertains to various maintenance services including lighting equipment and fire alarms within the York region, classified under sub-central government public authorities.

Businesses specialising in repair and maintenance services, particularly those with experience in safety systems and emergency lighting, will find this tender a substantial opportunity for growth. The contract offers a three-year duration with potential extensions, allowing consistent engagement with the City of York Council. Small and medium enterprises may be particularly well-suited to this contract due to the evaluation criteria which weigh quality at 60% and price at 40%, presenting an advantageous situation for firms providing high-quality services at competitive rates. This tender also encourages participation from English-speaking entities, fostering diverse business involvement and collaboration.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Planned Maintenance of Fire Systems and Emergency Lighting

Notice Description

Planned Maintenance of Fire Systems and Emergency Lighting for City of York Council

Lot Information

Lot 1

Renewal: The contract's duration is for 3 years with optional extension up to 1 year plus a further 1 year. Please see draft Contract for further details.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d41d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068522-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

03117130 - Plants used for insecticidal purposes

31500000 - Lighting equipment and electric lamps

31625000 - Burglar and fire alarms

50700000 - Repair and maintenance services of building installations

71317200 - Health and safety services

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Oct 20253 months ago
Submission Deadline
1 Dec 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2026 - 1 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF YORK COUNCIL
Contact Name
Not specified
Contact Email
procurement@york.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
YORK
Postcode
YO1 6GA
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE2 North Yorkshire
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05d41d-2025-10-27T12:13:47Z",
    "date": "2025-10-27T12:13:47Z",
    "ocid": "ocds-h6vhtk-05d41d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQVW-9426-LDJV",
            "name": "City of York Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQVW-9426-LDJV"
            },
            "address": {
                "streetAddress": "West Offices, Station Rise",
                "locality": "York",
                "postalCode": "YO1 6GA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE21"
            },
            "contactPoint": {
                "email": "procurement@york.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQVW-9426-LDJV",
        "name": "City of York Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-05d41d",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Planned Maintenance of Fire Systems and Emergency Lighting",
        "description": "Planned Maintenance of Fire Systems and Emergency Lighting for City of York Council",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03117130",
                        "description": "Plants used for insecticidal purposes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31500000",
                        "description": "Lighting equipment and electric lamps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31625000",
                        "description": "Burglar and fire alarms"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71317200",
                        "description": "Health and safety services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1680000,
            "amount": 1400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://uk.eu-supply.com/login.asp?B=YORTENDER",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-01T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-24T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-01-05T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 1680000,
                    "amount": 1400000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Tenders will be evaluated under two contract award criteria as follows: (a) Quality 60% (b) Price 40%",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality - 60%"
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price - 40%"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-01T00:00:00Z",
                    "endDate": "2029-02-01T23:59:59Z",
                    "maxExtentDate": "2031-02-01T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract's duration is for 3 years with optional extension up to 1 year plus a further 1 year. Please see draft Contract for further details."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "technicalSpecifications",
                "description": "Quote/tender 104596 - Planned Maintenance of Fire Systems and Emergency Lighting",
                "url": "https://uk.eu-supply.com/"
            },
            {
                "id": "068522-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/068522-2025",
                "datePublished": "2025-10-27T12:13:47Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}