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Supply of Planned Preventative Maintenance (PPM) for Air Conditioning Systems at Locations Within Boston

Boston Borough Council

This public procurement record has 3 releases in its history.

Award

23 Mar 2026 at 12:13

UK7 - Contract Details Notice
Award

04 Feb 2026 at 14:51

UK6 - Contract Award Notice
Tender

27 Oct 2025 at 15:28

UK4 - Tender Notice
Summary of the contracting process

The procurement process led by Boston Borough Council involves a contract for the planned preventative maintenance of air conditioning systems at various locations within Boston. Key entities include the council as a buyer, Public Sector Partnership Services Ltd as the procuring entity, and Adcock Refrigeration and Air Conditioning Limited as the award recipient. The industry category is services, specifically focusing on repair and maintenance services for air conditioning systems. The tender progressed from planning to completion, culminating in a contract starting on 1 April 2026 with a potential extension option for one additional year. The procurement method employed was an open competition, below the threshold, aiming to ensure wide participation.

This tender presents significant opportunities for businesses in the HVAC sector, particularly those specialising in air conditioning system maintenance and repair. The open competition model facilitates participation from a diverse range of service providers, including small and medium-sized enterprises (SMEs), which accounted for nine of the ten final-stage bids. Businesses capable of meeting maintenance schedules, qualified staffing, and comprehensive record-keeping requirements are well-suited to compete for such contracts. Engaging in this contract can help UK-based HVAC businesses enhance their portfolio and establish their services in public sector facilities across the nation.

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Notice Information

Notice Title

Supply of Planned Preventative Maintenance (PPM) for Air Conditioning Systems at Locations Within Boston

Notice Description

Boston Borough Council required a contractor to conduct scheduled air-conditioning maintenance visits at various Boston Borough sites.

Lot Information

Lot 1

Renewal: Contract can be extended for one year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d473
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/026216-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

CPV Codes

39717000 - Fans and air-conditioning appliances

39717200 - Air-conditioning appliances

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
£80,000 Under £100K
Contracts Value
£80,000 Under £100K

Notice Dates

Publication Date
23 Mar 20265 months ago
Submission Deadline
1 Dec 2025Expired
Future Notice Date
Not specified
Award Date
3 Feb 20251 years ago
Contract Period
1 Apr 2026 - 31 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Boston Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOSTON
Postcode
PE21 8QR
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
Not specified
Local Authority
Boston
Electoral Ward
Station
Westminster Constituency
Boston and Skegness

Supplier Information

Number of Suppliers
1
Supplier Name

ADCOCK REFRIGERATION AND AIR CONDITIONING LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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