Planning

Personal Protection Equipment (PPE) & Clothing - RFI

ORDNANCE SURVEY LIMITED

This public procurement record has 1 release in its history.

Planning

13 Nov 2025 at 13:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Ordnance Survey Limited, located in Southampton, is currently in the planning stage of a public procurement process for the supply of Personal Protective Equipment (PPE) and Clothing, aimed at supporting their Field Surveying Services teams. This process involves a Request for Information (RFI), with potential suppliers being invited to engage by submitting their responses electronically via the InTend system. The key engagement milestone is scheduled for 25th November 2025. This tender falls under the goods category and focuses on industrial clothing and protective gear, indicating its relevance to the safety domain for professionals who work in diverse environments including construction sites and highways.

This tender presents substantial business opportunities for companies specialising in the manufacture and supply of industrial clothing and PPE, particularly those able to cater to demands for timely delivery. Small and medium-sized enterprises (SMEs) that have experience in providing weatherproof and protective clothing, as well as those offering safety gear like protective footwear and headgear, would benefit from participating. As these products are required for ensuring safety in hazardous working conditions, suppliers with a strong track record in quality assurance and efficient distribution would likely succeed in this procurement process.

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Notice Information

Notice Title

Personal Protection Equipment (PPE) & Clothing - RFI

Notice Description

Ordnance Survey require a provider to supply of a range of Personal Protective Equipment and Clothing for the Field Surveying Services teams which include Production Managers, Field Surveyors and Data Collectors. Ordnance Survey's Field Surveying. OS Field Surveyors and Data Collectors work outdoors, in all weathers and seasons, on active construction sites, by highways and in other urban and in rural environments. Whilst not involved in physical construction activities, they conduct topographic surveys, often during the construction phase of new developments, to capture manmade (and natural) changes in the real world and update our map database. OS require a provider to supply of a range of Personal Protective Equipment, as an additional mitigating factor, to reduce risk when OS staff are working in these environments. These items will be split into "core items" that OS would expect all staff to require, that OS would consider a priority, as well as a number of additional items. OS require products to be available for staff, as and when required by the individual's needs. The provision is required to be in a timely manner so that OS can provide the required PPE to staff promptly, avoiding delays in providing them with important safety equipment.

Planning Information

Request for Information (RFI) for Protective Personal Equipment (PPE) & Clothing The RFI documents issued by Ordnance Survey as part of this process are made available electronically via Ordnance survey's web based electronic supplier and contract management system, InTend. This can be found at http://in-tendhost.co.uk/os Upload your responses/documents and submit them electronically through InTend. Please note, you must ensure that you 'submit' the documents. Simply uploading them to the portal will not register a response. Once your documents have been submitted, you will receive an e-mail notification.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e063
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073522-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

35 - Security, fire-fighting, police and defence equipment

CPV Codes

18113000 - Industrial clothing

18143000 - Protective gear

18220000 - Weatherproof clothing

18221000 - Waterproof clothing

18222000 - Corporate clothing

18444000 - Protective headgear

18830000 - Protective footwear

18831000 - Footwear incorporating a protective metal toecap

35113400 - Protective and safety clothing

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
25 Nov 2025Expired
Award Date
Not specified
Contract Period
25 Nov 2025 - 26 Nov 2025 30 days
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ORDNANCE SURVEY LIMITED
Contact Name
Not specified
Contact Email
procurementgroup@os.uk
Contact Phone
Not specified

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO16 0AS
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Test Valley
Electoral Ward
Chilworth, Nursling & Rownhams
Westminster Constituency
Romsey and Southampton North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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