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HVAC Support Services

ScotRail Trains Limited

This public procurement record has 2 releases in its history.

Award

24 Sep 2026 at 11:58

Award Notice
Tender

31 Oct 2025 at 09:00

Tender Notice
Summary of the contracting process

ScotRail Trains Limited bought maintenance and repair services for the heating, ventilation and air conditioning (HVAC) units fitted to its Class 158 and Class 170 trains. The work supports the operation of these train fleets by keeping their onboard HVAC equipment maintained and repaired. Delivery is associated with Edinburgh and Glasgow. This is a specialist rail-fleet maintenance requirement, rather than general building HVAC servicing: relevant suppliers need experience working on train-mounted systems and understanding the operational demands of maintaining equipment across a fleet. The procurement covered one lot for HVAC services on specific ScotRail-operated train fleets.

The procurement is complete and the contract was awarded to Tidyco Ltd. The original estimated procurement value was £600,000; the awarded contract value is £880,800. The contract was signed on 16 September 2026. The lot specifies a three-year contract period, with options to extend by up to three further years in three one-year increments. ScotRail used a selective negotiated procedure following a call for competition, with a second stage for shortlisted candidates. The tender deadline was 28 November 2025, and the second-stage invitation was scheduled for 9 January 2026. Evaluation weighted technical quality at 60% and price at 40%. The single lot is recorded as cancelled, although the award and contract are recorded as active.

For suppliers considering similar future ScotRail work, this award demonstrates demand for maintenance and repair capability on HVAC equipment installed in Class 158 and Class 170 trains. A credible competitor would need to show relevant rail-sector engineering experience, the technical ability to service and repair onboard HVAC units, and capacity to support specific operating fleets across the Edinburgh and Glasgow area. The evaluation gave greater weight to technical quality than price, so evidence of sound maintenance methods and dependable delivery is commercially important alongside competitive costs. ScotRail used a selective negotiated route with a two-stage process, making a strong technical case and the ability to meet shortlisting requirements relevant to competing. The award went to Tidyco Ltd.

How relevant is this notice?

Notice Information

Notice Title

HVAC Support Services

Notice Description

The provision of heating, ventilation and air conditioning (HVAC) services for the HVAC Units currently fitted to the trains, for the following Fleets; Class 158 and Class 170.

Lot Information

Lot 1

The provision of heating, ventilation and air conditioning (HVAC) maintenance & repair services for the HVAC Units currently fitted to specific Fleets of Trains, operated by ScotRail.

Renewal: Extension options of up to 3 years (1 + 1 + 1)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d78c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090511-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£880,800 £500K-£1M

Notice Dates

Publication Date
24 Sep 20261 months ago
Submission Deadline
28 Nov 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ScotRail Trains Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

TIDYCO LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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