Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment

Notice Information

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Notice Title

Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment

Notice Description

Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment for the UK Hydrographic Office. The objective of this tender is to procure brand-new digitisation equipment and accompanying software (with licence) to support the high-quality, digital capture of a wide range of archival and heritage materials of varying size, thickness and weight. We require a large format floor mounted image scanner (up to A0 size) with a mobile scanning bed. Among other features, it must be capable of manual access, integrated quality control, resolution 1200PPI optical or above and integrated software with the ability to read printed text & handwriting. The equipment required includes: * Overhead planetary scanner for fragile, rare, or bound documents like books and maps with a stand mounted camera system to capture images without any contact with the document. * The ability for the scanner to scan oversized documents, such as folios, plans, surveys, maps, atlases, books, illustrations, paintings, sketches and charts. * It should have the flexibility to allow for scanning of historic books that are unable to be fully opened due to their spine integrity and delicate condition. The following are mandatory requirements of the specification, if tenderers are unable to meet these requirements their tender may automatically be rejected. Responses to the below will be requested in the questionnaire contained with the Tender. System Depth of Field - should comply with FADGI guidelines, making it perfect for scanning thick books and folded materials. Cradle/Stage/Platform requirements: * Fully adjustable bed frame with manual/foot pedal control * Book cradle table for originals up to 645 mm x 860 mm (>A0) and self-aligning and height-adjustable (motorised) able to accommodate books up to 50 cm thick and weighing up to 180Kgs * Glass plate able to be folded up 90deg and remains securely locked in place or similar * Scanning with and without glass plate * Anti-reflective special / and safety glass * Image Quality - Resolution from 300 PPI - 1,200 PPI (optically). Scans need to have even illumination at the image corners to FADGI standard. Scanner requires controlled lighting within book curves to prevent loss of image details * Conservation lighting - Modern, LED lighting concept (UV / IR and ozone free). Glare and flicker-free lighting during capturing (no flash effects). Colour temperature from 5,500 to 6,500 Kelvin. Adjustable light intensity from 1,000 to 3,500 lux. Scanning Outputs * Internal colour depth: 48-bit colour. * 24/48-bit colour, 8/16 bit grey and 1 bit B/W. * Colour ranges: sRGB, Adobe 1998 RGB, eciRGB V2, ProPhoto or according to ICC standard * File formats: Archival TIFF/RAW, JPEG, JPEG 2000, PDF, PDF-A, PDF OCR (searchable content), Multipage TIFF and PDF, DNG, WORD or eBooks. * System Data Transfer rate - Use of USB 3.0 and USB 3.1 connectivity with data transfer rate of 5GB per second.

Planning Information

Please message Procurement@ukho.gov.uk if you feel you can provide this requirement.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-05e036
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/053816-2026
Current Stage: Tender
All Stages: Planning, Tender

Procurement Classification

Notice Type: UK12 - Procurement Termination Notice
Procurement Type: Standard
Procurement Category: Goods
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: SME
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions: 38 - Laboratory, optical and precision equipments (excl. glasses)
CPV Codes: 38520000 - Scanners

Notice Value(s)

Tender Value: £80,000 Under £100K
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 8 Jun 20262 weeks ago
Submission Deadline: Not specified
Future Notice Date: 3 Dec 2025Expired
Award Date: Not specified
Contract Period: 12 Jan 2026 - 11 Jan 2030 4-5 years
Recurrence: Not specified

Notice Status

Tender Status: Withdrawn
Lots Status: Withdrawn
Awards Status: Cancelled
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: UK HYDROGRAPHIC OFFICE
Additional Buyers: MISSING
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: TAUNTON
Postcode: TA1 2DN
Post Town: Taunton
Country: England
Major Region (ITL 1): TLK South West (England)
Basic Region (ITL 2): TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3): TLK62 Somerset
Delivery Location: TLK South West (England)
Local Authority: Somerset
Electoral Ward: Taunton East
Westminster Constituency: Taunton and Wellington

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/053816-2026
8th June 2026 - Procurement termination notice on Find a Tender
https://www.find-tender.service.gov.uk/Notice/073452-2025
13th November 2025 - Preliminary market engagement notice on Find a Tender

Notice URLs

https://www.legislation.gov.uk/ukpga/2023/54/contents

Open Contracting Data Standard (OCDS)

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JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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