Award

Award of the contract for The Maintenance and Support of K2 Asset Management Software

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

12 Dec 2025 at 15:56

UK6 - Contract Award Notice
Award

20 Nov 2025 at 11:57

UK5 - Transparency Notice
Summary of the contracting process

Caerphilly County Borough Council has awarded a contract for the maintenance and support of K2 Asset Management Software to Tribal Group PLC. This procurement falls under public authority - sub-central government regulations, specifically Welsh devolved regulations. The procurement method was direct, via a below threshold arrangement without competition, and the contract will span the period from 1st January 2026 to 31st December 2026, with an option for a twelve-month extension. This award is part of the Council's ongoing requirement to utilise a service enabling asset management, health and safety compliance, and space utilisation monitoring. Key personnel involved include Joshua Baker from Caerphilly County Borough Council, and the procurement is currently in the award stage, with the contract being fully executed on 9th December 2025.

The renewal contract provides strategic opportunities for businesses specialising in IT services, particularly those involved in consulting, software development, and support. Large-scale companies with expertise in data services and computer-related services are well-positioned to benefit from similar procurement exercises given the Council's plans to research and test the market options for future procurement needs. Businesses in the UK, especially those with a presence in Wales, could find new opportunities arising from this interim measure as Caerphilly Council prepares for broader market engagements post-contract expiry.

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Notice Information

Notice Title

Award of the contract for The Maintenance and Support of K2 Asset Management Software

Notice Description

This notice is for the award of the contract for The Maintenance and Support of K2 Asset Management Software to Tribal Group PLC. The Council's Property Services department has a requirement to renew the service for twelve months which allows the Council to see a list of their assets, run a report on buildings that are due health and safety checks and to monitor space utilisation. The service has been utilised for a number of years by Property Services and the service area are familiar with the process and ease of use of the solution. The contract has been awarded and will be in place for twelve months with Tribal Group with the option to extend for a further twelve months. This renewal is an interim measure for a temporary solution whilst Caerphilly Council look to research and test the market for opportunity. A new procurement exercise will be undertaken prior to the expiry date for this requirement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e548
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082624-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£13,676 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Dec 20254 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Nov 20255 months ago
Contract Period
1 Jan 2026 - 31 Dec 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
Not specified
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Supplier Information

Number of Suppliers
1
Supplier Name

TRIBAL GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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