Planning

Westvale Park Public Artwork

REIGATE AND BANSTEAD BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

11 Nov 2025 at 15:29

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Reigate and Banstead Borough Council is in the planning stage of a tender process for the Westvale Park Public Artwork project, situated in Horley. This procurement initiative aims to appoint artists or collectives for the creation and installation of a series of permanent artworks within Westvale Park's Riverside Green Chain. The project, classified under the 'services' industry category, anticipates a contract period starting on 2nd April 2026, with an end date on 1st April 2027, and potential renewals extending up to October 2027. Currently, the Council is conducting preliminary market engagement to gather insights and refine the forthcoming tender process. Interested parties are invited to submit their responses no later than 21st November 2025.

This tender provides a significant opportunity for artists and collectives looking to enhance their portfolio with public art commissions. The Council is open to applications from both established practitioners and emerging talents, offering flexibility for individual entries as well as collaborative proposals. Businesses specialising in artistic and literary creation, arts-facility operation, and eco-friendly installations will find this project particularly appealing. With a budget in the region of £160k - £200k plus VAT funded through Section 106 contributions, the project promises a platform for creating distinctive artworks that integrate into the community and reflect Westvale Park's local identity. The Council's emphasis on sustainability and community engagement also aligns with broader environmental and social trends, giving further value to this procurement opportunity.

How relevant is this notice?

Notice Information

Notice Title

Westvale Park Public Artwork

Notice Description

Reigate and Banstead Borough Council ("the Council" / "RBBC") is looking to appoint artist(s) to deliver a public art programme in Westvale Park, Horley. We plan to launch an invitation to tender soon and are keen to hear from individual artists, studios and collectives interested in developing a cohesive artistic vision and lead a collaborative team. Whether you're an established practitioner or emerging talent, we welcome diverse approaches and creative perspectives. Artists will be welcome to apply individually or explore the opportunity to form new partnerships and collaborate on joint proposals that reflect shared creative visions and interdisciplinary approaches. The tender will invite artists to submit proposals from a broad range of creative disciplines and uses of mediums who specialise in public art who will bring the community together and create distinctive public artworks that reflect Westvale Park's local identity and unique sense of place. The purpose of pre-market engagement is to gather insights from artists and creatives that help shape an inspiring, inclusive and achievable public art brief before the formal commissioning process begins.

Planning Information

The Council is seeking an artist or collective of artists to design, manufacture and install a series of permanent artworks within Westvale Park's Riverside Green Chain. The permanent artworks may include a variety of forms, which may include, but not be limited to: • Site-specific sculptures • Land art, which might include using natural materials like stone, earth or wood that integrate into the environment. • Eco art installations, art pieces that highlight technological themes or support biodiversity, such as pollinator-friendly sculptures or habitat structures • Interactive or participatory works such as sound installations or kinetic sculptures • Ground mural or text-based installations • Functional art including artists designed seating, playable art and wayfinding or trail markers. The permanent artworks will be safe, durable, accessible, and appropriate to its setting. The artworks will be designed and shaped by a process of community engagement and participation. The artworks will need to give consideration to sustainability that carefully considers the environmental impact of both the fabrication and installation processes. This includes considering the carbon footprint of materials, foundations, and fixings, prioritising the local sourcing of materials, equipment, and resources wherever feasible, and exploring the use of natural, recycled, recyclable, or reusable materials where appropriate. Artists will be expected to align to RBBC's commitment to the achievement of RBBC's Environmental Sustainability Strategy and net zero 2030 target. A preliminary cost plan estimates a total budget available for artwork commissions in the region of £160k - £200k plus VAT. The allocated budget is intended to support the creation of a minimum of six permanent distinct public artworks across the Westvale Park Open Spaces. It is inclusive of all stages of the design and delivery process, from early research and concept development through to detailed design, fabrication, installation, and meaningful community engagement throughout the entirety of the project. The project budget is fully available and funded through Section 106 contributions. It is anticipated that the contract term will be in the region of 12 - 18 months. We are very keen to hear the views of interested parties on a number on questions which are referenced in the questionnaire set out in the pre-market engagement pack which is available via the Council's In-Tend system. The views of interested parties on these questions will help us to finalise our approach to the subsequent procurement process. If you have any questions or require any additional information relating to this pre-market engagement document, please email regeneration@reigate-banstead.gov.uk. We would request suppliers to download, complete and submit the pre-market engagement document via our e-tendering platform: http://www.sesharedservices.org.uk/esourcing Project name: RBBC - AB - Westvale Park Public Artwork (Pre-Market Engagement) Project reference: RBBC - 038753 We would be grateful if you could complete the pre-market engagement questionnaire and return it to us via the Council's In-Tend Portal, no later than 5pm on Friday 21 November 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05deec
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072899-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92310000 - Artistic and literary creation and interpretation services

92320000 - Arts-facility operation services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Nov 20253 weeks ago
Submission Deadline
Not specified
Future Notice Date
21 Nov 2025Expired
Award Date
Not specified
Contract Period
1 Apr 2026 - 1 Apr 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
REIGATE AND BANSTEAD BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
regeneration@reigate-banstead.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
REIGATE
Postcode
RH2 0SH
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
TLJ26 East Surrey
Local Authority
Reigate and Banstead
Electoral Ward
Reigate
Westminster Constituency
Reigate

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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