Planning

Housing Asset and Tenancy Management

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

12 Nov 2025 at 16:46

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Portsmouth City Council is currently in the planning stage of a procurement process titled "Housing Asset and Tenancy Management," aimed at acquiring an integrated solution for housing and tenancy management. This procurement is particularly focused on software packages and information systems within the UKJ31 region, encompassing Portsmouth. A key date is the due date for a market engagement milestone set for 4 December 2025. This engagement seeks supplier insights to shape a specification that addresses compliance, resident engagement, and data-driven service delivery needs. The initiative reflects the Council's interest in updating its ICT estate to provide better service delivery and risk management through interoperable cloud-based systems.

This tender presents significant opportunities for businesses in the software and information systems industry, especially those offering cloud-based housing and asset management solutions. Companies with expertise in developing interoperable and secure technology are ideal candidates to participate. Engaging in this preliminary market consultation can inform prospective suppliers about the Council's needs and strategic priorities, providing an early entry point to influence their procurement approach. The potential for long-term contracts, alongside the opportunity for service integration, offers an attractive proposition for businesses looking to expand their market presence in the public sector.

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Notice Information

Notice Title

Housing Asset and Tenancy Management

Notice Description

Portsmouth City Council is seeking market insight to inform the future procurement of an integrated Housing Asset and Tenancy Management solution. This consultation aims to understand supplier capabilities, innovation potential, and alignment with our strategic priorities including compliance, resident engagement, and data-driven service delivery. The Council's ICT estate includes several disparate systems. The effectiveness of the current technology solutions to support customer focused service delivery and to provide the integrated insights required to meet Regulatory requirements is sub-optimal. The Council recognises that change is needed to introduce new tools to better enable customer expectations to be met, to make delivery of services easier for the internal housing team, and to provide integrated insights across housing and housing asset management to enable risks to be managed effectively. The Council requires a Cloud based, comprehensive, inter-operable, secure, resilient, user-friendly, and accessible Housing Management System and Housing Asset Management system that align to Regulatory requirements and to the Council's Functional and Non-Functional requirements. The Council may not require a single supplier for both systems, however it is critical that each system is sufficiently inter-operable, with suitably configurable open API provision, to enable integrations to be enabled by the Council and / or its contractors without significant reliance on the successful supplier, or suppliers. We recognise the experience and innovation that suppliers can bring to these areas. As such PCC would welcome your organisation's market information, which will be used to enable PCC to draw up a high-quality specification that meets the needs of local authority housing and its residents.

Planning Information

We recognise the experience and innovation that suppliers can bring to these areas. As such PCC would welcome your organisation's market information, which will be used to enable PCC to draw up a high-quality specification that meets the needs of local authority housing and its residents. A questionnaire for your completion is available via our InTend eSender system: https://in-tendhost.co.uk/portsmouthcc/aspx/home Please complete the sections that relate to the services that you provide. Subject to the response PCC may wish to engage with you further in an informal discussion. This is purely a market consultation and is in no way an indication of the selection of your organisation or a guarantee of future work. Organisations participating in the market consultation will not have any advantage over organisations who do not participate in this process. Similarly, organisations not participating in the market consultation will not be disadvantaged.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dfed
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073321-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
4 Dec 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Not specified
Contact Email
procurement@portsmouthcc.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 2AL
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ31 Portsmouth
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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