Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety Checks

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05d80c-2025-11-20T16:03:33Z",
    "date": "2025-11-20T16:03:33Z",
    "ocid": "ocds-h6vhtk-05d80c",
    "description": "1. The successful Contractors, and any proposed sub-Contractors, shall be registered members of Gas Safe. Bidders will submit documentary evidence of their current and valid membership within their SPD submission on PCS and list them with Appendix B - Certification Summary. 2. The contractor or any proposed sub-contractor is to undertake all Gas Installations and related Gas Services in accordance with the current Gas Safe Installation and Use regulations 1998,(GSIUR 1998). 3. Bidders will be required to provide 2 examples from the past 3 years that demonstrate that they have the relevant experience to deliver the services/ supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. 4. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 5. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or provide additional supportive information as detailed within \"PS 452 26 Document 4 SPD (Scotland) Standardised Statements\". 6. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with ISO 45001:2018 (or equivalent) or provide additional supportive information as detailed within \"PS 452 26 Document 4 SPD (Scotland) Standardised Statements\". 7. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or provide additional supportive information as detailed within \"PS 452 26 Document 4 SPD (Scotland) Standardised Statements\". NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=812728. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: (a) Contractor Ranked No.1 on the Framework Contractor ranked No.1 will be required to provide one Modern Apprenticeship (MA), or equivalent, within four months from award of the contract who is obtained from a source agreed by the Council. The Contractor will be required to meet with Falkirk Council's Employment and Training Unit to discuss implementation prior to contract start. The MA placement can be across a range of disciplines to be determined by the successful Contractor. (b) All other Contractors on the Framework whose cumulative level of spend is greater than 100k GBP during the term of the agreement will be required to deliver community benefits which align with at least one of the themes and outcomes contained within the Falkirk Plan and/or relevant Community Action Plan that equate to at least 900 GBP for every 100k GBP of spend recorded. The contractor will be required to meet with Falkirk Council's Community Service to discuss implementation prior to contract start. (SC Ref:812728) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=812728",
    "initiationType": "tender",
    "tender": {
        "id": "PS/452/26",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety Checks",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50531200",
            "description": "Gas appliance maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "Falkirk Council wishes to undertake a tendering process to enter into a Framework Agreement with suitably experienced Gas Safe registered contractors for the provision of Gas Heating Maintenance and Annual Servicing/Safety Checks to Council Housing Properties within the Falkirk Council Area of operation.",
        "value": {
            "amount": 5300000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Provision of a Domestic Gas Heating Maintenance and Annual Servicing/Safety Checks to Council Housing Properties within the Falkirk Council Areas of Operations. Key aims is the delivery of annual service & safety checks of all Council gas central heating installations to all applicable Council houses within the Falkirk Council Area, timeously and to the required standard, providing a competitive, reliable and customer-focused service. The works mainly comprise of:- - Maintenance Service of gas appliances including all breakdowns - Emergency response time of 3 hours of notification - 24 hours / 7 days a week emergency cover - Provide sufficient heating (temporary heaters) and hot water facilities in the event that gas appliances will be inoperative overnight or long period of time. - Provision of spare parts and components - Annual Safety Checks/Servicing as instructed on a monthly basis. Where hot water facilities are unavailable, the Contractor should aim to re-instate hot water supplies within 24 hours as per the Priority 1 response requirement or provide a temporary means of supply until rectification of issue. Arranging program of service works as instructed to ensure each Council property with gas appliances is safety checked within the timescales provided. This is a framework agreement to which a maximum of up to 5 contractors will be appointed. In practice The Authority may therefore utilise a number of organisations for provision of the service dependent on price, availability and local circumstances. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Qualitative",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "value": {
                    "amount": 5300000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50531200",
                        "description": "Gas appliance maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM76"
                    }
                ],
                "deliveryLocation": {
                    "description": "Falkirk Council Areas of operations"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "1. All organisations and gas engineers must be registered members of Gas Safe. 2. It is a requirement of this tender that if the Bidder is UK based they must hold a valid registration with Companies House. Where the Bidder is UK based but not registered at Companies House they must be able to verify to the Council's satisfaction that they are trading from the address provided in the tender and under the Company name given.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "A Credit safe credit scoring check will be ran on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the contract",
                    "minimum": "Employer's (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance = 10 Million GBP Product Liability Insurance = 10 Million GBP Motor Insurance = 5 Million GBP",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "The contractor or any proposed sub-contractor is to undertake all Domestic Gas Appliance Maintenance and Annual Servicing/Safety Checks in accordance with the current Gas Safety (Installation and Use) Regulations 1998 as amended, (GSIUR 1998). All contractors, any proposed sub-contractors and operatives shall be registered members of Gas Safe. Tenderers will provide relevant, valid and current certificates of all operatives proposed to be undertaking Domestic Gas Appliance Maintenance and Annual Servicing/Safety checks and associated works, including sub-contractors, to the Council with their tender bid, demonstrating they are qualified to undertake the works. Only those operatives who have been evidenced to the Council to hold the required relevant, valid and current qualifications are to be deployed by the successful contractor. These certificates and qualifications shall clearly identify the proposed individual and clearly evidence the certification of the proposed individual to the satisfaction of the Council."
                }
            ]
        },
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As listed within the tender documentation.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 5
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-12-01T11:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2025-12-01T11:00:00Z"
        },
        "bidOpening": {
            "date": "2025-12-01T11:00:00Z",
            "address": {
                "streetAddress": "Falkirk"
            },
            "description": "Tender Opening Committee comprising Falkirk Council's Principal Procurement Specialist."
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "November 2029"
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2025-12-01T11:00:00Z"
                        },
                        "newValue": {
                            "date": "2025-12-04T11:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2025-12-01T11:00:00Z"
                        },
                        "newValue": {
                            "date": "2025-12-04T11:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "Bidder has requested a short extension to the submission deadline."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-116376",
            "name": "Falkirk Council",
            "identifier": {
                "legalName": "Falkirk Council"
            },
            "address": {
                "streetAddress": "The Foundry, 4 Central Boulevard, Central Park",
                "locality": "Larbert",
                "region": "UKM76",
                "postalCode": "FK5 4RU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1324506070",
                "email": "cpu@falkirk.gov.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.falkirk.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-3896",
            "name": "Falkirk Sheriff Court and Justice of the Peace",
            "identifier": {
                "legalName": "Falkirk Sheriff Court and Justice of the Peace"
            },
            "address": {
                "streetAddress": "Sheriff Court House Main Street Camelon",
                "locality": "Falkirk",
                "postalCode": "FK1 4AR",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-116376",
        "name": "Falkirk Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000812728"
        }
    ],
    "language": "en"
}