Planning

Bus Passenger Shelter Advertising Concession

NEWPORT CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

11 Nov 2025 at 19:19

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Newport City Council is in the planning phase of a procurement process for a bus passenger shelter advertising concession, titled "Bus Passenger Shelter Advertising Concession." This initiative falls under the services category and is governed by Welsh devolved regulations. The concession is set to commence in July 2026 and will last for 15 years, with the possibility of a 5-year extension by mutual consent. Businesses interested in this opportunity should note the preliminary market engagement notice, with responses due by 21 November 2025. The primary location for the contract is Newport, UK, with delivery addresses specified within the UKL21 region.

This tender process presents a significant opportunity for companies in the advertising and marketing services industry, specifically those capable of providing and maintaining advertising bus passenger shelters and information panels. The total estimated contract value is £50,000. The scope also includes a potential for expansion into digital displays, creating room for innovation and further growth. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, given their suitability for the lot. Engaging with this procurement could solidify a long-term partnership with the Newport City Council, fostering business growth and regional development.

How relevant is this notice?

Notice Information

Notice Title

Bus Passenger Shelter Advertising Concession

Notice Description

Due to the forthcoming expiration of the Council's existing passenger shelter advertising concession, the Council will be looking to invite tenders in due course for the grant of a fifteen year concession, extendable for a further 5 years by mutual consent, allowing the provision and maintenance of "advertising bus passenger shelters" and Information Panels within the City of Newport.

Planning Information

Due to the forthcoming expiration of the Council’s existing passenger shelter advertising concession, the Council is inviting tenders for the grant of a fifteen year concession, extendable for a further 5 years by mutual consent, allowing the provision and maintenance of “advertising bus passenger shelters” and Information Panels within the City of Newport. It is anticipated the concession would commence in July 2026 . There is an extensive network of bus services operating in Newport, which has a population of approximately 160,000 largely concentrated in the urban area of the city but also with extensive links across authority borders. The new agreement will cover a range of sites as follows: (i) There are currently 80 Advertising Shelters within the city that are or have been occupied by advertising shelters in accordance with the agreement referred to above. (ii) There are also 80 Non advertising Shelters which were provided as part of the existing contract (iii) There are many other shelters and stops within the city that do not have the benefits afforded by the provision of a shelter of any type which could be considered attractive for advertising purposes. (iv) There are also currently 11 Council information and Advertising panels in the City Centre. These are internally illuminated. The Council anticipates that most if not all of the stop locations with existing advertisement,non advertising shelters and Council information boards will be included in the new agreement but all existing shelters and Information boards at the locations are owned by the current contract provider so any new provider would need to provide their own provision. The Council will welcome proposals to install advertisement shelters at other bus stops, subject to Traffic Management, Planning and Advertising Permissions being made available and also towards the use of Digital displays where these are practicable. The Council is seeking expressions of interest from parties able to deliver this concession for the period stated. Please either confirm your expression of interest or contact michael.owen@newport.gov.uk to register your interest in the upcoming tender event.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05df18
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072979-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22460000 - Trade-advertising material, commercial catalogues and manuals

48481000 - Sales or marketing software package

79340000 - Advertising and marketing services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Nov 20253 weeks ago
Submission Deadline
Not specified
Future Notice Date
15 Dec 20252 weeks to go
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2041 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWPORT CITY COUNCIL
Contact Name
Michael Owen
Contact Email
michael.owen@newport.gov.uk
Contact Phone
+441633987787

Buyer Location

Locality
NEWPORT
Postcode
NP20 4UR
Post Town
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL21 Monmouthshire and Newport
Local Authority
Newport
Electoral Ward
Allt-yr-yn
Westminster Constituency
Newport West and Islwyn

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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