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Provision of Civica System including Licences, Support and Maintenance

North Ayrshire Council

This public procurement record has 1 release in its history.

Award

31 Oct 2025 at 10:29

Award Notice
Summary of the contracting process

North Ayrshire Council has completed a procurement process for the "Provision of Civica System including Licences, Support and Maintenance" to enhance legacy IT systems. The process concluded with a contract award to Civica UK Limited on 4th March 2025 at an initial value of £58,309.20. The contract was later modified on 23rd June 2025 to incorporate additional system developments and increased storage costs, raising the total contract value to £83,309.20. This procurement, classified under "License management software development services" (CPV 72212218), was conducted through a limited procurement method, specifically an award without a prior call for competition, due to the absence of technical competition. The project location is identified as UKM93, linked to the buyer's region in Irvine, United Kingdom.

This tender offers significant opportunities for businesses involved in software development and IT services, particularly those specialising in licence management and system maintenance. Large-scale suppliers like Civica UK Limited have been involved, indicating opportunities for providers with similar capabilities. Companies with expertise in enhancing and maintaining legacy systems, along with those that can offer unique technical solutions without prevalent competition, are well-positioned to compete in similar tenders in the future. Businesses looking to expand their portfolio in regional public sector contracts, especially IT services, may find fertile opportunities by monitoring similar procurement activities from regional authorities like North Ayrshire Council.

How relevant is this notice?

Notice Information

Notice Title

Provision of Civica System including Licences, Support and Maintenance

Notice Description

Modification to the existing contract to accommodate system developments and additional storage costs required throughout the duration of the contract.

Lot Information

Lot 1

Contract modification for NAC/STA/5269 - Provision of Civica System including Licences, Support and Maintenance to accommodate system developments and additional storage costs required throughout the duration of the contract.

Procurement Information

Legacy IT system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d7af
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069977-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212218 - License management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£83,309 Under £100K

Notice Dates

Publication Date
31 Oct 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
4 Mar 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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