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Asset Management Solution for Property & Finance Services

Caerphilly County Borough Council

This public procurement record has 2 releases in its history.

TenderCancellation

22 Jan 2026 at 13:53

UK12 - Procurement Termination Notice
Tender

14 Nov 2025 at 15:19

UK4 - Tender Notice
Summary of the contracting process

The procurement process initiated by Caerphilly County Borough Council involves the acquisition of an Asset Management Solution for Property & Finance Services. This tender, identified under the code PS2923, aims to unify various asset management applications into a single comprehensive system. It falls under the industry category of IT services: consulting, software development, Internet, and support. The procurement is taking place in the United Kingdom, specifically in the Hengoed area. The process is currently in the Tender stage, with significant dates including the enquiry period ending on 5th December 2025, the tender submission deadline on 15th December 2025, and the award period concluding on 19th February 2026. This open procurement process follows a Competitive Flexible Procedure, governed by the Procurement Act 2023, and is above the specified threshold, ensuring compliance with the Government Procurement Agreement (GPA) terms.

This tender presents a promising opportunity for businesses specialising in IT services, particularly those with expertise in asset management solutions, to expand in the public sector. Companies that can deliver high-quality, innovative IT solutions and support can benefit from engaging in this procurement. The multi-stage evaluation procedure includes compliance, social value contributions, quality, price, and system demonstrations, providing ample opportunity for businesses to demonstrate their capabilities. The Council’s openness to engaging with SMEs and its plans for potential contract extensions or additional purchases provide further prospects for substantial business growth and sustained partnership with Caerphilly County Borough Council.

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Notice Information

Notice Title

Asset Management Solution for Property & Finance Services

Notice Description

Caerphilly County Borough Council is reviewing its asset management applications to consolidate multiple systems into a single solution through a tender process. The new system must comprehensively manage corporate assets including estate, land ownership, surveys, properties, finance and insurance.

Lot Information

Lot 1

Options: The Council reserves the right to purchase additional licences or services from the successful supplier that relate to the subject matter of the contract.

Renewal: The contract can be extended for a period of 60 months renewable on a two year or yearly basis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e1c0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005770-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jan 20267 months ago
Submission Deadline
15 Dec 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Mar 2031 Over 5 years
Recurrence
2030-01-14

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL Wales
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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