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Fresh Sandwiches

Belfast Health and Social Care Trust

This public procurement record has 5 releases in its history.

Award

06 Oct 2026 at 12:09

UK7 - Contract Details Notice
Award

18 Sep 2026 at 14:06

UK7 - Contract Details Notice
Award

29 Jul 2026 at 16:10

UK6 - Contract Award Notice
Tender

20 May 2026 at 10:23

UK4 - Tender Notice
Planning

14 Nov 2025 at 13:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Business Services Organisation’s Procurement and Logistics Service procured the supply and delivery of fresh sandwiches for Health and Social Care in Northern Ireland. The requirement was divided by geographical area across Belfast, Northern, South Eastern, Southern and Western Health and Social Care Trusts. The goods include prepared sandwiches and associated ready-to-eat food products, with the tender describing fresh sandwiches as the core requirement. Deliveries serve Trust locations across Northern Ireland. Belfast Health and Social Care Trust was the named buyer, with the other Health and Social Care Trusts and Northern Ireland public bodies also participating as buyers. This is a food supply and distribution requirement for public-sector healthcare organisations, rather than a catering or food-service operation.

The procurement is complete and awards were made on 29 July 2026 through an open procedure. Freshways Ltd won the Belfast area at £246,702.69. The Brunch Box Sandwich Company Limited won the Northern area at £383,968.20, South Eastern at £1,021,327, Southern at £907,967.39 and Western at £1,346,764.19. Contracts are active; the Belfast contract was signed on 25 September 2026, and the other four on 18 August 2026. Contract periods run from 1 November 2026 to 31 October 2029, with options to extend for up to 24 months. The buyer may also add products to the range. Price accounted for 100% of scoring, subject to pass/fail checks on specification and product assessment. Bidders also had to meet economic and technical selection criteria.

This award shows demand for a multi-area supply of fresh sandwiches to Northern Ireland’s health and public-service organisations, with separate geographic awards ranging from a single Trust area to larger regional requirements. Credible competitors need food production and distribution capability, dependable delivery across their chosen area, and products able to pass mandatory specification and product-assessment checks. Since price carried all scored weight once those checks were passed, cost control and competitive pricing are central alongside consistent product quality. The awards to two suppliers, including small businesses, show that the requirement was not restricted to a single large national supplier; however, the larger areas demonstrate the need to sustain substantial supply volumes. Suppliers should be positioned to expand product ranges in response to service-user requirements.

How relevant is this notice?

Notice Information

Notice Title

Fresh Sandwiches

Notice Description

Business Services Organisation (BSO), Procurement and Logistics Service (PaLS) sought through this tender opportunity to appoint suppliers for the supply and delivery of Fresh Sandwiches to Health and Social Care Northern Ireland (HSCNI).

Lot Information

Belfast Health and Social Care Trust Geographical Area

Business Services Organisation (BSO), Procurement and Logistics Service (PaLS) seeks through this tender opportunity to appoint a supplier for the supply and delivery of Fresh Sandwiches to Belfast Health and Social Care Trust Geographical Area.

Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.

Renewal: The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.

Northern Health and Social Care Trust Geographical Area

Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.

Renewal: The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.

South Eastern Health and Social Care Trust Geographical Area

Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.

Renewal: The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.

Southern Health and Social Care Trust Geographical Area

Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.

Renewal: The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.

Western Health and Social Care Trust Geographical Area

Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.

Renewal: The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.

Planning Information

What you need to do now. 1. If you are not registered on eTendersNI, please do so as soon as possible. 2. Those interested in participating in such preliminary market engagement should access the 'Preliminary Market Engagement for the Provision of Fresh Sandwiches and Fresh Ready to Eat Grab and Go Foods' via eTendersNI (https://etendersni.gov.uk/epps/home.do ) at their earliest convenience, by searching for Resource ID / CfT Reference Number 6256138. Please request a copy of the following documents (a) CP13 Preliminary Market Engagement Questionnaire Explanatory Document v1.0 6256138; and (b) CP12 Preliminary Market Engagement Questionnaire v1.0 6256138 (and accompanying appendices). All completed responses must be submitted via the secure eTendersNI messaging area of the CfT on eTendersNI no later than 15:00, Friday 5th December 2025. Please note that with reference to the information containing estimated date of publication of contract notice - this is only an anticipated date and subject to change.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e188
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094212-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

CPV Codes

15000000 - Food, beverages, tobacco and related products

15800000 - Miscellaneous food products

15811500 - Prepared bread products

15811510 - Sandwiches

15811511 - Prepared sandwiches

15850000 - Pasta products

15851210 - Prepared pasta

Notice Value(s)

Tender Value
£3,591,623 £1M-£10M
Lots Value
£3,591,623 £1M-£10M
Awards Value
£3,906,728 £1M-£10M
Contracts Value
£3,906,728 £1M-£10M

Notice Dates

Publication Date
6 Oct 20263 weeks ago
Submission Deadline
22 Jun 2026Expired
Future Notice Date
15 Jan 2026Expired
Award Date
29 Jul 20263 months ago
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Belfast Health and Social Care Trust
Additional Buyers

Business Services Organisation

Children's Court Guardian Agency for NI

Children’s Court Guardian Agency for Northern Ireland

NI Patient Client Council

NI Public Health Agency

NI Social Care Council

Northern Health and Social Care Trust

Northern Ireland Ambulance Service Trust

Northern Ireland Fire and Rescue Service

Northern Ireland Medical and Dental Training Agency

Northern Ireland Practice and Education Council for Nursing and Midwifery

Northern Ireland Social Care Council

Patient and Client Council (PCC)

Procurement and Logistics Service

Regulation and Quality Improvement Authority

South Eastern Health and Social Care Trust

Southern Health and Social Care Trust

Western Health and Social Care Trust

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT9 7AB
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN0 Northern Ireland
Local Authority
Belfast
Electoral Ward
Blackstaff
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
2
Supplier Names

Freshways

The Brunch Box Sandwich Company Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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